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Published 14 May 2025, 10:50 BST

Official UK procurement notice

Kaleidoscope MFD Tender · UK public procurement notice

Official notice

Authority: KALEIDOSCOPE MULTI ACADEMY TRUST (Public body)

GoodsBelow threshold - open competitionBelow thresholdReserved: K02000001
Published estimate£110,000≈ £37k / year · £132,000 inc. VAT
Submissions closed 20 Jun 2025
Contract term 3 yrsends 1 Oct 2028 · starts 1 Oct 2025

What is being bought

Published requirement description

Kaleidoscope Multi Academy trust consists of 7 primary schools with a circa of 1952 pupils based in North Somerset.

Kaleidoscope's central office is based at St Martins CofE Primary school.

At Kaleidoscope, we see ourselves as developing the whole child. This includes developing a love of learning, enabling our children to become inquiring and resilient learners, supporting their wellbeing and helping them to understand and see their role in the local, national and global context. We also want our children to enjoy reading and read for pleasure. This is at the heart of everything and provides access to wider learning opportunities.

This procurement tender is to appoint a single MFD partner for the trust to include an operating lease of equipment and contract servicing. Any future schools or provisions that may join the trust will also be added to the MFD contract and will co-terminate to the same end date of the initial contract.

The value of the contract estimates to be between £95,000 and £115,000, for the period of 1st October 2025 to 30th September 2028, with further information available within the Tender Specification.

CPV: Photocopiers · Photocopying equipment

The lotProcurement structure

single lot · value published
Lot #1 3 yrsPublished value£110,000
Contract period: 1 Oct 2025 – 1 Oct 2028 (3 yrs)Value: £110,000 exc. VAT · £132,000 inc. VAT

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored

Lot awarding rule: Quality Weighting 20 Contract Management and Customer Service Weighting 15 Cost Weighting 65

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Closed
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
14 May 2025, 10:50 BST
Last source update
14 May 2025, 10:50 BST
FTS notice number
2025/S 000-021136
Latest notice
Tender notice (UK4)
Classification (CPV)
PhotocopiersPhotocopying equipment
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-0512c4 Find a Tender
Contract terms
Reserved participation area
K02000001

How it was run

Official notice
Run through: portal not identified
Electronic submission allowed
Submission deadline
20 Jun 2025, 12:00 BST
Clarification deadline
30 May 2025, 12:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

Timeline

14 May 2025 → 1 Oct 2025 · 4 dates
  1. Tender notice published
    14 May 2025, 10:50 BST
  2. Clarification questions by
    30 May 2025, 12:00 BST
  3. Submission deadline
    20 Jun 2025, 12:00 BST
  4. Contract starts386 days ago
    1 Oct 2025, 00:00 BST

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    14 May 2025, 10:50 BST
    UK4

Contracting authority & participating public bodies

KALEIDOSCOPE MULTI ACADEMY TRUST

Contracting authorityPublic authority - sub-central government GB-COH: 10885386 · GB-PPON: PPJV-9788-BRCP St Martin's C Of E Primary School Spring Hill, Weston-Super-Mare, South West, BS22 9BQContact email

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender