Find a TenderAwarded

Published 3 Mar 2023, 11:31 GMT

Official UK procurement notice

Integrated Housing Management System

Official notice

Authority: Dunbritton Housing Association (Housing)

ServicesOpen procedure

Sectors: IT Services & Software (72) Delivery: Scotland (UKM81)

Awarded value£267,500published contract · exc. VAT

Submissions closed 3 Apr 2023awarded 22 May 2023

Awarded to Designer Software Ltd

What is being bought

Published requirement description

Integrated Housing Management System

Recurrence: As stated in the ITT

CPV: IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · no lot value published

Lot #1DHA is looking to procure and implement a proven off the shelf integrated system to…AwardedRenewal

DHA is looking to procure and implement a proven off the shelf integrated system to assist with the management of its housing, asset management and factoring services.

The system is to include standard functionality in respect of housing including the rent accounting, arrears management, tenancy

management, void management and waiting list and as well as a tenant portal facility.

The system is also to include factoring functionality including the ability to calculate charges, produce invoices and manage accounts.

Fully developed suite of ARC reports is also expected to be part of the solution.

DHA is a medium sized social housing provider with no internal IT resource therefore the proposed solution is to be cloud based. Additional information: See attached ITT

Delivery: Scotland

Extensions: The contract will be for a maximum period of 10 years; it will initially run for 5 years and then will have the option to extend for a further 5 single 12-month periods at DHA sole discretion.Variant bids: not allowed

72000000 IT services: consulting, software development, Internet and support

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 70%Price: 30%

Published sub-criteria (2)

Quality: 70%
Cost of Service: 30%

Published award criteria (2)

Quality: 70%
Cost of Service: 30%

Conditions of participation1

Suitability
As stated in the ITT

Staff: Names and qualifications of delivery staff must be submitted

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · As stated in the ITT
First published: 3 Mar 2023, 11:31 GMT
Last source update: 8 Dec 2023, 14:38 GMT
Award evaluation window: 3 Apr 2023 – …
FTS notice number: 2023/S 000-036238
Classification (CPV): IT services: consulting, software development, Internet and support
Delivery area: Scotland (UKM81)
Official registry OCID: ocds-h6vhtk-03ade0 Find a Tender

Contract terms

Electronic trading: e-invoicing allowed · electronic ordering · electronic payment
Performance terms: As stated in the ITT

Publisher note: (SC Ref:752804)

How it was run

Official notice

Run through: Public Contracts Scotland · Who buys & how to bid on PCS

Supplier login requiredLanguage: EN

Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding

Submission deadline: 3 Apr 2023, 12:00 BST
Submission channel: {"electronicSubmission"}
Accepted languages: en
Bid validity: 180 days from the deadline
Bids opened: 3 Apr 2023, 12:00 BST

Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

3 Apr 2023 → 8 Dec 2023 · 3 dates

Submission deadline
3 Apr 2023, 12:00 BST
Bids opened
3 Apr 2023, 12:00 BST
Notice published
8 Dec 2023, 14:38 GMT

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
8 Dec 2023, 14:38 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £267,5001 contract exc. VAT

Bids received 3

Contracts signed 1latest 22 May 2023

Awarded to	Value	Date	Status
Designer Software LtdSME	£267,500 †	—	Awarded

Contracts

Contract 036238-2023-1 · Designer Software LtdSME
Signed
22 May 2023
Value
£267,500
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
3bids · 3 electronic · 3 from abroad	0	—	—

Contracting authority & participating public bodies

Dunbritton Housing Association

Contracting authorityHousingBody governed by public lawHousing and community amenities 1st Floor, 32 High Street, Dumbarton, UK, G82 1LLContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

Glasgow Sheriff CourtReview body Glasgow

Bidders & participating suppliers

1 commercial party on the notice

Designer Software LtdAwarded supplier 11 Whittle Court, Milton Keynes, South East, MK5 8FTContact phone

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

Economic and financial selection criteriatenderEconomic and financial selection criteria
Technical selection criteriatenderTechnical selection criteria