Official UK procurement notice
Loss Adjusting Services · UK public procurement notice
Authority: The City of Edinburgh Council (Local council)
What is being bought
Published requirement descriptionThe City of Edinburgh Council (the Council) is seeking a contract for Loss Adjusting Services for its Operational Property and Leased Property insurance cover. This requirement will also cover Edinburgh Trams' policies for Property Damage and Business Interruption.
- Recurrence: It is envisaged that this contract opportunity will be advertised in the first quarter of 2029 if the extension options are not undertaken, otherwise in the first quarter of 2031.
CPV: Financial and insurance services · Insurance claims adjustment services · Insurance services · Loss adjustment services
The lotProcurement structure
single lot · no lot value publishedLot #1The City of Edinburgh Council’s (the Council’s) Insurance Team has a requirement for…AwardedRenewal
The City of Edinburgh Council’s (the Council’s) Insurance Team has a requirement for Loss Adjusting Services for its Operational Property and leased Property Insurance cover. The requirement will also cover Edinburgh Trams policies for Property Damage and Business Interruption. Additional information: Please see tender documentation for further information.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 60%
- Cost: 40%
Published award criteria (2)
- Quality: 60
- Cost: 40
- Suitability
It is a mandatory requirement that tenderers are on an approved Public Sector Insurers list. Please note that tenderers who fail to answer “Yes” to this question will not have their tender considered further or proceed to the price/quality ratio calculation. Please also confirm which Public Sector insurers that you work with.
- Economic & financial standing
This section refers to section B of Part IV of the SPD (Scotland).
Minimum: Part IV: Selection criteria - B: Economic and financial standing – Question 4B.1 - Tenderers are required to have a minimum “general” annual turnover of GBP 60,000 for the last two financial years. Where a Tenderer does not have an annual turnover of this value, the Council may e… - Technical & professional ability
This refers to section C and D and Part IV of the SPD (Scotland).
Minimum: Part IV: Selection criteria – C: Technical and Professional Ability – Question 4C1.2 - It is essential that Providers have relevant experience in handling claims involving light rail, specifically trams as this forms a key part of the contract. Losses over the past 5 years have i…
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · It is envisaged that this contract opportunity will be advertised in the first quarter of 2029 if the extension options are not undertaken, otherwise in the first quarter of 2031.
- First published
- 27 Jun 2025, 10:50 BST
- Last source update
- 27 Nov 2025, 08:51 GMT
- Award evaluation window
- 29 Jul 2025 – …
- Authority reference
CT1570- FTS notice number
2025/S 000-077487- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0554d2Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
Please see tender documentation.
- Review procedure
A tenderer that suffers loss as a result of a breach of duty under the Public Contracts (Scotland) Regulations 2015 may bring proceedings in the Sheriff Court or the Court of Session. The City of Edinburgh Council (the Council) will have a minimum standstill period of 10 days before awarding the contract. The communication of the award decision notice will be sent by fax or e-mail to all tenderers with the standstill period commencing on the next day. If proceedings are started in the Sheriff Court or the Court of Session against the Council in respect of the decision to award the contract within the standstill period then the Council is prevented from awarding the contract. Post contract award the Sheriff Court or the Court of Session may (1) award damages provided proceedings are brought within 3 months from the date when the grounds for the bringing of the proceedings first arose (2) be entitled to issue an ineffectiveness order or impose a financial penalty on the Council. A claim for an ineffectiveness order must be made within 30 days of the Contract Award Notice being published in the FTS or within 30 days of the date those who expressed an interest in or otherwise bid for the contract were informed of the conclusion of the contract or in any other case within 6 months from the date on which the contract was entered into.
Publisher note: This contract shall run for for a period of four years with the option to extend for a period of 24 months and 12-months (4+2+1), undertaken at the sole discretion of the Council. (SC Ref:816488)
How it was run
Official noticeTender documents are also served through a separate tool: https://www.publiccontractsscotland.gov.uk ↗
- Submission deadline
- 4 Aug 2025, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 90 days from the deadline
- Bids opened
- 29 Jul 2025, 12:00 BST
Timeline
29 Jul 2025 → 27 Nov 2025 · 3 dates- Bids opened29 Jul 2025, 12:00 BST
- Submission deadline4 Aug 2025, 12:00 BST
- Notice published333 days ago27 Nov 2025, 08:51 GMT
Notice history
2 events · 3 releases on Find a Tender · since 29 Jul 2025- Deadline moved to 4 Aug 2025, 12:00 BST29 Jul 2025, 08:52 BST+6 days · was 29 Jul 2025, 12:00 BST
- Status changed to complete27 Nov 2025, 08:51 GMT
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 29 Jul 2025 | 4 Aug 2025 | +6 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 29 Jul 2025 | 4 Aug 2025 | +6 d |
Good Afternoon, The Council is extending the tender deadline whilst we respond to the remaining clarification questions. We are allowing additional time for tenderers to consider the Council's responses. Kind Regards, CEC
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Crawford | £210,000 † | — | Awarded |
Contracts
Contract 077487-2025-1 · Crawford
- Signed
- 1 Oct 2025
- Value
- £210,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic · 2 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Sheriff CourtReview body
Bidders & participating suppliers
1 commercial party on the notice- CrawfordAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.