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Published 18 Nov 2022, 12:19 GMT

Official UK procurement notice

Joint - R&M and Voids Framework

Official notice

Authority: Reidvale Housing Association (Housing)·Consortium: 2 public authorities

Framework agreement10 lotsServicesOpen procedureSME suitableMax 3 lots per supplier
Sectors: Repair & Maintenance (50) Delivery: Scotland (UKM82)
Framework ceiling (notional)£6,080,000total for 10 lots · framework ceiling, not attributable revenue
Submissions closed 24 Jan 2023awarded 5 Jun 2023
Lots 10max 3 won per supplier

What is being bought10 lots · detail below

Published requirement description

Joint - R&M and Voids Lotted Framework Contract 2022 – 2026 with Milnbank and Reidvale Housings Associations

The successful contractors will enter into separate contracts, one with each Client. The contracts are not interdependent.

Location: Milnbank and Reidvale Housings Associations existing and any new stock.

  • Recurrence: As set out in the ITT

CPV: Repair and maintenance services

How this framework works

From the published notice
Bids received
7 bids on the busiest of 9 lots · 26 suppliers appointed

Lots and requirements (10)Procurement structure

10 lots · no lot values published · win at most 3 of them · same evaluation weights on every lot
Lot #1Multi Trade WorksAwardedRenewal

Multi Trade Works - including any combination of trades but must include Joiner, Electrician, Plumbing, Painter, Builder, Roofer & Plasterer works (including out of hours cover) and Voids. Can also include Kitchen & Bathroom renewal works. Additional information: See ITT

Delivery: Scotland
Extensions: The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Associations individual discretion.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #2JoineryAwardedRenewal

Joinery - Can also include Kitchen renewal works. Additional information: See ITT

Delivery: Scotland
Extensions: The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Associations individual discretion.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #3PlumbingAwardedRenewal

Plumbing - not gas service or heating but can also include Bathroom renewal works. Additional information: See ITT

Delivery: Scotland
Extensions: The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Associations individual discretion.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #4ElectricalAwardedRenewal

Electrical - including Door Entry, TV Aerials and Electrical Heating works. Additional information: See ITT

Delivery: Scotland
Extensions: The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Associations individual discretion.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #5PainterworkAwardedRenewal

Painterworks - internal and external as required. Additional information: See ITT

Delivery: Scotland
Extensions: The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Associations individual discretion.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #6PlasterworkAwardedRenewal

Plasterworks - all aspects of taping, filling and plastering. Additional information: See ITT

Delivery: Scotland
Extensions: The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Associations individual discretion.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #7Roofing WorksAwardedRenewal

Roofing Works - all aspects flat, tiles and slates inc leadwork. Additional information: See ITT

Delivery: Scotland
Extensions: The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Associations individual discretion.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #8BuilderworkAwardedRenewal

Builderwork - all aspects inc groundworks. Additional information: See ITT

Delivery: Scotland
Extensions: The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Associations individual discretion.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #9Drainage WorksAwardedRenewal

Drainage Works - including Jetting, Clearing & Camera works. Additional information: See ITT

Delivery: Scotland
Extensions: The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Associations individual discretion.Variant bids: not allowed
50000000 Repair and maintenance services
Lot #10Fencing WorksCancelledRenewal

Fencing - to inc any type of metal and timber fencing and associated works. Additional information: See ITT

Delivery: Scotland
Extensions: The Framework will be for a period of 4 years; it will initially run for 24 months and then will have the option to extend for a further 2 single 12-month periods at The Associations individual discretion.Variant bids: not allowed
50000000 Repair and maintenance services

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 10 lots
Quality: 60%Price: 40%
Published sub-criteria (2)
  • Quality: 60%
  • Cost of Service: 40%
Published award criteria (2)
  • Quality: 60%
  • Cost of Service: 40%
Lot distribution rule: See ITT section - 'Restriction on Number of Contractors for the Lots' for full details. Limit is 3 but The Association do however reserve the right to accept bids for more than 3 Lots depending on the level of interest and SPD scoring.
Conditions of participation1
  • Suitability

    As detailed in the ITT

What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
  • “Joint - R&M and Voids Framework” is a framework: the contest is a place on its panel, not a single contract.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · As set out in the ITT
First published
18 Nov 2022, 12:19 GMT
Last source update
17 Nov 2023, 12:35 GMT
Award evaluation window
19 Dec 2022 – …
FTS notice number
2023/S 000-034092
Classification (CPV)
Repair and maintenance services
Delivery area
Scotland (UKM82)
Official registry OCID
ocds-h6vhtk-038670 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed · electronic ordering · electronic payment
Performance terms

KPIs as outlined in the Contract Documents

Publisher note: Lot 10 was not awarded due to lack of interest. (SC Ref:750767)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Appointment period ends
24 Jan 2023, 12:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
19 Dec 2022, 12:00 GMT
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

19 Dec 2022 → 17 Nov 2023 · 3 dates
  1. Bids opened
    19 Dec 2022, 12:00 GMT
  2. Admission / appointment period endsperiod end, not a bid countdown
    24 Jan 2023, 12:00 GMT
  3. Notice published
    17 Nov 2023, 12:35 GMT

Notice history

3 events · 4 releases on Find a Tender · since 5 Dec 2022
  1. Deadline moved to 10 Jan 2023, 12:00 GMT
    5 Dec 2022, 12:23 GMT
    +22 days · was 19 Dec 2022, 12:00 GMT
  2. Deadline moved to 24 Jan 2023, 12:00 GMT
    9 Jan 2023, 12:29 GMT
    +14 days · was 10 Jan 2023, 12:00 GMT
  3. Status changed to complete
    17 Nov 2023, 12:35 GMT
Published amendments (2 · 2 deadline changes)
WhenWhatBeforeAfterShift
—DeadlineTime limit · IV.2.219 Dec 202210 Jan 2023+22 d
—Bid openingConditions for opening of tenders · IV.2.719 Dec 202210 Jan 2023+22 d
—DeadlineTime limit · IV.2.210 Jan 202324 Jan 2023+14 d
—Bid openingConditions for opening of tenders · IV.2.710 Jan 202324 Jan 2023+14 d

Allow for Xmas Holidays

Extension of time based on the Xmas holidays

Routine re-releases (4)
  • 2022-11: 1 release · 18 Nov 2022

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 26admitted to the panel · see the list ↓
Bids received 77 from SMEs · busiest of 9 lots
Contracts signed 9latest 5 Jun 2023

9 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

All 3 of these contracts carry the same published figure, £190,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.

  • Multi Trade Works

    Signed
    5 Jun 2023
    Value
    £350,000
    Status
    active

  • Joinery

    Signed
    5 Jun 2023
    Value
    ceiling above
    Status
    active

  • Plumbing

    Signed
    5 Jun 2023
    Value
    ceiling above
    Status
    active

  • Electrical

    Signed
    5 Jun 2023
    Value
    ceiling above
    Status
    active

  • Painterwork

    Signed
    5 Jun 2023
    Value
    £110,000
    Status
    active

  • Plasterwork

    Signed
    5 Jun 2023
    Value
    £50,000
    Status
    active

  • Roofing Works

    Signed
    5 Jun 2023
    Value
    £175,000
    Status
    active

  • Builderwork

    Signed
    5 Jun 2023
    Value
    £160,000
    Status
    active

  • Drainage Works

    Signed
    5 Jun 2023
    Value
    £85,000
    Status
    active

Bid statistics published by the authority

LotBidsSMEVCSEValid bid range
1 · Multi Trade Works3bids · 3 electronic3——
2 · Joinery7bids · 7 electronic7——
3 · Plumbing4bids · 4 electronic4——
4 · Electrical6bids · 6 electronic6——
5 · Painterwork5bids · 5 electronic5——
6 · Plasterwork3bids · 3 electronic3——
7 · Roofing Works4bids · 4 electronic4——
8 · Builderwork3bids · 3 electronic3——
9 · Drainage Works2bids · 2 electronic2——

Contracting authority & participating public bodies

2 public bodies on the notice

Reidvale Housing Association

Contracting authorityHousingHousing AssociationHousing and community amenities 13 Whitevale Street, Glasgow, Scotland, G31 1QWContact email, phone Published organisation website ↗

Consortium members and other public bodies

Dispute resolution & review bodies

  • Glasgow Sheriff CourtReview body Glasgow

Framework contractors & participating bidders

26 commercial parties on the notice
Show 16 more suppliers

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria