Official UK procurement notice
Live Music Event Producer R1BW & R2itP
Authority: BBC (British Broadcasting Corporation) (Public body)
What is being bought
Published requirement descriptionThe BBC is looking to appoint a single supplier to provide the Event Production for both Radio 1 Big Weekend and Radio 2 in the Park. BBC Radio 1’s Big Weekend and Radio 2 in the Park are held in different UK cities each year, focusing on areas where there is an opportunity to build greater connections with audiences.
Radio 1’s Big Weekend: Typically held in May in various locations in the UK, this event hosts approximately 85,000 ticketholders across the weekend (15,000 Friday + 1,500 guests and 35,000 per day on Sat & Sun + 2,000 guests), subject to licences. In previous years around eighty artists have performed across four stages. Radio 1 broadcasts live from the event site for up to 20 hours across the weekend. The event is carried live on iPlayer, BBC Sounds and some live TV coverage which results in a total audience reach of more than ten million. In 2024 & 2025, Friday’s capacity increased to 35,000, however it may reduce back to a smaller scale capacity in future years, this will be confirmed in autumn 2025.
Radio 2 in the Park: Typically held in September in various locations in the UK, this event hosts up to 72,000 ticket holders across the weekend; 36,000 per day plus 2,000 guests each day, subject to licences. In 2023 sixteen artists performed on the main stage. Radio 2 broadcasts live from the event site for up to 20 hours across the weekend. The event is carried live on iPlayer, BBC Sounds, and some live TV coverage.
Approximately £35m of this contract value is pass through costs for delivery of the events (production budget), including any possible extensions.
It is expected that the total Management Fee for each event will be between £150,000 and £250,000. This should be no more than £500,000 per year, and £2,500,000 for the total Term, including any possible extensions.
It is expected that there will be no mark-up or profit margin in the production budget i.e. that costs will be on an actual and bona fide basis. The only profit margin should be within the Management Fee.
The remaining contract value is VAT, which isn't included in the Whole Life Cost calculation.
- How the procedure runs: Initial Tender responses Dialogue Sessions Final Tender Full details can be found in the ITT Documentation
- No preliminary market engagement: No market engagement has been carried out
CPV: Cultural event organisation services · Festival organisation services · Party organisation services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£37,500,000
- Economic & financial standing
See details in the ITT Documentation
- Technical & professional ability
See details in the ITT Documentation
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 90%
- Pricing: 10%
Published award criteria (2)
- Pricing
- Quality
- Economic & financial standing
See details in the ITT Documentation
- Technical & professional ability
See details in the ITT Documentation
- Price carries 10 of 100 points: a 10% discount moves about 1 point. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA, CPTPP)
- Recurring procurement
- Unspecified in notice
- First published
- 3 Jun 2025, 16:33 BST
- Last source update
- 1 Oct 2025, 08:18 BST
- Award evaluation window
- Submission end – 9 Oct 2025
- Authority reference
PROC2025/09- FTS notice number
2025/S 000-029619- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-052bd2Find a Tender
- How it runs
Initial Tender responses
Dialogue Sessions
Final Tender
Full details can be found in the ITT Documentation
How it was run
Official notice- Submission deadline
- 7 Jul 2025, 14:00 BST
- Clarification deadline
- 27 Jun 2025, 14:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
In order to take part in this tender, please take the following steps:
1 - Register your company on the Jaggaer eSourcing portal (this is only required once):
1.1 Go to bbc.bravosolution.co.uk ↗
1.2 - Click the link on the login page to register.
1.3 - Accept the terms and conditions and click 'Continue'.
1.4 - Enter your correct business and user details.
1.5 - Note the username you chose and click 'Save' when complete.
1.6 - You will shortly receive an email with your temporary password.
*
2 - Express an interest in the tender:
2.1 - Login to the portal with the username/password.
2.2 - Click the 'ITT Open to all Suppliers' link.
2.3 - Click on the relevant ITT to access the content.
2.4 - Click the 'Express Interest' button at the top of the page. Once you accept the Conditions of Confidentiality, this will move the ITT into your 'My ITTs page. (This is a secure area reserved for your projects only).
2.5 - You can now access any attachments by clicking 'Buyer Attachments' in the 'ITT Details' box.
*
- Responding to the tender:
3.1 - Click 'My Response' under ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining).
3.2 - All ITT documentation can be found within the eTendering portal.
3.3 - Note the deadline for completion, and then follow the onscreen instructions to complete the ITT.
3.4 You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance, please consult the online help, or contact the Jaggaer eSourcing help desk.
- * All questions relating to this ITT should be submitted via the BBC's eSourcing portal at bbc.bravosolution.co.uk ↗
Timeline
3 Jun 2025 → 28 Oct 2025 · 8 dates- Tender notice published3 Jun 2025, 16:33 BST
- Clarification questions by27 Jun 2025, 14:00 BST
- Submission deadline7 Jul 2025, 14:00 BST
- Assessment summaries sent12 Sept 2025, 00:00 BST
- Standstill ends398 days ago23 Sept 2025, 23:59 BST
- Latest notice published391 days ago1 Oct 2025, 08:18 BST
- Award decision expected by382 days ago9 Oct 2025, 23:59 BST
- Contract starts364 days ago28 Oct 2025
Notice history
5 events · 3 releases on Find a Tender · since 3 Jun 2025- Tender notice published3 Jun 2025, 16:33 BSTUK4
- Contract award notice published12 Sept 2025, 14:09 BSTUK6
- Status changed to complete12 Sept 2025, 14:09 BST
- Contract signature expected25 Sept 2025, 23:59 BSTscheduled
- Contract details notice published1 Oct 2025, 08:18 BSTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Far and Beyond Events Ltd26 Sept 2025 – 25 Oct 2028 · up to 25 Oct 2030Extensions: the BBC’s written election during the Term to extend the Term for an additional 2 (two) years i.e. to include the Events intended to take place in 2029 and 2030 | £37,500,000 | 12 Sept 2025 | Awarded |
Contracts
Live Music Event Producer R1BW & R2itP · Far and Beyond Events Ltd
- Signed
- 25 Sept 2025
- Value
- £37,500,000
- Period
- 25 Sept 2025 – 24 Oct 2028 · up to 24 Oct 2030 with extensions
- Status
- active
- Extensions
- the BBC’s written election during the Term to extend the Term for an additional 2 (two) years i.e. to include the Events intended to take place in 2029 and 2030
3 agreed KPIs: Performance Report · Contract Management · Contract Management
- Performance Report, Delivery of the monthly performance report on the service levels achieved in accordance with the Contract
- Contract Management, Availability of Contract Manager or nominated deputy
- Contract Management, Supplier to meet with BBC Contract Manager on a quarterly basis to review KPIs
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 2 | 0 | — |
Who bid
- did not winSC Productions Consortia · Wales (Cymru)
- wonFar & Beyond Events · Greater London
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Contracting authority & participating public bodies
Bidders & participating suppliers
2 commercial parties on the notice · 1 awarded- Far & Beyond EventsAwarded supplier
- SC Productions ConsortiaBidder / tenderer
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender