Logistics planning tool (replacement for rostering and mutual aid systems)

{
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  "tag": [
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  "date": "2023-12-05T13:43:55Z",
  "ocid": "ocds-h6vhtk-0388e9",
  "buyer": {
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    "name": "ENVIRONMENT AGENCY (Defra Network eTendering Portal)"
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          "description": "The initial contract duration will be 5 years with the Environment Agency having the option to extend the Contract by an aggregate duration of up to an additional five years in increments of 2 and 1 years (5+2+2+1)."
        },
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        "description": "The Logistics Planning Tool (LPT) project’s vision is to deliver strategic resourcing tool(s) for incident management, including both people and equipment. The project will ensure our tools and ways of working can support logistical planning and coordination so that the right resources can be planned, requested and directed to the right locations in advance of when they’re needed. The Incident Management strategy recognises that IT systems are key to support the efficient use of resources, clear decision-making and effective communication that are essential to deliver the future service. <br/><br/>The ultimate objective of the project is to develop and embed an improved and nationally consistent service for managing the resources (people and equipment) required to support incident response and improve the associated ways of working. Effective management of the EA’s incident response is underpinned by efficient logistics processes, and this requires reliable information systems to roster staff and manage equipment sharing between areas to get what is needed to the front-line as soon as possible. The business case for this project is underpinned by more cost-effective use of resources (human and equipment) and ensuring that they are in the right place at the right time to mitigate the impact of incidents.<br/><br/>The intention of this project is to procure a scalable solution that, whilst focussing on EA initially, can be used to serve any rostering requirements across Defra Group (e.g. APHA veterinarians).",
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    "title": "Logistics planning tool (replacement for rostering and mutual aid systems)",
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    "description": "The overall scope for the Services is for the Supplier to provide the following core Logistics Planning functionality for End Users, including:<br/><br/>• Duty, Standby and Incident Rostering capability;<br/>• Mutual Aid capability (e.g. sharing staff and Equipment Assets between different teams, such as the Buyer's Area Teams) in order to support Incidents;<br/>• creation and maintenance of a Logistics Planning application accessible from standard web browsers on desktop and mobile devices;<br/>• an ability to restrict access to functionality and data based on an End User's Persona, Incident Role and Organisational Unit;<br/>• reporting and notifications to support operational management and alerting of End Users as to necessary actions;<br/>• a capability to ingest and export data via APIs and dataset files;<br/>• self-service configuration and admin functions which allows the Buyer to perform routine maintenance tasks (e.g. adding new categories of Equipment Assets, adding new Incident Roles, or creating new Shift Templates);<br/>• provision of Documentation for training and End User help; and<br/>• IT Service Management (in accordance with ITIL v4) for the Logistics Planning application",
    "classification": {
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        "locality": "London",
        "postalCode": "SW1P 4DF",
        "countryName": "United Kingdom",
        "streetAddress": "Seacole Building, 2 Marsham Street"
      },
      "details": {
        "url": "https://www.gov.uk/government/organisations/department-for-environment-food-rural-affairs",
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      "identifier": {
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      "contactPoint": {
        "name": "Ed Butler",
        "email": "ed.butler@defra.gov.uk",
        "telephone": "+44 7741684491"
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    {
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        "locality": "London",
        "postalCode": "W14 8TS",
        "countryName": "United Kingdom",
        "streetAddress": "Kensington Village  Avonmore Road"
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      "details": {
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      "contactPoint": {
        "email": "bid.team@caci.co.uk",
        "telephone": "+44 1217885950"
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  "language": "en",
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      "dateSigned": "2023-11-16T00:00:00Z"
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  "initiationType": "tender"
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{
  "id": "033702-2022",
  "tag": [
    "tender"
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  "date": "2022-11-28T16:42:15Z",
  "ocid": "ocds-h6vhtk-0388e9",
  "buyer": {
    "id": "GB-FTS-66496",
    "name": "Environment Agency"
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          "description": "The initial contract term shall be 5 years with the potential for 2 + 2 + 1 years in extension periods."
        },
        "renewal": {
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        "hasOptions": true,
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        "description": "The overall scope for the Services is for the Supplier to provide the following core Logistics Planning functionality for End Users, including:<br/><br/>•\tDuty, Standby and Incident Rostering capability;<br/>•\tMutual Aid capability (e.g. sharing staff and Equipment Assets between different teams, such as the Buyer’s Area Teams) in order to support Incidents;<br/>•\tcreation and maintenance of a Logistics Planning application accessible from standard web browsers on desktop and mobile devices;<br/>•\tan ability to restrict access to functionality and data based on an End User’s Persona, Incident Role and Organisational Unit;<br/>•\treporting and notifications to support operational management and alerting of End Users as to necessary actions;<br/>•\ta capability to ingest and export data via APIs and dataset files;<br/>•\tself-service configuration and admin functions which allows the Buyer to perform routine maintenance tasks (e.g. adding new categories of Equipment Assets, adding new Incident Roles, or creating new Shift Templates);<br/>•\tprovision of Documentation for training and End User help; and<br/>•\tIT Service Management (in accordance with ITIL v4) for the Logistics Planning application.<br/><br/>Additionally, the Buyer requires a Logistics Planning application that enables future flexibility in order to extend the use of the Supplier System beyond that of the Buyer to other Defra Group organisations. This may include the implementation of future requirements, including (but not limited to):<br/><br/>•\tthe Supplier must have a product roadmap which includes functionality readily available in the proposed product suite beyond the functionality currently stated in the Contract that the Buyer may wish to implement via the Variation Procedure;<br/>•\tthe Supplier may be required to exchange data and enable interoperability across new data and information systems and services. This could be via file-based interfaces or in near real-time (e.g. by means of an open API, enabling unfettered access to all data wherever it is stored);<br/>•\tthe Supplier may be required to support Rostering of resources including staff, other organisations, services and Equipment Assets for other Defra Group bodies;<br/>•\tthe Supplier may be required to utilise capabilities in the product roadmap that could be used to replace other (aged) Defra Group systems (in whole or in part); and<br/>•\tthe Supplier must propose new ideas, innovations, and service improvements via a bi-annual Continuous Improvement Plan that the Buyer may wish to implement via the Variation Procedure.<br/><br/>Further information can be found at https://www.contractsfinder.service.gov.uk/Notice/54066954-6e03-4b78-b44a-bc56e23ddb98",
        "contractPeriod": {
          "durationInDays": 3600
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    "title": "Logistics planning tool (replacement for rostering and mutual aid systems)",
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      "currency": "GBP"
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      "date": "2022-11-28T12:00:00Z"
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