Official UK procurement notice
Lease or Hire of an Outreach Community Health Van (Bespoke Van Body Conversion)
Authority: Cambridge University Hospitals NHS Foundation Trust (Central government)
Sectors: Transport Equipment & Vehicles (34) Delivery: East of England (UKH12)
Published estimate£140,000≈ £70k / year · £168,000 inc. VAT · 1 value update
Submissions closed 21 Jan 2026
Contract term 2 yrsends 30 Jun 2028 · up to 30 Jun 2031 with extensions · starts 1 Jul 2026
What is being bought
Published requirement descriptionThe Authority invites tenders for a 2-year lease or rental of a bespoke conversion 3,500kg gross weight, low chassis Community Outreach Van. The vehicle chassis must be new, but tenderers may offer a conversion body which is either new, or if practicable to do so, second-hand. Where a second-hand conversion body is offered the conversion body must be no more than 3-years old.
CPV: Welfare vehicles
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£140,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (3)
- Technical capability: 50%
- Whole life cost: 40%
- Social value: 10%
Published award criteria (3)
- Technical capability: An assessment of a tenderer's ability to provide a new vehicle chassis and vehicle body conversion which is compliant with the technical specification and requirements explained within the invitation to tender.
- Whole life cost: A financial assessment of the vehicle lease or hire costs complete with vehicle maintenance costs over the primary contract term.
- Social value: An assessment of a tenderer's social value credentials in accordance with the criteria provided within the invitation to tender.
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 20 Nov 2025, 11:56 GMT
- Last source update
- 16 Dec 2025, 18:10 GMT
- Award evaluation window
- Submission end – 4 Feb 2026
- Authority reference
ADD/PU/KM/25/34- FTS notice number
2025/S 000-083583- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05e546Find a Tender
How it was run
Official noticeRun through: Jaggaer · Who buys & how to bid on JAGGAER
Access & registration note: Free; latest Chrome/Edge/Firefox only — corporate browsers fail
- Submission deadline
- 21 Jan 2026, 13:00 GMT
- Clarification deadline
- 14 Jan 2026, 13:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
How to Express Interest in this Tender:
- Register your company on the Jaggaer One eSourcing portal (this is only required once) - Browse to the eSourcing Portal: eoecph.bravosolution.co.uk/web/login.shtml ↗ and click the link to register - Accept the terms and conditions and click 'continue' - Enter your correct business and user details - Note the username you chose and click 'Save' when complete - You will receive an email with your unique password
- To express an interest in the tender - login onto the portal with the username/password - Click the ITTs Open To All Suppliers' link. (These are Invitations to Tender open to any registered supplier) - Click on the relevant ITT (itt_2916) to access the content. - Click the 'Express Interest' button at the top of the page. - This will move the ITT into your 'My ITTs' page. (This is a secure area reserved for your projects only) -You can now access any attachments by clicking 'Buyer Attachments' in the 'ITT Details' box
- Responding to the tender:- Click 'My Response' under ' ITT Details', you can choose to 'Create Response' or to 'Decline to Respond' (please give a reason if declining) - You can now use the 'Messages' function to communicate with the buyer and seek any clarification - Note the deadline for completion, then follow the onscreen instructions to complete the ITT - There may be a mixture of online & offline actions for you to perform (there is detailed online help available) You must then submit your reply using the 'Submit Response' button at the top of the page.
If you have any issues accessing or using the e-Tendering Portal please contact [email protected] /eSourcing helpdesk on 0800 069 8630.
Timeline
20 Nov 2025 → 1 Jul 2026 · 6 dates- Planning notice published343 days ago20 Nov 2025, 11:56 GMT
- Tender notice published317 days ago16 Dec 2025, 18:10 GMT
- Clarification questions by288 days ago14 Jan 2026, 13:00 GMT
- Submission deadline281 days ago21 Jan 2026, 13:00 GMT
- Award decision expected by266 days ago4 Feb 2026, 23:59 GMT
- Contract starts120 days ago1 Jul 2026, 00:00 BST
Notice history
6 events · 2 releases on Find a Tender · since 20 Nov 2025- Preliminary market engagement notice published20 Nov 2025, 11:56 GMTUK2
- Tender notice published16 Dec 2025, 18:10 GMTUK4
- Published value published: £140,00016 Dec 2025, 18:10 GMT
- Status changed to active16 Dec 2025, 18:10 GMT
- Procurement method changed16 Dec 2025, 18:10 GMT
- Deadline published: 21 Jan 2026, 13:00 GMT16 Dec 2025, 18:10 GMT
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender