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Published 8 Dec 2021, 14:06 GMT

Official UK procurement notice

Supply of Vehicle Spare Parts

Official notice

Authority: South West Police Procurement Service (Police & fire)·Consortium: 2 public authorities

5 lotsGoodsOpen procedureAccelerated
Sectors: Transport Equipment & Vehicles (34) Delivery: UKSouth West (UKK)
Published estimate£2,000,000envelope for 5 lots · 1 value update
Submissions closed 6 May 2022awarded 20 May 2022
Awarded to Alliance Automotive UK Ltd, The Parts Alliance Limited6 awards
Contract term 5 yrsends 1 Jun 2027 · starts 31 May 2022

What is being bought5 lots · detail below

Published requirement description

South West Police Procurement Services are seeking Contractors to provide vehicle spare parts for use in the repair and maintenance of the fleet vehicles of Avon and Somerset, Devon and Cornwall, Dorset, Gloucestershire, and Wiltshire Police Forces (the Customer). Coverage is required for the entirety of these Force areas and any resulting contract will be awarded to more than one Contractor. The Authority’s fleet totals approx. 4000 vehicles across the five Forces; cars and panel vans, motorcycles, larger goods vehicles, and passenger vehicles.

All Goods supplied must be equal to or exceed the original vehicle manufacturers specification and the quality must also be equal to or exceed the original vehicle manufacturers standard. Contractors must be able to support the provenance of all Goods supplied by the provision of MET Test Approved or Block Exemption Regulation (BER) certification upon request.

CPV: Engines and engine parts · Mechanical spare parts except engines and engine parts · Parts and accessories for vehicles and their engines · Spare parts for goods vehicles, vans and cars

Lots and requirements (5)Procurement structure

5 lots · all with a published value (£1,660,000 together) · same evaluation weights on every lot
Lot #1Avon and Somerset PoliceAwarded UK, South West 5 yrsPublished value£450,000

South West Police Procurement Services are seeking Contractors to supply vehicle spare parts for the fleet of vehicles of Avon and Somerset, Devon and Cornwall, Dorset, Gloucestershire and Wiltshire Police Forces (The Customer). Coverage is required for the entirety of these Force areas and any resulting contract may be awarded to more than one Contractor.

Contract period: 31 May 2022 – 1 Jun 2027 (5 yrs)
Delivery: UK, South West · Avon and Somerset
Variant bids: not allowed
34300000 Parts and accessories for vehicles and their engines34310000 Engines and engine parts34320000 Mechanical spare parts except engines and engine parts
Lot #2Devon and Cornwall PoliceCancelled South West 5 yrsPublished value£750,000

South West Police Procurement Services are seeking Contractors to supply vehicle spare parts for the fleet of vehicles of Avon and Somerset, Devon and Cornwall, Dorset, Gloucestershire and Wiltshire Police Forces (The Customer). Coverage is required for the entirety of these Force areas and any resulting contract may be awarded to more than one Contractor.

Contract period: 31 May 2022 – 1 Jun 2027 (5 yrs)
Delivery: South West · Devon and Cornwall
Variant bids: not allowed
34300000 Parts and accessories for vehicles and their engines34310000 Engines and engine parts34320000 Mechanical spare parts except engines and engine parts
Lot #3Dorset PoliceCancelled UK, South West 5 yrsPublished value£130,000

South West Police Procurement Services are seeking Contractors to supply vehicle spare parts for the fleet of vehicles of Avon and Somerset, Devon and Cornwall, Dorset, Gloucestershire and Wiltshire Police Forces (The Customer). Coverage is required for the entirety of these Force areas and any resulting contract may be awarded to more than one Contractor.

Contract period: 31 May 2022 – 1 Jun 2027 (5 yrs)
Delivery: UK, South West · Dorset
Variant bids: not allowed
34300000 Parts and accessories for vehicles and their engines34310000 Engines and engine parts34320000 Mechanical spare parts except engines and engine parts
Lot #4Gloucestershire PoliceCancelled South West 5 yrsPublished value£130,000

South West Police Procurement Services are seeking Contractors to supply vehicle spare parts for the fleet of vehicles of Avon and Somerset, Devon and Cornwall, Dorset, Gloucestershire and Wiltshire Police Forces (The Customer). Coverage is required for the entirety of these Force areas and any resulting contract may be awarded to more than one Contractor.

Contract period: 31 May 2022 – 1 Jun 2027 (5 yrs)
Delivery: South West · Exeter
Variant bids: not allowed
34300000 Parts and accessories for vehicles and their engines34310000 Engines and engine parts34320000 Mechanical spare parts except engines and engine parts
Lot #5Wiltshire PoliceCancelled South West 5 yrsPublished value£200,000

South West Police Procurement Services are seeking Contractors to supply vehicle spare parts for the fleet of vehicles of Avon and Somerset, Devon and Cornwall, Dorset, Gloucestershire and Wiltshire Police Forces (The Customer). Coverage is required for the entirety of these Force areas and any resulting contract may be awarded to more than one Contractor.

Contract period: 31 May 2022 – 1 Jun 2027 (5 yrs)
Delivery: South West · Wiltshire
Variant bids: not allowed
34300000 Parts and accessories for vehicles and their engines34310000 Engines and engine parts34320000 Mechanical spare parts except engines and engine parts

What it takes to win
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How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 5 lots
Quality: 30%Price: 70%
Published award criteria (2)
  • Quality: 30%
  • Price: 70%
Lot distribution rule: South West Police Procurement Services are seeking Contractors to supply vehicle spare parts for the fleet of vehicles of Avon and Somerset, Devon and Cornwall, Dorset, Gloucestershire and Wiltshire Police Forces (The Customer). Coverage is required for the entirety of these Force areas and any resulting contract may be awarded to more than one Contractor.
What this means for your bid
  • Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
8 Dec 2021, 14:06 GMT
Last source update
17 Mar 2023, 11:09 GMT
Award evaluation window
6 May 2022 – …
Authority reference
127C
FTS notice number
2023/S 000-007798
Accelerated
PIN Issued - Quote/tender 47752 - 127C - Vehicle Spare Parts
Classification (CPV)
Engines and engine partsMechanical spare parts except engines and engine partsParts and accessories for vehicles and their enginesSpare parts for goods vehicles, vans and cars
Delivery area
UKSouth West (UKK)
Official registry OCID
ocds-h6vhtk-02feb4 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
6 May 2022, 09:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
6 May 2022, 09:00 BST
Detailed submission instructions & authority contactsFrom official release

uk.eu-supply.com/app/rfq/rwlentrance_… ↗

Timeline

14 Feb 2022 → 1 Jun 2027 · 6 dates
  1. Next notice expected
    14 Feb 2022
  2. Submission deadline
    6 May 2022, 09:00 BST
  3. Bids opened
    6 May 2022, 09:00 BST
  4. Contract starts
    31 May 2022, 00:00 BST
  5. Notice published
    17 Mar 2023, 11:09 GMT
  6. Today
    16 Oct 2026
  7. Bids must remain valid untilin 229 days
    1 Jun 2027, 23:59 BST

Notice history

6 events · 4 releases on Find a Tender · since 7 Apr 2022
  1. Published value updated to £2,000,000
    7 Apr 2022, 10:39 BST
    was £2,875,000
  2. Status changed to active
    7 Apr 2022, 10:39 BST
  3. Procurement method changed
    7 Apr 2022, 10:39 BST
  4. Deadline published: 6 May 2022, 09:00 BST
    7 Apr 2022, 10:39 BST
  5. Status changed to complete
    17 Mar 2023, 11:09 GMT
  6. Buyer details updated
    17 Mar 2023, 11:09 GMT
Published amendments (1 · 1 deadline change)
WhenWhatBeforeAfterShift
—DeadlineTime limit for receipt of tenders or requests to participate Date: 06/ · Five6 May 202220 May 2022+14 d

1 amendment published without a description.

Routine re-releases (4)
  • 2021-12: 1 release · 8 Dec 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 6
Awarded value £2,600,0006 contracts exc. VAT
Bids received 5
Contracts signed 6latest 20 May 2022
Awarded toValueDateStatus
Lot 1 · Avon and Somerset Police2 awards
Alliance Automotive UK Ltd——Awarded
The Parts Alliance Limited——Awarded
Not linked to a lot4 awards
Alliance Automotive UK LtdLot 2 - Devon and Cornwall Police——Awarded
The Parts Alliance LimitedLot 3 - Dorset Police——Awarded
Alliance Automotive UK LtdLot 4 - Gloucestershire Police——Awarded
Alliance Automotive UK LtdLot 5 - Wiltshire Police——Awarded

Contracts

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Avon and Somerset Police5bids · 5 electronic———
Whole notice5bids · 5 electronic———

Contracting authority & participating public bodies

2 public bodies on the notice

South West Police Procurement Service

Contracting authorityPolice & fireBody governed by public lawPublic order and safety South West Police Procurement Service Devon and Cornwall Police Headquarters, Exeter, South West, EX2 7HQContact name, email, phone

Consortium members and other public bodies

Dispute resolution & review bodies

  • CEDRMediation bodyReview contact point London
  • The High Court of JusticeReview body London

Bidders & participating suppliers

2 commercial parties on the notice
  • Alliance Automotive UK LtdAwarded supplierGB375272831 2 Eskan Court, Milton Keynes, UK, MK9 4ANContact email, phone
  • The Parts Alliance LimitedAwarded supplier03676827 1 The Pavilions, Shirley, UK, B904SBContact email, phone

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.