Find a TenderAwarded

Published 19 Feb 2021, 15:48 GMT

Official UK procurement notice

Kingdom Housing Association - Gas Servicing and Reactive Maintenance 2021-2024

Official notice

Authority: Kingdom Housing Association Limited (Housing)

2 lotsServicesRestricted procedureSME suitableMax 1 lot per supplier

Sectors: Repair & Maintenance (50) Delivery: Scotland (UKM72)

Awarded value£2,765,0602 contracts · exc. VAT

Submissions closed 5 Mar 2021awarded 30 Jun 2021

Awarded to Gas Call Services Ltd, Saltire Facilities Management Ltd2 awards

What is being bought2 lots · detail below

Published requirement description

Servicing and reactive maintenance of gas and electric heating systems including renewables

CPV: Gas appliance maintenance services

Lots and requirements (2)Procurement structure

2 lots · no lot values published · win at most 1 of them · same evaluation weights on every lot

Shared scope across all lots

Applies to lots 1, 2.

Kingdom Housing Association (KHA) are looking to appoint two seperate contractors to provide reactive maintenance & annual safety checks of gas-powered domestic central heating systems, commercial heating systems (CHP systems) as well as servicing & maintenance to Air Source Heat Pumps (ASHP). The number of properties to be visited each year is currently around 4,900 however this will increase as a result of Kingdom Housing Associations extensive development programme that aims to build circa 400 propertiesper year.

Lot #1Kingdom Housing Association - West Area, Gas Servicing and Reactive Maintenance 2021-2024AwardedRenewal

Delivery: Scotland

Extensions: Contract to include the installation of roughly 150 new gas central heating boilers per year. Approx. 450 in total. · Option of 1 additional year (12 months)Second stage: up to 6 candidates invited to tenderVariant bids: not allowed

50531200 Gas appliance maintenance services

Lot #2Kingdom Housing Association - East Area, Gas Servicing and Reactive Maintenance 2021-2024AwardedRenewal

Delivery: Scotland

Extensions: Approx 150 new boiler systems to be installed per year. Approx. 450 in total. · Option of 1 year extension (12 months)Second stage: up to 6 candidates invited to tenderVariant bids: not allowed

50531200 Gas appliance maintenance services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored · same split on all 2 lots

Quality: 40%Price: 60%

Published sub-criteria (2)

Quality (QMS): 40%
price: 60%

Published award criteria (2)

Quality (QMS): 40
Price: 60

Conditions of participation2

Suitability
As per SPD Guidance Document
Technical & professional ability
Gas Safe Registered

What this means for your bid

Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Restricted procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Unspecified in notice
Recurring procurement: No (one-off requirement)
First published: 19 Feb 2021, 15:48 GMT
Last source update: 3 Aug 2021, 10:55 BST
FTS notice number: 2021/S 000-018553
Classification (CPV): Gas appliance maintenance services
Delivery area: Scotland (UKM72)
Official registry OCID: ocds-h6vhtk-029192 Find a Tender

Contract terms

Performance terms: As per Contract Documents

Publisher note: (SC Ref:662653)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Submission deadline: 5 Mar 2021, 12:00 GMT
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 150 days from the deadline

Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

5 Mar 2021 → 3 Aug 2021 · 3 dates

Submission deadline
5 Mar 2021, 12:00 GMT
Invitations to tender expected
12 Apr 2021, 00:00 BST
Notice published
3 Aug 2021, 10:55 BST

Notice history

4 events · 3 releases on Find a Tender · since 27 Jul 2021

Status changed to active
27 Jul 2021, 18:14 BST
Procurement method changed
27 Jul 2021, 18:14 BST
Deadline moved to 5 Mar 2021, 12:00 GMT
27 Jul 2021, 18:14 BST
-7 days · was 12 Mar 2021, 17:00 GMT
Status changed to complete
3 Aug 2021, 10:55 BST

Published amendments (1 · 1 deadline change)

When	What	Before	After	Shift
—	DeadlineTime limit · IV.2.2	5 Mar 2021	12 Mar 2021	+7 d

To match SPD Document

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 2

Awarded value £2,765,0602 contracts exc. VAT

Bids received 62 from SMEs

Contracts signed 2latest 30 Jun 2021

Awarded to	Value	Date	Status
Lot 1 · Kingdom Housing Association - West Area, Gas Servicing and Reactive Maintenance 2021-20241 award
Gas Call Services Ltd	£1,406,429 †	—	Awarded
Lot 2 · Kingdom Housing Association - East Area, Gas Servicing and Reactive Maintenance 2021-20241 award
Saltire Facilities Management Ltd	£1,358,631 †	—	Awarded

Contracts

Kingdom Housing Association - West Area, Gas Servicing and Reactive Maintenance 2021-2024 · Gas Call Services Ltd
Signed
30 Jun 2021
Value
£1,406,429
Status
active
Kingdom Housing Association - East Area, Gas Servicing and Reactive Maintenance 2021-2024 · Saltire Facilities Management Ltd
Signed
30 Jun 2021
Value
£1,358,631
Status
active

Bid statistics published by the authority

Lot	Bids	SME	VCSE	Valid bid range
1 · Kingdom Housing Association - West Area, Gas Servicing and Reactive Maintenance 2021-2024	3bids · 3 electronic	1	—	—
2 · Kingdom Housing Association - East Area, Gas Servicing and Reactive Maintenance 2021-2024	3bids · 3 electronic	1	—	—

Contracting authority & participating public bodies

Kingdom Housing Association

Contracting authorityHousingRegistered Social LandlordHousing and community amenities 11 Boston View, Glenrothes, Scotland, KY6 2REContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Kirkcaldy Sheriff CourtReview body Kirkcaldy

Bidders & participating suppliers

2 commercial parties on the notice

Gas Call Services LtdAwarded supplier 2 Queenslie Court, Summerlee Street, Glasgow, Scotland, G33 4DBContact phone
Saltire Facilities Management LtdAwarded supplier Carnbroe House, 1 Finch Way, Strathclyde Business Park,, Bellshill, Scotland, ML4 3PEContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria