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Find a TenderAwarded without competitionContract details notice
Published 17 Apr 2025, 13:45 BST

Official UK procurement notice

Knowledge Management System - Oracle

Official notice

Authority: THE OPEN UNIVERSITY (Education)

Direct award
Sectors: Software Packages & ERP (48) Delivery: UK
Awarded value£445,000published award · exc. VAT
Awarded 2 May 2025no call for competition
Awarded to Oracle Corporation UK Limited

What is being bought

Published requirement description

Renewal of software licenses for the Oracle RightNow Knowledge Management System which is an existing and embedded software package.

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded
Delivery: UK
48000000 Software package and information systems

Procedure terms & legal framework

From the official record
Procedure method
Direct award
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
17 Apr 2025, 13:45 BST
Last source update
16 May 2025, 15:41 BST
Authority reference
OUPA10541
FTS notice number
2025/S 000-022340
Latest notice
Contract details notice (UK7)
Delivery area
UK
Official registry OCID
ocds-h6vhtk-0504de Find a Tender
Why no open competition
Single Suppliers Intellectual Property Exclusive Rights; Additional Repeat Extension Partial Replacement
Published justification

1 The following conditions are met in relation to the public contract-

(a) due to a particular supplier having intellectual property rights or other exclusive rights, only that supplier can supply the goods, services or works required, and

(b) there are no reasonable alternatives to those goods, services or works.

Oracle KMS is an embedded system which the university is not currently in a position to move away from.

RM6285 Back Office Software 2 CCS Framework was considered, but the value of the contract does not meet the £5m value threshold for Lot 1 and Oracle are not available under Lot 2.

An over-threshold direct award was identified as the most appropriate route to market to comply with PA23.

How it was run

Official notice
Submission deadline
—

Timeline

14 May 2025 → 16 May 2025 · 2 dates
  1. Standstill ends
    14 May 2025, 23:59 BST
  2. Notice published
    16 May 2025, 15:41 BST

Notice history

4 events · 3 releases on Find a Tender · since 17 Apr 2025
  1. Transparency notice published
    17 Apr 2025, 13:45 BST
    UK5
  2. Contract award notice published
    2 May 2025, 16:54 BST
    UK6
  3. Contract details notice published
    16 May 2025, 15:41 BST
    UK7
  4. Contract signature expected
    16 May 2025, 23:59 BST
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £445,0001 award exc. VAT
Contracts signed 1latest 15 May 2025
Awarded toValueDateStatus
Oracle Corporation UK Limited21 May 2025 – 20 May 2027 · up to 20 May 2029Extensions: Option to extend for up to an additional two (2) years to 20 May 2029. Estimated extension value of c. £250,000 ex VAT / £300,000 inc VAT.£445,0002 May 2025Awarded

Contracts

  • Knowledge Management System - Oracle · Oracle Corporation UK Limited

    Signed
    15 May 2025
    Value
    £445,000
    Period
    21 May 2025 – 20 May 2027 · up to 20 May 2029 with extensions
    Status
    active
    Extensions
    Option to extend for up to an additional two (2) years to 20 May 2029. Estimated extension value of c. £250,000 ex VAT / £300,000 inc VAT.

    No agreed KPIs: N/A - Existing software installation.

Contracting authority & participating public bodies

THE OPEN UNIVERSITY

Contracting authorityPublic authority - sub-central government GB-CHC: RC000391 · GB-PPON: PYNW-6296-ZJQQ Walton Hall, Milton Keynes, South East, MK7 6AAContact email

Bidders & participating suppliers

1 commercial party on the notice
  • ORACLE CORPORATION UK LIMITEDAwarded supplierGB-COH: 01782505GB-PPON: PMDX-4517-DZXP Thames Valley Park, Reading, South East, RG6 1RAContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender