Official UK procurement notice
Invitation to Tender for The supply and Distribution of Freshly Prepared Sandwiches, Wraps, Paninis and Salads
Authority: The Romero Catholic Academy
What is being bought11 lots · detail below
Published requirement descriptionThis framework is designed to meet the Freshly Prepared Sandwiches, Wraps, Paninis and Salad needs of The Romero Catholic Academy and is also open for use by all contracting authorities across the entire public sector across the UK (and any future successors to these organisations) these include (but not limited to) central procurement departments and agencies, Non Departmental Public Bodies, NHS bodies, Local Authorities, Police Authorities, Emergency Services, Educational Establishments, Hospices, Registered Charities, National Parks and Registered Social Landlords. The framework is being let across 11 Lots. There will be a maximum of 3 suppliers awarded a place on each lot. Full details of the classification of eligible end user establishments and geographical areas is available at www.dukefield.com/ojeu ↗
CPV: Prepared bread products · Prepared sandwiches · Sandwiches
How this framework works
From the published notice- Places
- up to 33 suppliers · 3 bids on the busiest of 11 lots (0.1 per place) · 3 appointed
Lots and requirements (11)Procurement structure
11 lots · all with a published value · a supplier may bid for at most 11 and win at most 11 of them · same evaluation weights on every lotEvery one of these 9 lots carries the same published figure, £2,000,000: it is the framework's maximum for the whole notice, not each lot's own budget, and no share per lot is published. The cards below say ceiling above rather than repeat it.
Lot #1North West and CumbriaAwardedPublished value£4,000,000
This framework is designed to meet the Freshly Prepared Sandwiches, Wraps, Paninis and Salad needs across the entire public sector across the UK. The framework covers a comprehensive range and full details of the service provision are contained within the Invitation to Tender documentation.
Lot #2East and West MidlandsAwardedPublished value£4,000,000
This framework is designed to meet the Freshly Prepared Sandwiches, Wraps, Paninis and Salad needs across the entire public sector across the UK. The framework covers a comprehensive range and full details of the service provision are contained within the Invitation to Tender documentation.
Lot #3North WalesAwardedceiling above
This framework is designed to meet the Freshly Prepared Sandwiches, Wraps, Paninis and Salad needs across the entire public sector across the UK. The framework covers a comprehensive range and full details of the service provision are contained within the Invitation to Tender documentation.
Lot #4YorkshireAwardedceiling above
This framework is designed to meet the Freshly Prepared Sandwiches, Wraps, Paninis and Salad needs across the entire public sector across the UK. The framework covers a comprehensive range and full details of the service provision are contained within the Invitation to Tender documentation.
Lot #5North EastAwardedceiling above
This framework is designed to meet the Freshly Prepared Sandwiches, Wraps, Paninis and Salad needs across the entire public sector across the UK. The framework covers a comprehensive range and full details of the service provision are contained within the Invitation to Tender documentation.
Lot #6South WestAwardedceiling above
This framework is designed to meet the Freshly Prepared Sandwiches, Wraps, Paninis and Salad needs across the entire public sector across the UK. The framework covers a comprehensive range and full details of the service provision are contained within the Invitation to Tender documentation.
Lot #7Greater LondonAwardedceiling above
This framework is designed to meet the Freshly Prepared Sandwiches, Wraps, Paninis and Salad needs across the entire public sector across the UK. The framework covers a comprehensive range and full details of the service provision are contained within the Invitation to Tender documentation.
Lot #8South EastAwardedceiling above
This framework is designed to meet the Freshly Prepared Sandwiches, Wraps, Paninis and Salad needs across the entire public sector across the UK. The framework covers a comprehensive range and full details of the service provision are contained within the Invitation to Tender documentation.
Lot #9Suffolk and NorfolkAwardedceiling above
This framework is designed to meet the Freshly Prepared Sandwiches, Wraps, Paninis and Salad needs across the entire public sector across the UK. The framework covers a comprehensive range and full details of the service provision are contained within the Invitation to Tender documentation.
Lot #10Northamptonshire and BuckinghamshireAwardedceiling above
This framework is designed to meet the Freshly Prepared Sandwiches, Wraps, Paninis and Salad needs across the entire public sector across the UK. The framework covers a comprehensive range and full details of the service provision are contained within the Invitation to Tender documentation.
Lot #11Warwickshire and CoventryAwardedceiling above
This framework is designed to meet the Freshly Prepared Sandwiches, Wraps, Paninis and Salad needs across the entire public sector across the UK. The framework covers a comprehensive range and full details of the service provision are contained within the Invitation to Tender documentation.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published award criteria (2)
- Quality: 40.00%
- Price: 60.00%
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
- “Invitation to Tender for The supply and Distribution of Freshly…” is a framework: the contest is a place on its panel, up to 33 suppliers, not a single contract.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Framework agreement
- Who may use this agreement
- Not stated in the notice; call-off rights may be limited to the establishing authority
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 24 Feb 2021, 12:42 GMT
- Last source update
- 20 May 2021, 16:21 BST
- Award evaluation window
- 29 Mar 2021 – …
- Authority reference
CA8385 -- FTS notice number
2021/S 000-011245- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0295ccFind a Tender
- Review procedure
Precise information on deadline(s) for review procedures: The Romero Catholic Academy will incorporate a minimum 10-day standstill period at the point information on the award of contract is communicated to tenderers. Bidders who are unsuccessful shall be informed by the Contracting Authority as soon as possible after the decision is made as to the reasons why the bidder was unsuccessful. If an appeal regarding the award of the contract has not been successfully resolved, the Public Contracts Regulations provide for the aggrieved parties who have been harmed or who are at risk of harm by the breach of the rules to take action in the High Court (England, Wales and Northern Ireland). Any action must be generally brought within 3 months. If a declaration of ineffectiveness is sought, any such action must be brought within 30 days where the Contracting Authority has communicated the award of the contract and a summary of reasons to tenderers, or otherwise within 6 months of the contract being entered into. Where a contract has not been entered into, the Court may order the setting aside of the award decision or order the Contracting Authority to amend any document and may award damages. If the Contract has been entered into the Court may, depending on the circumstances, award damages, make a declaration of ineffectiveness, order the Contracting Authority to pay a fine, and/or order that the duration of the contract the shortened. The purpose of the standstill period referred to above is to allow the parties to apply to the Courts to set aside the award decision before the contract is entered into.
Publisher note: Dukefield Foodservice Ltd (who are a subsidiary of Dukefield Ltd) are acting as agents of The Romero Catholic Academy in the development and on-going contract management of this framework. The Contracting Authority will be using an e-tendering system to conduct the procurement exercise. To access the procurement documentation suppliers must register their company details on the In-Sourcing Cloud system at https://suppliers.multiquote.com, the tender is available from the opportunities menu on the login page of the site.The Contracting Authority shall not be under any obligation to accept the lowest tender or indeed any tender.The Contracting Authority further reserves the right not to award any contract as a result of the procurement process and reserves the right to cancel the entire process or parts of the tender process commenced by the publication of this notice and in no circumstances will be liable for any costs incurred by tenderer's. The value of the framework provided in section ll.1.5 is only an estimate and the Contracting Authority cannot guarantee any business through this framework agreement. The Contracting Authority wishes to establish a Framework Agreement open for use by all Public Sector Bodies.
How it was run
Official notice- Appointment period ends
- 29 Mar 2021, 12:00 BST
- Submission channel
- {"electronicSubmission","written"}
- Accepted languages
- en
- Bids opened
- 29 Mar 2021, 12:00 BST
Timeline
29 Mar 2021 → 20 May 2021 · 3 dates- Admission / appointment period endsperiod end, not a bid countdown29 Mar 2021, 12:00 BST
- Bids opened29 Mar 2021, 12:00 BST
- Notice published20 May 2021, 16:21 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete20 May 2021, 16:21 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast11 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.
Contracts
All 9 of these contracts carry the same published figure, £2,000,000, the framework's maximum for the whole notice, not each contract's own value. They are not eleven separate sums.
Lot 1 - North West and Cumbria
- Signed
- 20 May 2021
- Value
- £4,000,000
- Status
- active
Lot 10 - Northamptonshire and Buckinghamshire
- Signed
- 20 May 2021
- Value
- ceiling above
- Status
- active
Lot 11 - Warwickshire and Coventry
- Signed
- 20 May 2021
- Value
- ceiling above
- Status
- active
Lot 2 - East and West Midlands
- Signed
- 20 May 2021
- Value
- £4,000,000
- Status
- active
Lot 3 - North Wales
- Signed
- 20 May 2021
- Value
- ceiling above
- Status
- active
Lot 4 - Yorkshire
- Signed
- 20 May 2021
- Value
- ceiling above
- Status
- active
Lot 5 - North East
- Signed
- 20 May 2021
- Value
- ceiling above
- Status
- active
Lot 6 - South West
- Signed
- 20 May 2021
- Value
- ceiling above
- Status
- active
Lot 7 - Greater London
- Signed
- 20 May 2021
- Value
- ceiling above
- Status
- active
Lot 8 - South East
- Signed
- 20 May 2021
- Value
- ceiling above
- Status
- active
Lot 9 -Suffolk and Norfolk
- Signed
- 20 May 2021
- Value
- ceiling above
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · North West and Cumbria | 3bids | — | — | — |
| 2 · East and West Midlands | 3bids | — | — | — |
| 3 · North Wales | 3bids | — | — | — |
| 4 · Yorkshire | 3bids | — | — | — |
| 5 · North East | 3bids | — | — | — |
| 6 · South West | 2bids | — | — | — |
| 7 · Greater London | 3bids | — | — | — |
| 8 · South East | 3bids | — | — | — |
| 9 · Suffolk and Norfolk | 3bids | — | — | — |
| 10 · Northamptonshire and Buckinghamshire | 3bids | — | — | — |
| 11 · Warwickshire and Coventry | 3bids | — | — | — |
Contracting authority & participating public bodies
Framework contractors & participating bidders
3 commercial parties on the notice- Lime Tree Foods T/A Sandwich KingFramework contractor
- On a Roll Sandwich CompanyFramework contractor
- Tiffin Sandwiches LtdFramework contractor
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria