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Published 12 Sept 2024, 17:01 BST

Official UK procurement notice

Provision of National Assistance Funeral Services

Official notice

Authority: Aberdeen City Council (Local council)·Consortium: 3 public authorities

15 lotsServicesOpen procedureSME suitable
Sectors: Community & Cultural Services (98) Delivery: Scotland (UKM50)
Awarded value£193,27610 contracts · exc. VAT
Submissions closed 14 Oct 2024awarded 1 Nov 2024
Awarded to Berriedale Funeral Home Limited +2 more5 awards
Contract term 3 yrsends 31 Oct 2027 · extension options published · starts 1 Nov 2024

What is being bought15 lots · detail below

Published requirement description

Aberdeen City Council, Aberdeenshire Council and The Highland Council wish to appoint Funeral Directors to carry out national assistance funerals under section 87 of the Burial and Cremation (Scotland) Act 2016 or relevant legislation as appropriate.

This is a collaborative tendering exercise between Aberdeen City Council, Aberdeenshire Council and The Highland Council. Tenderers are invited to apply for one or more Council(s). Regional lotting has also been applied and tenderers can apply for one or more region(s) within a Council area. Aberdeen City Council, Aberdeenshire Council and The Highland Council reserve the right to award separate contracts for each lot.

CPV: Funeral and related services · Funeral services

Lots and requirements (15)Procurement structure

15 lots · no lot values published · same evaluation weights on every lot
Lot #1Aberdeen City Council – All RegionsAwardedRenewal 3 yrs

Aberdeen City Council wish to appoint a Funeral Director to carry out national assistance funerals within the Aberdeen City Council region.

Contract period: 1 Nov 2024 – 31 Oct 2027 (3 yrs)
Delivery: Scotland · Aberdeen City
Extensions: Possibility to extend for additional 12 months maximum.Variant bids: not allowed
98370000 Funeral and related services98371000 Funeral services
Lot #21: Aberdeenshire Council – Banff and BuchanAwardedRenewal 3 yrs

Aberdeenshire Council wish to appoint a Funeral Director to carry out national assistance funerals within the Banff and Buchan region.

Contract period: 1 Nov 2024 – 31 Oct 2027 (3 yrs)
Delivery: Scotland · Banff and Buchan
Extensions: Possibility to extend for additional 12 months maximum.Variant bids: not allowed
98370000 Funeral and related services98371000 Funeral services
Lot #32: Aberdeenshire Council – BuchanAwardedRenewal 3 yrs

Aberdeenshire Council wish to appoint a Funeral Director to carry out national assistance funerals within the Buchan region.

Contract period: 1 Nov 2024 – 31 Oct 2027 (3 yrs)
Delivery: Scotland · Buchan
Extensions: Possibility to extend for additional 12 months maximum.Variant bids: not allowed
98370000 Funeral and related services98371000 Funeral services
Lot #43: Aberdeenshire Council – FormartineAwardedRenewal 3 yrs

Aberdeenshire Council wish to appoint a Funeral Director to carry out national assistance funerals within the Formartine region.

Contract period: 1 Nov 2024 – 31 Oct 2027 (3 yrs)
Delivery: Scotland · Formartine
Extensions: Possibility to extend for additional 12 months maximum.Variant bids: not allowed
98370000 Funeral and related services98371000 Funeral services
Lot #54: Aberdeenshire Council – GariochCancelledRenewal 3 yrs

Aberdeenshire Council wish to appoint a Funeral Director to carry out national assistance funerals within the Garioch region.

Contract period: 1 Nov 2024 – 31 Oct 2027 (3 yrs)
Delivery: Scotland · Garioch
Extensions: Possibility to extend for additional 12 months maximum.Variant bids: not allowed
98370000 Funeral and related services98371000 Funeral services
Lot #65: Aberdeenshire Council – Kincardine and MearnsCancelledRenewal 3 yrs

Aberdeenshire Council wish to appoint a Funeral Director to carry out national assistance funerals within the Kincardine and Mearns region.

Contract period: 1 Nov 2024 – 31 Oct 2027 (3 yrs)
Delivery: Scotland · Kincardine and Mearns
Extensions: Possibility to extend for additional 12 months maximum.Variant bids: not allowed
98370000 Funeral and related services98371000 Funeral services
Lot #76: Aberdeenshire Council – MarrCancelledRenewal 3 yrs

Aberdeenshire Council wish to appoint a Funeral Director to carry out national assistance funerals within the Marr region.

Contract period: 1 Nov 2024 – 31 Oct 2027 (3 yrs)
Delivery: Scotland · Marr
Extensions: Possibility to extend for additional 12 months maximum.Variant bids: not allowed
98370000 Funeral and related services98371000 Funeral services
Lot #81: The Highland Council – InvernessCancelledRenewal 3 yrs

The Highland Council wish to appoint a Funeral Director to carry out national assistance funerals within the Inverness region.

Contract period: 1 Nov 2024 – 31 Oct 2027 (3 yrs)
Delivery: Scotland · Inverness
Extensions: Possibility to extend for additional 12 months maximum.Variant bids: not allowed
98370000 Funeral and related services98371000 Funeral services
Lot #92: The Highland Council – NairnCancelledRenewal 3 yrs

The Highland Council wish to appoint a Funeral Director to carry out national assistance funerals within the Nairn region.

Contract period: 1 Nov 2024 – 31 Oct 2027 (3 yrs)
Delivery: Scotland · Nairn
Extensions: Possibility to extend for additional 12 months maximum.Variant bids: not allowed
98370000 Funeral and related services98371000 Funeral services
Lot #103: The Highland Council – CaithnessCancelledRenewal 3 yrs

The Highland Council wish to appoint a Funeral Director to carry out national assistance funerals within the Caithness region.

Contract period: 1 Nov 2024 – 31 Oct 2027 (3 yrs)
Delivery: Scotland · Caithness
Extensions: Possibility to extend for additional 12 months maximum.Variant bids: not allowed
98370000 Funeral and related services98371000 Funeral services
Lot #114: The Highland Council – Ross and CromartyCancelledRenewal 3 yrs

The Highland Council wish to appoint a Funeral Director to carry out national assistance funerals within the Ross and Cromarty region.

Contract period: 1 Nov 2024 – 31 Oct 2027 (3 yrs)
Delivery: Scotland · Ross and Cromarty
Extensions: Possibility to extend for additional 12 months maximum.Variant bids: not allowed
98370000 Funeral and related services98371000 Funeral services
Lot #125: The Highland Council – Skye and LochalshCancelledRenewal 3 yrs

The Highland Council wish to appoint a Funeral Director to carry out national assistance funerals within the Skye and Lochalsh region.

Contract period: 1 Nov 2024 – 31 Oct 2027 (3 yrs)
Delivery: Scotland · Skye and Lochalsh
Extensions: Possibility to extend for additional 12 months maximum.Variant bids: not allowed
98370000 Funeral and related services98371000 Funeral services
Lot #136: The Highland Council – LochaberCancelledRenewal 3 yrs

The Highland Council wish to appoint a Funeral Director to carry out national assistance funerals within the Lochaber region.

Contract period: 1 Nov 2024 – 31 Oct 2027 (3 yrs)
Delivery: Scotland · Lochaber
Extensions: Possibility to extend for additional 12 months maximum.Variant bids: not allowed
98370000 Funeral and related services98371000 Funeral services
Lot #147: The Highland Council – Badenoch and StrathspeyAwardedRenewal 3 yrs

The Highland Council wish to appoint a Funeral Director to carry out national assistance funerals within the Badenoch and Strathspey region.

Contract period: 1 Nov 2024 – 31 Oct 2027 (3 yrs)
Delivery: Scotland · Badenoch and Strathspey
Extensions: Possibility to extend for additional 12 months maximum.Variant bids: not allowed
98370000 Funeral and related services98371000 Funeral services
Lot #158: The Highland Council – SutherlandCancelledRenewal 3 yrs

The Highland Council wish to appoint a Funeral Director to carry out national assistance funerals within the Sutherland region.

Contract period: 1 Nov 2024 – 31 Oct 2027 (3 yrs)
Delivery: Scotland · Sutherland
Extensions: Possibility to extend for additional 12 months maximum.Variant bids: not allowed
98370000 Funeral and related services98371000 Funeral services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 15 lots
Quality: 20%Price: 80%
Published sub-criteria (2)
  • Quality - as per documents: 20%
  • price: 80%
Published award criteria (2)
  • Quality - as per documents: 20
  • Price: 80
Conditions of participation1
  • Suitability

    SPD Question 4A.1a. The bidder is enrolled in the relevant national professional or trade registers kept in country of its establishment.

    The successful Tenderer must maintain continued membership of a Trade organisation (National Association of Funeral Directors or the National Society of Allied and Independent Funeral Directors or Equivalent) throughout the period of the Contract.

    Please confirm your registration as per the above and provide evidence within the SPD.

What this means for your bid
  • Price carries 80 of 100 points: a 10% discount moves about 8 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
12 Sept 2024, 17:01 BST
Last source update
4 Dec 2024, 08:40 GMT
Award evaluation window
14 Oct 2024 – …
Authority reference
CRN00037088, CRN00037090, HC/CPL/EH/2024
FTS notice number
2024/S 000-038984
Classification (CPV)
Funeral and related servicesFuneral services
Delivery area
Scotland (UKM50)
Official registry OCID
ocds-h6vhtk-049a7a Find a Tender

Publisher note: Due to the nature of this contract and the unknown volume of funerals that will be required during the duration of the contract, the awarded contract values are estimated. (SC Ref:783496)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
14 Oct 2024, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
120 days from the deadline
Bids opened
14 Oct 2024, 12:00 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

14 Oct 2024 → 4 Dec 2024 · 4 dates
  1. Submission deadline
    14 Oct 2024, 12:00 BST
  2. Bids opened
    14 Oct 2024, 12:00 BST
  3. Contract starts
    1 Nov 2024
  4. Notice published
    4 Dec 2024, 08:40 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    4 Dec 2024, 08:40 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 15
Awarded value £193,27610 contracts exc. VAT
Bids received 1918 from SMEs
Contracts signed 10latest 1 Nov 2024
Awarded toValueDateStatus
Lot 1 · Aberdeen City Council – All Regions1 award
Funeral Services Limited T/A Co-op Funeralcare——Awarded
Lot 2 · 1: Aberdeenshire Council – Banff and Buchan1 award
Berriedale Funeral Home LimitedSME——Awarded
Lot 3 · 2: Aberdeenshire Council – Buchan1 award
Berriedale Funeral Home LimitedSME——Awarded
Lot 4 · 3: Aberdeenshire Council – Formartine1 award
Berriedale Funeral Home LimitedSME——Awarded
Lot 14 · 7: The Highland Council – Badenoch and Strathspey1 award
Jamie R Rodgers Funeral DirectorsSME——Awarded

10 further award records carry no date or value.

Contracts

  • Lot 2.1: Aberdeenshire Council – Banff and Buchan · Berriedale Funeral Home LimitedSME

    Signed
    1 Nov 2024
    Value
    £9,000
    Period
    … – 31 Oct 2027
    Status
    active

  • Lot 3.7: The Highland Council – Badenoch and Strathspey · Jamie R Rodgers Funeral DirectorsSME

    Signed
    1 Nov 2024
    Value
    £2,098
    Period
    … – 31 Oct 2027
    Status
    active

  • Lot 1: Aberdeen City Council – All Regions · Funeral Services Limited T/A Co-op Funeralcare

    Signed
    1 Nov 2024
    Value
    £103,000
    Period
    … – 31 Oct 2027
    Status
    active

  • Lot 2.3: Aberdeenshire Council – Formartine · Berriedale Funeral Home LimitedSME

    Signed
    1 Nov 2024
    Value
    £6,200
    Period
    … – 31 Oct 2027
    Status
    active

  • Lot 2.2: Aberdeenshire Council – Buchan · Berriedale Funeral Home LimitedSME

    Signed
    1 Nov 2024
    Value
    £9,000
    Period
    … – 31 Oct 2027
    Status
    active

  • Lot 2.4: Aberdeenshire Council – Garioch

    Signed
    1 Nov 2024
    Value
    £6,200
    Period
    … – 31 Oct 2027
    Status
    active

  • Lot 2.5: Aberdeenshire Council – Kincardine and Mearns

    Signed
    1 Nov 2024
    Value
    £9,200
    Period
    … – 31 Oct 2027
    Status
    active

  • Lot 2.6: Aberdeenshire Council – Marr

    Signed
    1 Nov 2024
    Value
    £12,680
    Period
    … – 31 Oct 2027
    Status
    active

  • Lot 3.1: The Highland Council – Inverness

    Signed
    1 Nov 2024
    Value
    £33,800
    Period
    … – 31 Oct 2027
    Status
    active

  • Lot 3.2: The Highland Council – Nairn

    Signed
    1 Nov 2024
    Value
    £2,098
    Period
    … – 31 Oct 2027
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Aberdeen City Council – All Regions3bids · 3 electronic · 3 from abroad2——
2 · 1: Aberdeenshire Council – Banff and Buchan2bids · 2 electronic · 2 from abroad2——
3 · 2: Aberdeenshire Council – Buchan2bids · 2 electronic · 2 from abroad2——
4 · 3: Aberdeenshire Council – Formartine2bids · 2 electronic · 2 from abroad2——
5 · 4: Aberdeenshire Council – Garioch2bids · 2 electronic · 2 from abroad2——
6 · 5: Aberdeenshire Council – Kincardine and Mearns2bids · 2 electronic · 2 from abroad2——
7 · 6: Aberdeenshire Council – Marr2bids · 2 electronic · 2 from abroad2——
8 · 1: The Highland Council – Inverness2bids · 2 electronic · 2 from abroad2——
9 · 2: The Highland Council – Nairn1bids · 1 electronic · 1 from abroad1——
14 · 7: The Highland Council – Badenoch and Strathspey1bids · 1 electronic · 1 from abroad1——

Contracting authority & participating public bodies

3 public bodies on the notice

Aberdeen City Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Woodhill House, Westburn Road, Aberdeen, Scotland, AB16 5GBContact email, phone Published organisation website ↗

Consortium members and other public bodies

Dispute resolution & review bodies

  • Aberdeen Sheriff Court and Justice of the Peace CourtReview body Aberdeen

Bidders & participating suppliers

4 commercial parties on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.