Official UK procurement notice
IWM/2324/DCM/3275: Data Conversion Services - Digitisation Framework Agreement for Imperial War Museums
Authority: Imperial War Museums
What is being bought5 lots · detail below
Published requirement descriptionThis Contract covers the appointment of Service Provider(s) to join a Framework Agreement undertaking the digitisation work based upon the Lots listed below, as part of the Digital Futures project.
The digitisation work is broken down into the following Lots:
•Lot 1 – Photographic Negative, Prints & Preservation Document Capture
•Lot 2 – Videotape Digitisation
•Lot 3 – Document Copying
•Lot 4 – Sound Digitisation
•Lot 5 – 4K Film Digitisation
CPV: Data conversion services
How this framework works
From the published notice- Bids received
- 4 bids received · 4 suppliers appointed
Lots and requirements (5)Procurement structure
5 lots · all with a published value · win at most 5 of themEvery one of these 2 lots carries the same published figure, £175,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1Photographic Negative, Prints & Preservation Document CaptureCancelledRenewalPublished value£1,750,000
Digitisation - Photographic Negative, Prints & Preservation Document Capture. Additional information: To respond to this opportunity please click here: www.delta-esourcing.com/respond/7KDENC9AQ3 ↗
Lot #2Videotape DigitisationCancelledRenewalceiling above
Videotape Digitisation. Additional information: To respond to this opportunity please click here: www.delta-esourcing.com/respond/7KDENC9AQ3 ↗
Lot #3Document CopyingCancelledRenewalceiling above
Digitisation - Document Copying. Additional information: To respond to this opportunity please click here: www.delta-esourcing.com/respond/7KDENC9AQ3 ↗
Lot #4Sound DigitisationCancelledRenewalPublished value£12,000
Sound Digitisation. Additional information: To respond to this opportunity please click here: www.delta-esourcing.com/respond/7KDENC9AQ3 ↗
Lot #54K Film DigitisationCancelledRenewalPublished value£30,000
4K Film Digitisation. Additional information: To respond to this opportunity please click here: www.delta-esourcing.com/respond/7KDENC9AQ3 ↗
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- Staff
- Names and qualifications of delivery staff must be submitted
- “IWM/2324/DCM/3275: Data Conversion Services - Digitisation Framework…” is a framework: the contest is a place on its panel, not a single contract.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Yes
- First published
- 4 Mar 2024, 16:05 GMT
- Last source update
- 9 Apr 2025, 19:05 BST
- Award evaluation window
- 5 Apr 2024 – …
- Authority reference
DCM3275- FTS notice number
2025/S 000-014118- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-044544Find a Tender
- Electronic trading
- e-invoicing allowed · electronic ordering · electronic payment
Publisher note: To view this notice, please click here: https://www.delta-esourcing.com/delta/viewNotice.html?noticeId=940485739 GO Reference: GO-202549-PRO-30093424
How it was run
Official notice- Appointment period ends
- 4 Apr 2024, 17:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 5 Apr 2024, 09:00 BST
Timeline
4 Apr 2024 → 9 Apr 2025 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown4 Apr 2024, 17:00 BST
- Bids opened5 Apr 2024, 09:00 BST
- Notice published9 Apr 2025, 19:05 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete9 Apr 2025, 19:05 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
Contract 014118-2025-1
- Signed
- 5 Jul 2024
- Value
- £2,800,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 4bids · 4 electronic · 1 from abroad | 0 | — | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
4 commercial parties on the notice- DRAGON POST (WALES) LTDFramework contractor
- J&J NEGUS LTD T/A GENUS GROUPFramework contractor
- MAX COMMUNICATIONS LTDFramework contractor
- MEMNON ARCHIVING SERVICESFramework contractor
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.