Official UK procurement notice
Loreburn Housing Association Stock Condition Surveys
Authority: Loreburn Housing Association (Housing)
What is being bought
Published requirement descriptionLoreburn Housing Association (LHA) is commissioning Stock Condition Surveys (SCS) across its housing stock to provide accurate, reliable and auditable data to support:
- Scottish Housing Quality Standard (SHQS) compliance.
- Energy Efficiency Standard for Social Housing (EESSH).
- Long-Term Asset Management Strategy.
- Business Planning and Financial Forecasting.
- Planned Investment Programming.
- Net Zero and Decarbonisation Planning.
- Regulatory Assurance and Audit Requirements.
The survey programme forms part of LHA’s rolling stock condition survey strategy, with the objective of surveying approximately 25% of stock annually over a four-year cycle. It is envisaged that the full four-year programme will include approximately 2,580 properties located within rural, semi-rural and urban areas throughout the Dumfries and Galloway region.
The contract will initially be awarded for a two-year period, with extension options of up to two further 12-month periods. Any extension will depend on successful delivery of the initial contract period, ongoing assessment of the contractor’s performance against the published KPIs within the Invitation to Tender document, and Loreburn Housing Association’s sole discretion.
CPV: Building surveying services
The lotProcurement structure
single lot · no lot value publishedLot #1Renewal
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40
- Price: 60
- Suitability
The relevant requirement is set out in the SPD, Part IV Selection Criteria [4A1a] Enrolment in a relevant professional register. The following statement clarifies the requirement:
If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are stablished.
The relevant trade register in the UK is the Companies House Register - //www.gov.uk/government/organisat… ↗ or equivalent in other countries.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 6 Aug 2026, 15:42 BST
- Last source update
- 6 Aug 2026, 15:42 BST
- Award evaluation window
- 7 Sept 2026 – …
- Authority reference
ESP: 5013- FTS notice number
2026/S 000-074892- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06de2cFind a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
- Performance terms
As stated in the tender documentation.
Publisher note: VI.3) Additional information Loreburn Housing Association reserves the right to cancel the procurement at any stage and not award a Contract. The expenditure, work or effort undertaken by bidders prior to the award of any Contract is accordingly a matter solely for the commercial judgement of bidders. Late tenders will not be considered by the Association and all questions are to be submitted via the Questions and Answers facility of this Contract Notice on www.publiccontractsscotland.gov.uk NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=838754. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. Community benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/ A summary of the expected community benefits has been provided as follows: Bidders are required to complete Appendix C of the Invitation to Tender Document - Sustainability and Community Benefits (SC Ref:838754) Download the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=838754
How it was run
Official notice- Submission deadline
- 7 Sept 2026, 12:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bid validity
- 180 days from the deadline
- Bids opened
- 7 Sept 2026, 12:30 BST
Timeline
6 Aug 2026 → 7 Sept 2026 · 3 dates- Notice published82 days ago6 Aug 2026, 15:42 BST
- Submission deadline50 days ago7 Sept 2026, 12:00 BST
- Bids opened50 days ago7 Sept 2026, 12:30 BST
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Glasgow Sheriff CourtReview body
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria
- Economic and financial selection criteria