Find a TenderAwarded

Published 28 Aug 2024, 17:40 BST

Official UK procurement notice

019-SN-24 Leisure Services Software Management System Contract

Official notice

Authority: 019-SN-24 Leisure Services Software Management System Contract

GoodsOpen procedureSME suitable

Sectors: Software Packages & ERP (48) Delivery: East of England (UKH17)

Awarded value£391,934published contract · exc. VAT

Submissions closed 26 Sept 2024awarded 27 Sept 2024

Awarded to Perfect Gym Solutions S.A

Contract term 5 yrsends 31 Oct 2029 · starts 1 Nov 2024

What is being bought

Published requirement description

The Council runs 5 leisure centre(s) in South Norfolk. The current leisure management system has been installed since 2010. The Council seeks a system to replace its current solution. As part of our continued drive to improve services in the community, the implementation of a new integrated leisure management software solution across our leisure sites is planned. It is anticipated that the implementation of the new system will improve the customer experience by providing an online self-service portal facilitating joining, bookings, payment administration (including direct debit management), account management, and will permit access to these facilities using a range of devices including smartphones. The new system will also provide statistical analysis reports and intelligent marketing.

CPV: Administration software package · Point of sale (POS) software package · Software package and information systems · Software package suites

The lotProcurement structure

single lot · value published

Lot #1The Council runs 5 leisure centre(s) in South NorfolkAwarded 5 yrsPublished value£385,000

The Council runs 5 leisure centre(s) in South Norfolk. The current leisure management system has been installed since 2010. The Council seeks a system to replace its current solution. As part of our continued drive to improve services in the community, the implementation of a new integrated leisure management software solution across our leisure sites is planned. It is anticipated that the implementation of the new system will improve the customer experience by providing an online self-service portal facilitating joining, bookings, payment administration (including direct debit management), account management, and will permit access to these facilities using a range of devices including smartphones.The new system will also provide statistical analysis reports and intelligent marketing.

Contract period: 1 Nov 2024 – 31 Oct 2029 (5 yrs)

Delivery: East of England

Variant bids: not allowed

48110000 Point of sale (POS) software package 48219300 Administration software package 48422000 Software package suites

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 70%Price: 30%

Published award criteria (2)

Quality: 70
Price: 30

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Goods
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes
First published: 28 Aug 2024, 17:40 BST
Last source update: 3 Jan 2025, 15:41 GMT
Award evaluation window: 26 Sept 2024 – …
Authority reference: 019-SN-24
FTS notice number: 2025/S 000-000109
Classification (CPV): Administration software packagePoint of sale (POS) software packageSoftware package and information systemsSoftware package suites
Delivery area: East of England (UKH17)
Official registry OCID: ocds-h6vhtk-049626 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment

How it was run

Official notice

Submission deadline: 26 Sept 2024, 12:00 BST
Submission channel: {"written"}
Accepted languages: en
Bids opened: 26 Sept 2024, 12:03 BST

Timeline

26 Sept 2024 → 3 Jan 2025 · 5 dates

Submission deadline
26 Sept 2024, 12:00 BST
Bids opened
26 Sept 2024, 12:03 BST
Contract starts
1 Nov 2024
Bids must remain valid until
25 Dec 2024, 23:59 GMT
Notice published
3 Jan 2025, 15:41 GMT

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
3 Jan 2025, 15:41 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £391,9341 contract exc. VAT

Bids received 75 from SMEs

Contracts signed 1latest 27 Sept 2024

Awarded to	Value	Date	Status
Perfect Gym Solutions S.ASMELeisure Centre Management System	—	—	Awarded

Contracts

Leisure Centre Management System · Perfect Gym Solutions S.ASME
Signed
27 Sept 2024
Value
£391,934
Period
… – 31 Oct 2029
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
7bids · 7 electronic	5	—	—

Contracting authority & participating public bodies

019-SN-24 Leisure Services Software Management System Contract

Contracting authorityRegional or local authorityGeneral public services Horizon Business Centre, Peachman Way, Broadland Business Park, Norwich , East of England, NR7 0WFContact email Published organisation website ↗

Bidders & participating suppliers

1 commercial party on the notice

Perfect Gym Solutions S.AAwarded supplier Warsaw, PL912

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria
Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria