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Published 17 Nov 2025, 16:05 GMT

Official UK procurement notice

IWM/2526/FM/3486 - Replacement of Public Address and Voice Alarm (PAVA) System at IWM Duxford

Official notice

Authority: Imperial War Museum (Central government)

WorksBelow threshold - open competitionBelow thresholdSME suitable
Sectors: Construction & Civil Engineering (45)Software Packages & ERP (48) Delivery: Delivery location not published
Published estimate£170,000£204,000 inc. VAT55.9% below published estimate
Submissions closed 11 Dec 2025awarded 20 Jan 2026
Awarded to Drax (UK) Limited
Contract term 2 moends 2 Mar 2026 · starts 6 Jan 2026

What is being bought

Published requirement description

Imperial War Museums (IWM) is tendering for a contractor to undertake works to remove and replace the Public Address and Voice Alarm (PAVA) System at IWM Duxford. The appointed Contractor will be responsible for:

  • Conducting an intrusive survey of the existing PAVA system;
  • Designing, supplying, installing, and commissioning a new PAVA system in accordance with the specifications detailed in the tender documents.

Please note that early engagement with the mandatory site visit requirement is crucial as only the pre-scheduled site visit on the 2nd December can be accommodated.

Access Code : 2945QJSN89

To view this notice, please click here:

www.delta-esourcing.com/delta/viewNotice.html ↗

CPV: Installation of telecommunications equipment · Public address systems

The lotProcurement structure

single lot · value published
Lot #1Awarded 2 moSMEPublished value£170,000
Contract period: 6 Jan 2026 – 2 Mar 2026 (2 mo)Value: £170,000 exc. VAT · £204,000 inc. VAT
Eligibility: SME eligible
45314000 Installation of telecommunications equipment48952000 Public address systems

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 50%Price: 40%Environmental: 10%
Published sub-criteria (5)
  • Experience: 20%
  • Methodology: 20%
  • Programme Capability: 10%
  • Cost: 40%
  • Sustainability: 10%
Published award criteria (5)
  • Experience
  • Methodology
  • Programme Capability
  • Sustainability
  • Cost
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Below threshold - open competition
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Works
Notice status
Awarded
Procurement threshold
Below threshold
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
17 Nov 2025, 16:05 GMT
Last source update
21 Jan 2026, 10:06 GMT
Authority reference
FM3486
FTS notice number
2025/S 000-074508
Latest notice
Contract award notice (UK6)
Classification (CPV)
Installation of telecommunications equipmentPublic address systems
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-05e2bb Find a Tender

How it was run

Official notice
Run through: Delta eSourcing · Who buys & how to bid on Delta
Public notice page · account needed to bidElectronic submission allowed
Access & registration note: Free Select account; no DUNS asked at signup
Submission deadline
11 Dec 2025, 17:00 GMT
Clarification deadline
5 Dec 2025, 12:00 GMT
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Detailed submission instructions & authority contactsFrom official release

www.delta-esourcing.com ↗

Timeline

17 Nov 2025 → 21 Jan 2026 · 5 dates
  1. Tender notice published344 days ago
    17 Nov 2025, 16:05 GMT
  2. Clarification questions by327 days ago
    5 Dec 2025, 12:00 GMT
  3. Submission deadline320 days ago
    11 Dec 2025, 17:00 GMT
  4. Contract starts295 days ago
    6 Jan 2026
  5. Latest notice published280 days ago
    21 Jan 2026, 10:06 GMT

Notice history

4 events · 2 releases on Find a Tender · since 17 Nov 2025
  1. Tender notice published
    17 Nov 2025, 16:05 GMT
    UK4
  2. Contract award notice published
    21 Jan 2026, 10:06 GMT
    UK6
  3. Status changed to complete
    21 Jan 2026, 10:06 GMT
  4. Contract signature expected
    26 Jan 2026, 23:59 GMT
    scheduled

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £74,9451 award exc. VAT
Bids received 2
Awarded toValueDateStatus
Drax (UK) Limited27 Jan 2026 – 31 Mar 2026£74,94520 Jan 2026Awarded

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2final-stage tenders00—

Contracting authority & participating public bodies

Imperial War Museums

Contracting authorityPublic authority - central government GB-PPON: PHRL-5691-LLXM IWM London, Lambeth Road, London, London, SE1 6HZContact email, phone

Bidders & participating suppliers

1 commercial party on the notice
  • Drax (UK) LimitedAwarded supplier Exeter House, 1 Amor Way, Letchworth Garden City, East of England, SG6 1UGContact email

Official documents & specifications (2)

Official links; attachments are not copied

Notices published for this procedure

  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender