Find a TenderAwarded
Published 5 Dec 2024, 09:40 GMT

Official UK procurement notice

Key Holding, Alarm Response and Venue Security Services

Official notice

Authority: Wirral Borough Council (Local council)

ServicesOpen procedureSME suitable
Published estimate£900,000exc. VAT
Submissions closed 13 Jan 2025awarded 15 Apr 2025
Awarded to Chase Service Group

What is being bought

Published requirement description

Provision for 24 hours / 365 days a year service for key holding and response to alarm activations & incidents and to provide door supervisors and security officers.

CPV: Alarm-monitoring services · Guard services · Patrol services · Security services

The lotProcurement structure

single lot · value published
Lot #1Wirral Council is looking for a single supplier for the provision of the followingAwardedRenewalPublished value£900,000

Wirral Council is looking for a single supplier for the provision of the following

Key-holding and Alarm Response - to provide 24 hours/365 days a year services for key

holding and response to alarm activation and incidents of Wirral Council building, the service

provider will provide a responsive service to respond to alarm activations. This will require

holding & collection of keys, holding of alarm and access details for all the sites and provide a

24 hour / 365-day response to activations of alarms in these buildings.

Venue Security - Attendance will be required at Wirral Council premises for the days and

periods notified by the Client, Wirral Council. The Service provider will be required to provide

services as and when required, 24 hours a day, 7 days a week, including all days deemed to

be bank holidays in the United Kingdom.

The provision of this service shall be called off on an “as and when required” basis. For some

premises / occasions the provision of consistent and regular personnel will be preferred to

ensure familiarity with both physical layout and with Wirral Council contacts and procedures.

These services will consist of a mixture of provisions as detailed below: -

Static security for events/incidents

Static security for public and closed meetings

Licensed door supervisors for public and closed meetings

Mobile security patrols - Mobile Patrols are not expected to form a major component of this

contract however Wirral Council may request provision of mobile patrols of specific areas in

relation to an identified threat or concern.

The service provider must be able to meet all the requirements and standards of British

Standard BS7499 for manned security services and the current ACPO policies on keyholding, and also be a member of the SIA approved contract scheme and ACS accreditation.

Delivery: North West · Wirral
Extensions: This services contract will run for a period of 24 months with options to extend for two (2) periods of 12 months each (maximum 24 months). Estimated contract start date: 1st March 2025Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 45%Price: 45%Social value: 10%
Published award criteria (3)
  • Quality: 45
  • Social Value: 10
  • Price: 45
Conditions of participation1
  • Technical & professional ability

    The service provider must be able to meet all the requirements and standards of British Standard BS7499 for manned security services and the current ACPO policies on key-holding, and also be a member of the SIA approved contract scheme and ACS accreditation.

Staff
Names and qualifications of delivery staff must be submitted
What this means for your bid
  • Price carries 45 of 100 points: a 10% discount moves about 4.5 points. Quality carries 45 of 100: the paper moves it further than the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
No (one-off requirement)
First published
5 Dec 2024, 09:40 GMT
Last source update
15 Apr 2025, 14:01 BST
Award evaluation window
14 Jan 2025 – …
Authority reference
DN750820
FTS notice number
2025/S 000-015256
Classification (CPV)
Alarm-monitoring servicesGuard servicesPatrol servicesSecurity services
Delivery area
North West (UKD74)
Official registry OCID
ocds-h6vhtk-04c26a Find a Tender
Review and risk notes
Review procedure

The Contracting Authority will incorporate a minimum 10 calendar day (when using electronic means) standstill period at the point information on the award of the contract is communicated to tenderers. This period allows unsuccessful tenderers to challenge the decision to award a contract before a contract is executed/signed (as appropriate). The Public Contracts Regulations 2015 (‘Regulations’) provide for aggrieved parties who have been harmed or at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any such action must be brought promptly and within the time limits as defined in the above regulations. Where a contract has not been entered into the court may order the setting aside of the award decision or order the contracting authority to amend any document and may award damages. If the contract has been entered into the court has the options to award damages and/or to shorten or order the contract ineffective.

How it was run

Official notice
Run through: ProContract (Due North) · Who buys & how to bid on ProContract
Supplier login requiredLanguage: EN
Access & registration note: Free · short registration with manual review; public opportunity list
Submission deadline
13 Jan 2025, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
14 Jan 2025, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

Timeline

13 Jan 2025 → 15 Apr 2025 · 3 dates
  1. Submission deadline
    13 Jan 2025, 12:00 GMT
  2. Bids opened
    14 Jan 2025, 12:00 GMT
  3. Notice published
    15 Apr 2025, 14:01 BST

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to complete
    15 Apr 2025, 14:01 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £900,0001 contract exc. VAT
Bids received 1818 from SMEs
Contracts signed 1latest 15 Apr 2025
Awarded toValueDateStatus
Chase Service GroupSME£900,000 †—Awarded

Contracts

  • Key Holding, Alarm Response and Venue Security Services · Chase Service GroupSME

    Signed
    15 Apr 2025
    Value
    £900,000
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
18bids · 18 electronic · 18 from abroad18——

Contracting authority & participating public bodies

Wirral Borough Council

Contracting authorityLocal CouncilRegional or local authorityGeneral public services Mallory Building, 2 Alice Kerr Square, Birkenhead, North West, CH41 2ABContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • The Royal Court of JusticeReview body LondonContact phone
  • Wirral CouncilReview contact point Wirral

Bidders & participating suppliers

1 commercial party on the notice
  • Chase Service GroupAwarded supplier 250a High Road, Ilford - Essex, East of England, IG1 1YSContact email, phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria