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Published 29 Jul 2022, 13:18 BST

Official UK procurement notice

Integrated Housing and Finance System

Official notice

Authority: Dalmuir Park Housing Association (Housing)

ServicesOpen procedure
Sectors: IT Services & Software (72) Delivery: Scotland (UKM8)
Budget not disclosedValue not published
Submissions closed 1 Sept 2022

What is being bought

Published requirement description

DPHA is looking to procure and implement a proven off the shelf integrated system to assist with the management of its housing, factoring and financial activities

CPV: IT services: consulting, software development, Internet and support

The lotProcurement structure

single lot · no lot value published
Lot #1DPHA is looking for a proven off the shelf integrated solution to include housing,…Renewal

DPHA is looking for a proven off the shelf integrated solution to include housing, finance, asset management and factoring functionality.

The system is to include standard functionality in respect of housing including the rent accounting, arrears management, tenancy management, void management and waiting list and as well as a tenant portal facility.

The system is also to include factoring functionality including the ability to calculate charges, produce invoices and manage accounts.

Finance functionality to include standard finance functions including purchasing.

Fully developed suite of ARC reports is also expected to be part of the solution.

DPHA is a small social housing provider with no internal IT resource therefore the proposed solution is to be cloud based.

Delivery: Scotland
Extensions: Annual renewals up to an additional 36 months subject to performanceVariant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 70%Price: 30%
Published award criteria (2)
  • Quality: 70
  • Price: 30
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Closed
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
29 Jul 2022, 13:18 BST
Last source update
29 Jul 2022, 13:18 BST
Award evaluation window
1 Sept 2022 – …
FTS notice number
2022/S 000-020811
Classification (CPV)
IT services: consulting, software development, Internet and support
Delivery area
Scotland (UKM8)
Official registry OCID
ocds-h6vhtk-035772 Find a Tender
Contract terms
Electronic trading
e-invoicing allowed

Publisher note: NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=701800. The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx. Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems. (SC Ref:701800)

How it was run

Official notice
Run through: Public Contracts Scotland · Who buys & how to bid on PCS
Supplier login requiredLanguage: EN
Access & registration note: Free single registration for Scotland; PCS-Tender (Jaggaer) for full bidding
Submission deadline
1 Sept 2022, 12:00 BST
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
180 days from the deadline
Bids opened
1 Sept 2022, 12:30 BST
Detailed submission instructions & authority contactsFrom official release

www.publiccontractsscotland.gov.uk ↗

Timeline

29 Jul 2022 → 1 Sept 2022 · 3 dates
  1. Notice published
    29 Jul 2022, 13:18 BST
  2. Submission deadline
    1 Sept 2022, 12:00 BST
  3. Bids opened
    1 Sept 2022, 12:30 BST

Contracting authority & participating public bodies

Dalmuir Park Housing Association

Contracting authorityHousingRegistered Social LandlordHousing and community amenities Beardmore House, 631 Dumbarton Road, Clydebank, Scotland, G81 4EUContact name, email, phone Published organisation website ↗

Dispute resolution & review bodies

  • Glasgow Sheriff Court and Justice of the Peace CourtReview body Glasgow

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria