Official UK procurement notice
ITT-South Africa Exam Venues Phase 2
Authority: British Council (Local council)
Sectors: Hotel, restaurant and retail trade services (55) Delivery listed: South Africa (ZA)
Published estimate£217,391≈ £54k / year · £250,000 inc. VAT
Submissions closed 15 Dec 2025awarded 14 May 2026
Award (standstill) to Colab Training Solutions (Pty) Ltd +3 more
Contract term 4 yrsends 31 Dec 2029 · up to 1 Jan 2030 with extensions · starts 1 Jan 2026
What is being bought
Published requirement descriptionThe British Council South Africa Exams is the conducts IELTS exams across South Africa. We are catering around 14 000 candidates per annum for which we require Exam Venues across South Africa. We require exam venues in the category of schools, colleges, institute and /universities, in the enlisted cities / locations. If your venue is in these areas, you are requested to submit a response
CPV: Hotel meeting and conference services · Hotel services
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£217,391
Pre-qualification & selection criteria (PQQ)2
- Economic & financial standing
Should have licence to operate
- Technical & professional ability
Should have minimum required capacity
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
How bids were scored
Published sub-criteria (2)
- Quality: 60%
- Commercial: 40%
Published award criteria (2)
- Quality: Supplier Response on quality questions
- Commercial: Pricing Approach Submission
Conditions of participation2
- Economic & financial standing
Should have licence to operate
- Technical & professional ability
Should have minimum required capacity
What this means for your bid
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 18 Nov 2025, 18:59 GMT
- Last source update
- 2 Jun 2026, 10:29 BST
- Award evaluation window
- Submission end – 31 Dec 2025
- Authority reference
ITT for South Africa Exams Venues- FTS notice number
2025/S 000-074991- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area in notice
- Official registry OCID
ocds-h6vhtk-05e3d6Find a Tender
How it was run
Official noticeRun through: TCS TAP eSourcing
Access & registration note: Free
- Submission deadline
- 15 Dec 2025, 19:00 GMT
- Clarification deadline
- 28 Nov 2025, 20:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
18 Nov 2025 → 13 Jun 2026 · 8 dates- Tender notice published342 days ago18 Nov 2025, 18:59 GMT
- Clarification questions by332 days ago28 Nov 2025, 20:00 GMT
- Submission deadline315 days ago15 Dec 2025, 19:00 GMT
- Award decision expected by298 days ago31 Dec 2025, 23:59 GMT
- Contract starts298 days ago1 Jan 2026
- Assessment summaries sent165 days ago14 May 2026
- Latest notice published146 days ago2 Jun 2026, 10:29 BST
- Standstill ends135 days ago13 Jun 2026, 00:59 BST
Notice history
4 events · 2 releases on Find a Tender · since 18 Nov 2025- Tender notice published18 Nov 2025, 18:59 GMTUK4
- Contract award notice published2 Jun 2026, 10:29 BSTUK6
- Status changed to complete2 Jun 2026, 10:29 BST
- Contract signature expected16 Jun 2026, 00:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecastAwards 1
Awarded value £400,0001 award exc. VAT
Bids received 76 from SMEs
| Awarded to | Value | Date | Status |
|---|---|---|---|
| Colab Training Solutions (Pty) Ltd, RUC Hospitality Company, THE FOUNTAINS HOTEL, TUTORS & EXAMSjoint award16 Jun 2026 – 1 Jun 2029 · up to 1 Jun 2030Extensions: Can be extended for up to 12 months following successful readiness audit one month before contract expiry | £400,000 | 14 May 2026standstill to 13 Jun 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 7final-stage tenders | 6 | 1 | — |
Contracting authority & participating public bodies
Bidders & participating suppliers
4 commercial parties on the notice- Colab Training Solutions (Pty) LtdAwarded supplier
- RUC Hospitality Company Awarded supplier
- THE FOUNTAINS HOTELAwarded supplier
- TUTORS & EXAMSAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender