Official UK procurement notice
Joint DBS System · UK public procurement notice
Authority: The Police and Crime Commissioner for Surrey (Police & fire)
What is being bought
Published requirement descriptionThis Invitation to Tender (“ITT”) has been issued by The Police and Crime Commissioner for Surrey and Sussex who are seeking to award a Contract for the provision of a joint DBS system.
- How the procedure runs: This is a 2 stage procedure. The first stage is a written tender response with pricing, the three highest scoring bidders will be invited to the second stage which will be a negotiated stage with a presentation.
- No preliminary market engagement: Details included in the tender documentation.
CPV: Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£2,800,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (3)
- Quality
- Social Value
- Price
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 28 Aug 2026, 14:20 BST
- Last source update
- 28 Aug 2026, 14:20 BST
- Award evaluation window
- Submission end – 1 Dec 2026
- Authority reference
JPS1471- FTS notice number
2026/S 000-082220- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Not published
- Official registry OCID
ocds-h6vhtk-06eea3Find a Tender- Contract terms summary
30 days
- How it runs
This is a 2 stage procedure. The first stage is a written tender response with pricing, the three highest scoring bidders will be invited to the second stage which will be a negotiated stage with a presentation.
How it was run
Official notice- Submission deadline
- 2 Oct 2026, 12:00 BST
- Clarification deadline
- 25 Sept 2026, 12:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
28 Aug 2026 → 1 Feb 2027 · 5 dates- Tender notice published55 days ago28 Aug 2026, 14:20 BST
- Clarification questions by27 days ago25 Sept 2026, 12:00 BST
- Submission deadline20 days ago2 Oct 2026, 12:00 BST
- Today22 Oct 2026
- Award decision expected byin 40 days1 Dec 2026, 23:59 GMT
- Contract startsin 101 days1 Feb 2027
Notice history
1 event · 1 release on Find a Tender- Tender notice published28 Aug 2026, 14:20 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender