Official UK procurement notice
Larkfield H.A. - Annual Gas Central Heating Servicing & Reactive Maintenance Contract
Authority: Larkfield Housing Association (Housing)
What is being bought
Published requirement descriptionThe works comprise the annual safety check of gas-powered domestic central heating systems and checking of carbon monoxide and smoke alarms. The works will involve a comprehensive appliance service and all responsive maintenance for the Client's gas appliances, associated flues, ventilation, gas pipe work, distribution systems, controls and associated equipment.
- Recurrence: The Contract will be awarded for a period of two years with the option to extend thereafter on a yearly basis up to a maximum of two additional years. The earliest potential timescale for publication of a new notice is therefore 2026.
CPV: Gas appliance maintenance services · Repair and maintenance services
The lotProcurement structure
single lot · no lot value publishedLot #1This contract will include an annual gas safety check of gas-powered domestic central…AwardedRenewal
This contract will include an annual gas safety check of gas-powered domestic central heating systems and checking of carbon monoxide and smoke alarms. The works will involve a comprehensive appliance service and all responsive maintenance for the Client's gas appliances, associated flues, ventilation, gas pipe work, distribution systems, controls, and associated equipment located on the Client's domestic premises as described within these documents. The contract also includes for the re-let gas safety checks, annual safety checks of tenant owned gas appliances.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 600
- Price: 400
- Suitability
The relevant requirement is set out in the SPD, Part IV Selection Criteria [4A1a] Enrolment in a relevant professional register. The following statement clarifies the requirement:
If required by the member state, bidders are required to be enrolled in the relevant professional or trade registers within the country in which they are established.
The relevant trade register in the UK is the Companies House Register -
www.gov.uk/government/organisat… ↗ or equivalent in other countries.
- Staff
- Names and qualifications of delivery staff must be submitted
- Price carries 400 of 1000 points: a 10% discount moves about 40 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · The Contract will be awarded for a period of two years with the option to extend thereafter on a yearly basis up to a maximum of two additional years. The earliest potential timescale for publication of a new notice is therefore 2026.
- First published
- 24 Nov 2023, 12:32 GMT
- Last source update
- 7 Aug 2024, 10:20 BST
- Award evaluation window
- 8 Jan 2024 – …
- Authority reference
ESP: 4756- FTS notice number
2024/S 000-024786- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-041ca5Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: (SC Ref:774578)
How it was run
Official notice- Submission deadline
- 10 Jan 2024, 12:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Participation fee
- document
- Bid validity
- 180 days from the deadline
- Bids opened
- 8 Jan 2024, 12:00 GMT
Timeline
8 Jan 2024 → 7 Aug 2024 · 3 dates- Bids opened8 Jan 2024, 12:00 GMT
- Submission deadline10 Jan 2024, 12:00 GMT
- Notice published7 Aug 2024, 10:20 BST
Notice history
2 events · 3 releases on Find a Tender · since 27 Nov 2023- Deadline moved to 10 Jan 2024, 12:00 GMT27 Nov 2023, 15:47 GMT+2 days · was 8 Jan 2024, 12:00 GMT
- Status changed to complete7 Aug 2024, 10:20 BST
Published amendments (1 · 1 deadline change)
| When | What | Before | After | Shift |
|---|---|---|---|---|
| — | DeadlineTime limit · IV.2.2 | 8 Jan 2024 | 10 Jan 2024 | +2 d |
| — | Bid openingConditions for opening of tenders · IV.2.7 | 8 Jan 2024 | 10 Jan 2024 | +2 d |
Bidder request accepted
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| James Frew LtdSME | — | — | Awarded |
Contracts
Contract 024786-2024-ESP 4756-1 · James Frew LtdSME
- Signed
- 28 Mar 2024
- Value
- —
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| This contract will include an annual gas safety check of gas-powered domestic central… | 5bids · 5 electronic · 5 from abroad | 5 | — | £169 – £301,734 |
| Whole notice | — | — | — | £169,393 – £301,734 |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- Greenock Sheriff CourtReview body
Process and specification contact points (1)
- Ewing Somerville Partnership (Scotland) Ltd.Process contact point
Bidders & participating suppliers
1 commercial party on the notice- James Frew LtdAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria