Official UK procurement notice
IWM/2627/Ops/3508: DBS Checking Services for Imperial War Museums
Authority: Imperial War Museum (Central government)
What is being bought
Published requirement descriptionIWM is tendering for the provision of a Disclosure and Barring Service (DBS) screening solution, including candidate registration, data capture, identity verification, right to work checks, communication with candidates, secure hosting, retention and deletion of information, and reporting to IWM.
The service provider will be required to provide a secure online system that enables IWM to initiate, manage and monitor DBS screening checks for candidates. The solution must support both basic and enhanced screening levels, allow IWM to register candidates, and provide candidates with a clear and accessible process for submitting required information and documentation.
The solution must also support identity document upload, candidate-led submission of identification documents, right to work checks completed by an appropriate third-party partner, and international checks where a candidate has lived, worked or studied outside the UK. Where applicable, the solution must support checks using share codes for international passports outside the UK and Ireland.
IWM is advertising a three-year contract, with the option to extend by a further one-year period. Please note that the advertised value of the contract anticipates that IWM will choose to use the extension.
Access Code: 3D3J9AG76Q
For more information about this opportunity, please visit the eSourcing portal at:
www.delta-esourcing.com/tenders/UK-UK-London… ↗
To respond to this opportunity, please click here:
CPV: Assessment centre services for recruitment · Personnel services except placement and supply services
The lotProcurement structure
single lot · value publishedLot #1CancelledRenewalPublished value£88,750
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (5)
- Contract Management & Account Support: 20%
- Data Protection & Information Security: 20%
- Service Capability & Coverage: 15%
- User Experience & Performance Management: 15%
- Cost & Pricing: 30%
Published award criteria (5)
- Contract Management & Account Support
- Data Protection & Information Security
- Service Capability & Coverage
- User Experience & Performance Management
- Cost & Pricing
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Below threshold - open competition
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Cancelled
- Procurement threshold
- Below threshold
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 3 Sept 2026, 10:20 BST
- Last source update
- 17 Sept 2026, 16:30 BST
- Authority reference
3508- FTS notice number
2026/S 000-083334- Latest notice
- Procurement termination notice (UK12)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06f0faFind a Tender
How it was run
Official notice- Submission deadline
- 5 Oct 2026, 12:00 BST
- Clarification deadline
- 25 Sept 2026, 16:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
Timeline
3 Sept 2026 → 1 Jan 2027 · 5 dates- Tender notice published53 days ago3 Sept 2026, 10:20 BST
- Latest notice published39 days ago17 Sept 2026, 16:30 BST
- Clarification questions by31 days ago25 Sept 2026, 16:00 BST
- Submission deadline21 days ago5 Oct 2026, 12:00 BST
- Today26 Oct 2026
- Contract startsin 67 days1 Jan 2027
Notice history
3 events · 2 releases on Find a Tender · since 3 Sept 2026- Tender notice published3 Sept 2026, 10:20 BSTUK4
- Procurement termination notice published17 Sept 2026, 16:30 BSTUK12
- Status changed to cancelled17 Sept 2026, 16:30 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| supplier not published | — | 17 Sept 2026 | CancelledTender documents to be revised and readvertised to allow for fair and transparent competition. |
Contracting authority & participating public bodies
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Procurement termination notice Procurement termination notice on Find a Tender
- Tender notice Tender notice on Find a Tender