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AwardedFind a Tender · award

Live Music Event Producer R1BW & R2itP

Buyer: BBC (British Broadcasting Corporation) →

BuyerBBC (British Broadcasting Corporation)
StatusAwarded
DeadlineNot published
ValueValue not published
Published1 Oct 2025

What is being bought

The BBC is looking to appoint a single supplier to provide the Event Production for both Radio 1 Big Weekend and Radio 2 in the Park. BBC Radio 1’s Big Weekend and Radio 2 in the Park are held in different UK cities each year, focusing on areas where there is an opportunity to build greater connections with audiences. Radio 1’s Big Weekend: Typically held in May in various locations in the UK, this event hosts approximately 85,000 ticketholders across the weekend (15,000 Friday + 1,500 guests and 35,000 per day on Sat & Sun + 2,000 guests), subject to licences. In previous years around eighty artists have performed across four stages. Radio 1 broadcasts live from the event site for up to 20 hours across the weekend. The event is carried live on iPlayer, BBC Sounds and some live TV coverage which results in a total audience reach of more than ten million. In 2024 & 2025, Friday’s capacity increased to 35,000, however it may reduce back to a smaller scale capacity in future years, this will be confirmed in autumn 2025. Radio 2 in the Park: Typically held in September in various locations in the UK, this event hosts up to 72,000 ticket holders across the weekend; 36,000 per day plus 2,000 guests each day, subject to licences. In 2023 sixteen artists performed on the main stage. Radio 2 broadcasts live from the event site for up to 20 hours across the weekend. The event is carried live on iPlayer, BBC Sounds, and some live TV coverage. Approximately £35m of this contract value is pass through costs for delivery of the events (production budget), including any possible extensions. It is expected that the total Management Fee for each event will be between £150,000 and £250,000. This should be no more than £500,000 per year, and £2,500,000 for the total Term, including any possible extensions. It is expected that there will be no mark-up or profit margin in the production budget i.e. that costs will be on an actual and bona fide basis. The only profit margin should be within the Management Fee. The remaining contract value is VAT, which isn't included in the Whole Life Cost calculation.

Lot details

Lot 1

No lot description published.

Statuscomplete

Comparable-procurement analytics

No usable CPV category has been published, so a comparable market set cannot yet be built.

Procurement strategy & market signals

Framework agreementNot published
Dynamic purchasing systemNot published
Competitive procurementNot published
Recurring requirementNot published
Procurement method rationaleNot published
Rationale classificationsNot published
Special regimelightTouch
Covered byGPA, CPTPP
Submission policyNot published
Selection criteriaNot published
Risk detailsNot published

Planning & early market engagement

BudgetNot published
No-engagement rationaleNot published
Planning documents0
Planning milestones0

No planning milestones published.

Related procurements

No linked framework, prior procurement or reprocurement published.

Awards

Contracts

Live Music Event Producer R1BW & R2itP

Statusactive
Value£37,500,000

Documents & submission route

  • Not published

Source data inventory

Diagnostic view. “Not published” means this current release does not provide a value.

OCIDocds-h6vhtk-052bd2
Latest release ID061115-2025
Latest release timestampWed Oct 01 2025 07:18:07 GMT+0000 (Coordinated Universal Time)
Sourcefind-a-tender
Official notice URLNot published
Tender statuscomplete
Procurement methodopen
Procurement method detailsCompetitive flexible procedure
Main procurement categoryNot published
Above thresholdNot published
Legal basis2023/54
Tender period: startNot published
Tender period: endNot published
Expression of interest deadlineNot published
Enquiry deadlineNot published
Award period: startNot published
Award period: endNot published
Submission method detailsNot published
Submission languagesNot published
Electronic catalogue policyNot published
Total tender valueNot published
Tender lots in source1
Tender items in source0
Tender documents in source1
Awards in latest release1
Contracts in latest release1
Parties in latest release2

Notice history

DateEventReference
1 Oct 2025award, contract061115-2025
12 Sept 2025award, contract056220-2025
3 Jun 2025tender029619-2025

All source data

Unmodified official OCDS data retained by Tenderline for this procurement process.

Complete current OCDS release JSON
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Complete JSON history (3 releases)
1 Oct 2025 · 061115-2025 · award, contract
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12 Sept 2025 · 056220-2025 · award, contract
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      "scheme": "UKPGA"
    },
    "description": "The BBC is looking to appoint a single supplier to provide the Event Production for both Radio 1 Big Weekend and Radio 2 in the Park. BBC Radio 1’s Big Weekend and Radio 2 in the Park are held in different UK cities each year, focusing on areas where there is an opportunity to build greater connections with audiences. \nRadio 1’s Big Weekend: Typically held in May in various locations in the UK, this event hosts approximately 85,000 ticketholders across the weekend (15,000 Friday + 1,500 guests and 35,000 per day on Sat & Sun + 2,000 guests), subject to licences. In previous years around eighty artists have performed across four stages. Radio 1 broadcasts live from the event site for up to 20 hours across the weekend. The event is carried live on iPlayer, BBC Sounds and some live TV coverage which results in a total audience reach of more than ten million. In 2024 & 2025, Friday’s capacity increased to 35,000, however it may reduce back to a smaller scale capacity in future years, this will be confirmed in autumn 2025.\nRadio 2 in the Park: Typically held in September in various locations in the UK, this event hosts up to 72,000 ticket holders across the weekend; 36,000 per day plus 2,000 guests each day, subject to licences. In 2023 sixteen artists performed on the main stage. Radio 2 broadcasts live from the event site for up to 20 hours across the weekend. The event is carried live on iPlayer, BBC Sounds, and some live TV coverage. \nApproximately £35m of this contract value is pass through costs for delivery of the events (production budget), including any possible extensions.\nIt is expected that the total Management Fee for each event will be between £150,000 and £250,000.  This should be no more than £500,000 per year, and £2,500,000 for the total Term, including any possible extensions.\nIt is expected that there will be no mark-up or profit margin in the production budget i.e. that costs will be on an actual and bona fide basis.  The only profit margin should be within the Management Fee.\nThe remaining contract value is VAT, which isn't included in the Whole Life Cost calculation.",
    "specialRegime": [
      "lightTouch"
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PJRB-3233-GTQL",
      "name": "BBC (British Broadcasting Corporation)",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI32",
        "country": "GB",
        "locality": "London",
        "postalCode": "W1A 1AA",
        "countryName": "United Kingdom",
        "streetAddress": "Broadcasting House, Portland Place"
      },
      "details": {
        "url": "http://www.bbc.co.uk/supplying/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PJRB-3233-GTQL",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "no_reply@bbc.co.uk"
      }
    },
    {
      "id": "GB-COH-09790819",
      "name": "Far & Beyond Events",
      "roles": [
        "supplier",
        "tenderer"
      ],
      "address": {
        "region": "UKI32",
        "country": "GB",
        "locality": "London",
        "postalCode": "W1W 7SL",
        "countryName": "United Kingdom",
        "streetAddress": "83 Mortimer Street,"
      },
      "details": {
        "vcse": false,
        "scale": "sme",
        "shelteredWorkshop": false,
        "publicServiceMissionOrganization": false
      },
      "identifier": {
        "id": "09790819",
        "scheme": "GB-COH"
      },
      "contactPoint": {
        "email": "hello@wearefab.com"
      }
    },
    {
      "id": "GB-COH-05791902",
      "name": "SC Productions Consortia",
      "roles": [
        "tenderer"
      ],
      "address": {
        "region": "UKL22",
        "country": "GB",
        "locality": "Cardiff",
        "postalCode": "CF5 1JH",
        "countryName": "United Kingdom",
        "streetAddress": "Unit B6, Canton House"
      },
      "details": {
        "vcse": false,
        "scale": "sme"
      },
      "identifier": {
        "id": "05791902",
        "scheme": "GB-COH"
      }
    }
  ],
  "language": "en",
  "initiationType": "tender"
}
3 Jun 2025 · 029619-2025 · tender
{
  "id": "029619-2025",
  "tag": [
    "tender"
  ],
  "date": "2025-06-03T16:33:08+01:00",
  "ocid": "ocds-h6vhtk-052bd2",
  "buyer": {
    "id": "GB-PPON-PJRB-3233-GTQL",
    "name": "BBC (British Broadcasting Corporation)"
  },
  "tender": {
    "id": "PROC2025/09",
    "lots": [
      {
        "id": "1",
        "value": {
          "amount": 37500000,
          "currency": "GBP",
          "amountGross": 45000000
        },
        "status": "active",
        "options": {
          "description": "We have provided an estimate of what each event is likely to need, however costs for the production budget and event requirements may vary based on the ambition of each event being commissioned."
        },
        "renewal": {
          "description": "The Contract may be extended at the BBC’s discretion by up to 2 years.  If the BBC wishes to exercise this option, it will give written notice to the supplier no later than 3 months prior to the end of the initial term."
        },
        "hasOptions": true,
        "hasRenewal": true,
        "suitability": {
          "sme": true
        },
        "awardCriteria": {
          "criteria": [
            {
              "name": "Pricing",
              "type": "cost",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ]
            },
            {
              "name": "Quality",
              "type": "quality",
              "numbers": [
                {
                  "number": 90,
                  "weight": "percentageExact"
                }
              ]
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-10-27T23:59:59+01:00",
          "startDate": "2025-10-28T00:00:00+00:00",
          "maxExtentDate": "2030-10-27T23:59:59+00:00"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "type": "economic",
              "description": "See details in the ITT Documentation"
            },
            {
              "type": "technical",
              "description": "See details in the ITT Documentation"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UK",
            "country": "GB",
            "countryName": "United Kingdom"
          }
        ],
        "additionalClassifications": [
          {
            "id": "79952100",
            "scheme": "CPV",
            "description": "Cultural event organisation services"
          },
          {
            "id": "79953000",
            "scheme": "CPV",
            "description": "Festival organisation services"
          },
          {
            "id": "79954000",
            "scheme": "CPV",
            "description": "Party organisation services"
          }
        ]
      }
    ],
    "title": "Live Music Event Producer R1BW & R2itP",
    "value": {
      "amount": 37500000,
      "currency": "GBP",
      "amountGross": 45000000
    },
    "status": "active",
    "coveredBy": [
      "GPA",
      "CPTPP"
    ],
    "documents": [
      {
        "id": "conflictOfInterest",
        "description": "Not published",
        "documentType": "conflictOfInterest"
      },
      {
        "id": "029619-2025",
        "url": "https://www.find-tender.service.gov.uk/Notice/029619-2025",
        "format": "text/html",
        "noticeType": "UK4",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "datePublished": "2025-06-03T16:33:08+01:00"
      }
    ],
    "procedure": {
      "features": "Initial Tender responses\nDialogue Sessions\nFinal Tender\nFull details can be found in the ITT Documentation"
    },
    "legalBasis": {
      "id": "2023/54",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents",
      "scheme": "UKPGA"
    },
    "awardPeriod": {
      "endDate": "2025-10-09T23:59:59+01:00"
    },
    "description": "The BBC is looking to appoint a single supplier to provide the Event Production for both Radio 1 Big Weekend and Radio 2 in the Park. BBC Radio 1’s Big Weekend and Radio 2 in the Park are held in different UK cities each year, focusing on areas where there is an opportunity to build greater connections with audiences. \nRadio 1’s Big Weekend: Typically held in May in various locations in the UK, this event hosts approximately 85,000 ticketholders across the weekend (15,000 Friday + 1,500 guests and 35,000 per day on Sat & Sun + 2,000 guests), subject to licences. In previous years around eighty artists have performed across four stages. Radio 1 broadcasts live from the event site for up to 20 hours across the weekend. The event is carried live on iPlayer, BBC Sounds and some live TV coverage which results in a total audience reach of more than ten million. In 2024 & 2025, Friday’s capacity increased to 35,000, however it may reduce back to a smaller scale capacity in future years, this will be confirmed in autumn 2025.\nRadio 2 in the Park: Typically held in September in various locations in the UK, this event hosts up to 72,000 ticket holders across the weekend; 36,000 per day plus 2,000 guests each day, subject to licences. In 2023 sixteen artists performed on the main stage. Radio 2 broadcasts live from the event site for up to 20 hours across the weekend. The event is carried live on iPlayer, BBC Sounds, and some live TV coverage. \nApproximately £35m of this contract value is pass through costs for delivery of the events (production budget), including any possible extensions.\nIt is expected that the total Management Fee for each event will be between £150,000 and £250,000.  This should be no more than £500,000 per year, and £2,500,000 for the total Term, including any possible extensions.\nIt is expected that there will be no mark-up or profit margin in the production budget i.e. that costs will be on an actual and bona fide basis.  The only profit margin should be within the Management Fee.\nThe remaining contract value is VAT, which isn't included in the Whole Life Cost calculation.",
    "tenderPeriod": {
      "endDate": "2025-07-07T14:00:00+01:00"
    },
    "enquiryPeriod": {
      "endDate": "2025-06-27T14:00:00+01:00"
    },
    "specialRegime": [
      "lightTouch"
    ],
    "aboveThreshold": true,
    "submissionTerms": {
      "languages": [
        "en"
      ],
      "electronicSubmissionPolicy": "allowed"
    },
    "procurementMethod": "open",
    "mainProcurementCategory": "services",
    "submissionMethodDetails": "In order to take part in this tender, please take the following steps:\n1 - Register your company on the Jaggaer eSourcing portal (this is only required once):\n1.1 Go to https://bbc.bravosolution.co.uk\n1.2 - Click the link on the login page to register.\n1.3 - Accept the terms and conditions and click 'Continue'.\n1.4 - Enter your correct business and user details.\n1.5 - Note the username you chose and click 'Save' when complete.\n1.6 - You will shortly receive an email with your temporary password.\n*\n2 - Express an interest in the tender:\n2.1 - Login to the portal with the username/password.\n2.2 - Click the 'ITT Open to all Suppliers' link.\n2.3 - Click on the relevant ITT to access the content.\n2.4 - Click the 'Express Interest' button at the top of the page. Once you accept the Conditions of Confidentiality, this will move the ITT into your 'My ITTs page. (This is a secure area reserved for your projects only).\n2.5 - You can now access any attachments by clicking 'Buyer Attachments' in the 'ITT Details' box.\n*\n3. Responding to the tender:\n3.1 - Click 'My Response' under ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining).\n3.2 - All ITT documentation can be found within the eTendering portal.\n3.3 - Note the deadline for completion, and then follow the onscreen instructions to complete the ITT.\n3.4 You must then submit your reply using the 'Submit Response' button at the top of the page. If you require any further assistance, please consult the online help, or contact the Jaggaer eSourcing help desk.\n* * All questions relating to this ITT should be submitted via the BBC's eSourcing portal at https://bbc.bravosolution.co.uk",
    "procurementMethodDetails": "Competitive flexible procedure"
  },
  "parties": [
    {
      "id": "GB-PPON-PJRB-3233-GTQL",
      "name": "BBC (British Broadcasting Corporation)",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKI32",
        "country": "GB",
        "locality": "London",
        "postalCode": "W1A 1AA",
        "countryName": "United Kingdom",
        "streetAddress": "Broadcasting House, Portland Place"
      },
      "details": {
        "url": "http://www.bbc.co.uk/supplying/",
        "classifications": [
          {
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE",
            "description": "Public authority - sub-central government"
          }
        ]
      },
      "identifier": {
        "id": "PJRB-3233-GTQL",
        "scheme": "GB-PPON"
      },
      "contactPoint": {
        "email": "no_reply@bbc.co.uk"
      }
    }
  ],
  "language": "en",
  "planning": {
    "noEngagementNoticeRationale": "No market engagement has been carried out"
  },
  "initiationType": "tender"
}