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Published 9 Mar 2021, 22:56 GMT

Official UK procurement notice

Logistics and Storage - Environment Agency Incident Response

Official notice

Authority: Environment Agency (Central government)·Consortium: 3 public authorities

ServicesOpen procedure
Sectors: Transport & Passenger Services (60) Delivery: UK
Published value£9,500,000published on the single lot · exc. VAT
Submissions closed 26 Apr 2021awarded 27 Sept 2023
Awarded to XYZ rail Ltd3 awards
Contract term 2 yrs 11 moends 30 Sept 2025 · extension options published · starts 1 Oct 2021

What is being bought

Published requirement description

Logistics and Storage - Environment Agency Incident Response

CPV: Hire of goods-transport vehicles with driver · Transport services (excl. Waste transport)

The lotProcurement structure

single lot · value published
Lot #1Provision of Logistics and Storage services to support the Environment Agency's…AwardedRenewal 2 yrs 11 moPublished value£9,500,000

Provision of Logistics and Storage services to support the Environment Agency's National Incident Response requirements when needed.

Contract period: 1 Oct 2021 – 30 Sept 2025 (2 yrs 11 mo)
Delivery: UK · Penrith, Cumbria
Extensions: Extension options are to be considered if the contractor fully meets all of their contractual deliverables within Performance, Cost and Time targets as specified in the ITT/Contract and it still offers the department Value for Money. · First a 24 month extension and then a second 12 month extension.Variant bids: not allowed
60000000 Transport services (excl. Waste transport)

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: 70
  • Price: 30
Conditions of participation1
  • Suitability

    As stated in the Tender documentation

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
9 Mar 2021, 22:56 GMT
Last source update
2 Oct 2023, 12:57 BST
Award evaluation window
26 Apr 2021 – …
Authority reference
C12984
FTS notice number
2023/S 000-028961
Classification (CPV)
Hire of goods-transport vehicles with driverTransport services (excl. Waste transport)
Delivery area
UK
Official registry OCID
ocds-h6vhtk-029a18 Find a Tender
Contract terms
Performance terms

As specified in the ITT

Publisher note: Tender Documentation will provide full timetable for Tender phases. Please note the following dates: Clarification Questions about ITT close 19/4/2021 Tenders due before 1000hrs (BST) 26/4/2021 Evaluation of Tenders including approvals conclude by 17/5/2021 Standstill Period 18/5/2021 to 1/6/2021 Contract Award 2/6/2021 Contract Start Date 1/9/2021

How it was run

Official notice
Run through: Jaggaer · Who buys & how to bid on JAGGAER
Supplier login requiredLanguage: EN
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
Submission deadline
26 Apr 2021, 10:00 BST
Submission channel
{"electronicSubmission","written"}
Accepted languages
en
Bids opened
26 Apr 2021, 10:00 BST
Detailed submission instructions & authority contactsFrom official release

defra.bravosolution.co.uk ↗

Timeline

23 Mar 2021 → 2 Oct 2023 · 6 dates
  1. Next notice expected
    23 Mar 2021
  2. Submission deadline
    26 Apr 2021, 10:00 BST
  3. Bids opened
    26 Apr 2021, 10:00 BST
  4. Bids must remain valid until
    30 Jun 2021, 23:59 BST
  5. Contract starts
    1 Oct 2021, 00:00 BST
  6. Notice published
    2 Oct 2023, 12:57 BST

Notice history

7 events · 5 releases on Find a Tender · since 25 Mar 2021
  1. Status changed to active
    25 Mar 2021, 22:56 GMT
  2. Procurement method changed
    25 Mar 2021, 22:56 GMT
  3. Deadline published: 26 Apr 2021, 10:00 BST
    25 Mar 2021, 22:56 GMT
  4. Buyer details updated
    25 Mar 2021, 22:56 GMT
  5. Status changed to complete
    26 Nov 2021, 22:45 GMT
  6. Buyer details updated
    26 Nov 2021, 22:45 GMT
  7. Buyer details updated
    27 Sept 2023, 11:51 BST
Routine re-releases (5)
  • 2021-03: 2 releases · 9 Mar 2021, 25 Mar 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Awarded value £17,559,2253 contracts exc. VAT
Bids received 2
Contracts signed 3latest 27 Sept 2023
Awarded toValueDateStatus
XYZ rail Ltd£6,853,075 †—Awarded
XYZ rail Ltd£6,853,075 †—Awarded
XYZ rail Ltd£3,853,075 †—Awarded

Contracts

  • Logistics and Storage - Environment Agency Incident Response · XYZ rail Ltd

    Signed
    27 Sept 2023
    Value
    £6,853,075
    Period
    … – 30 Sept 2025
    Status
    active
    • Change Extension of contract scope and value to allow delivery of urgent international aid (pumps and flood barriers) to support Ukraine’s response to ongoing severe flooding and related services.<br/><br/>• This modification is justified under reg.72(1)(c) of the Public Contracts Regulations, including because the severe flooding in Ukraine and associated request for international aid could not have reasonably foreseen by the Environment Agency., Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: Following the severe flooding currently affecting parts of Ukraine following a breach of the Kakhovka Dam, UK Gov has agreed to provide certain international aid to help Ukraine tackle flooding and limit further loss of life, injury, and damage to property and infrastructure. As part of that, the Environment Agency has agreed to send aid in the form of pumps, flood barriers, and other flood response-related equipment.

  • Logistics and Storage - Environment Agency Incident Response · XYZ rail Ltd

    Signed
    27 Sept 2023
    Value
    £6,853,075
    Period
    … – 30 Sept 2025
    Status
    active
    • Change Extension of contract scope and value to allow delivery of urgent international aid (pumps and flood barriers) to support Ukraine’s response to ongoing severe flooding and related services.<br/><br/>• This modification is justified under reg.72(1)(c) of the Public Contracts Regulations, including because the severe flooding in Ukraine and associated request for international aid could not have reasonably foreseen by the Environment Agency., Need for modification brought about by circumstances which a diligent contracting authority/entity could not foresee: Following the severe flooding currently affecting parts of Ukraine following a breach of the Kakhovka Dam, UK Gov has agreed to provide certain international aid to help Ukraine tackle flooding and limit further loss of life, injury, and damage to property and infrastructure. As part of that, the Environment Agency has agreed to send aid in the form of pumps, flood barriers, and other flood response-related equipment.

  • Contract 029516-2021-1 · XYZ rail Ltd

    Signed
    1 Oct 2021
    Value
    £3,853,075
    Period
    … – 30 Sept 2025
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2bids———

Contracting authority & participating public bodies

3 public bodies on the notice

ENVIRONMENT AGENCY (Defra Network eTendering Portal)

Contracting authorityCentral Government 17 Nobel House, London, UK, SW1P 3JRContact name, email

Consortium members and other public bodies

  • Defra Network eTendering PortalContracting authorityNational or federal agency/officeEnvironmental protectionMinistry or any other national or federal authority, including their regional or local subdivisions London, UKContact email, phone Published organisation website ↗
  • Defra group Commercial on behalf of the Environment AgencyContracting authorityMinistry or any other national or federal authority, including their regional or local subdivisionsEnvironmental protection Bristol, UKContact email, phone

Dispute resolution & review bodies

  • Courts of England and WalesReview body London
  • Environment AgencyReview body Bristol

Bidders & participating suppliers

2 commercial parties on the notice

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria