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Find a TenderAwarded without competitionContract details notice
Published 21 Jul 2025, 18:08 BST

Official UK procurement notice

Integrated Community Equipment Services · Medequip Assistive Technology Ltd for Peterborough City Council (Jul 2025)

Official notice

Authority: Peterborough City Council (Local council)·Consortium: 3 public authorities

Direct awardLight touch regime
Sectors: Health & Social Care (85) Delivery: East of England (UKH11)
Awarded value£37,752,156published award · exc. VAT
Awarded 23 Jul 2025no call for competition
Awarded to Medequip Assistive Technology Ltd

What is being bought

Published requirement description

Cambridgeshire County Council (CCC), Peterborough City Council (PCC) and Cambridgeshire & Peterborough Integrated Care Board (ICB) have statutory requirement duties under various legislation to provide community equipment services for people with health and social care needs.

The Integrated Community Equipment Service (ICES) is central to the delivery of the prevention and wellbeing priorities of the council and its partners and is acknowledged as an essential element of service provision that helps to reduce, prevent and delay the need for long term care and support. With ever changing demands across health and social care, it is essential that this service embraces innovation and evolves to better meet the needs and demands of all its stakeholders.

The Commissioners are appointiing a provider to deliver an exemplary Integrated Community Equipment Service to the people paying council tax in Cambridgeshire and Peterborough and those who are registered with a GP that is part of the Cambridgeshire & Peterborough ICB.

Whilst Peterborough City Council and Cambridgeshire County Council are jointly procuring ICES for delivery throughout Peterborough and Cambridgeshire, the awarded supplier shall contract with Peterborough City Council, as the lead authority, on behalf of all authorities.

Direct award justification - Extreme and unavoidable urgency

From a procurement perspective the justification to direct award occurs when a contract cannot be awarded on the basis of a competitive tendering procedure because the services are strictly necessary for reasons of extreme and unavoidable urgency. The urgency is unavoidable if it is not attributable to any act or omission of the Council and could not have been foreseen by the Council. The situation is considered so urgent that the Council cannot comply with the timescales required for a competitive tendering procedure (even the shortened timescales permitted for urgency), as there is a serious risk of failing to deliver a statutory service if alternative provisions are not implemented at pace.

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded
Delivery: East of England
85000000 Health and social work services

Procedure terms & legal framework

From the official record
Procedure method
Direct award
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Light touch regime
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
21 Jul 2025, 18:08 BST
Last source update
10 Oct 2025, 16:00 BST
Authority reference
DN783428
FTS notice number
2025/S 000-064312
Latest notice
Contract details notice (UK7)
Delivery area
East of England (UKH11)
Official registry OCID
ocds-h6vhtk-056357 Find a Tender
Why no open competition
Urgency
Published justification

Justification to direct award occurs when a contract cannot be awarded on the basis of a competitive tendering procedure because the services are strictly necessary for reasons of extreme and unavoidable urgency. The urgency is unavoidable if it is not attributable to any act or omission of the Council and could not have been foreseen by the Council. The situation is considered so urgent that the Council cannot comply with the timescales required for a competitive tendering procedure (even the shortened timescales permitted for urgency), as there is a serious risk of failing to deliver a statutory service if alternative provisions are not implemented at pace.

Notice history

4 events · 3 releases on Find a Tender · since 21 Jul 2025
  1. Transparency notice published
    21 Jul 2025, 18:08 BST
    UK5
  2. Contract award notice published
    25 Jul 2025, 10:53 BST
    UK6
  3. Contract signature expected
    25 Jul 2025, 23:59 BST
    scheduled
  4. Contract details notice published
    10 Oct 2025, 16:00 BST
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £37,752,1561 award exc. VAT
Contracts signed 1latest 28 Jul 2025
Awarded toValueDateStatus
Medequip Assistive Technology Ltd25 Jul 2025 – 24 Jul 2029Options: Any variation that is permissible within the scope of Integrated Community Equipment Services£37,752,15623 Jul 2025Awarded

Contracts

  • Integrated Community Equipment Services · Medequip Assistive Technology Ltd

    Signed
    28 Jul 2025
    Value
    £37,752,156
    Period
    28 Jul 2025 – 27 Jul 2029
    Status
    active
    13 agreed KPIs: Delivery of Outcomes · Delivery of Outcomes · Availability of Contract Stock Equipment …
    • Delivery of Outcomes, People report that the equipment they are provided with helps them to remain as independent as possible in the home of their choice
    • Delivery of Outcomes, Prescribers report confidence in the Provider to deliver the outcomes as set out in the Service Specification (Section 2)
    • Availability of Contract Stock Equipment, Key stock lines are in stock. "In stock" is defined as the number of items on the shelf is greater that the volume of orders received
    • Specials, Returned specials that are suitable for re-issue will be recycled and made available to order from the web catalogue within 5 working days of their return to the warehouse
    • Specials, Orders for new Specials will be placed with the supplier within 3 working days of receipt of the prescription from the Prescriber
    • Specials, New Specials received into the warehouse will be delivered / installed to the person within 5 working days (unless an alternative delivery date has been requested by the person / Prescriber)
    • Activity Service Levels, In-time completion of deliveries (same day, next day and five day)
    • Activity Service Levels, In-time completion of collections (next day and 5-day)
    • Minor Adaptations, Minor adaptations completed within 10 working days of receipt of prescription (or site survey, if this is required)
    • Recycling, Stock recycled and returned to shelf (by value)
    • Changes to on-line catalogue & requisitioning system, Urgent change request implemented within two weeks of request
    • Changes to on-line catalogue & requisitioning system, Routine change request implemented within two months of request
    • Other, Progress towards net carbon emissions in line with Commissioners' policies

Contracting authority & participating public bodies

3 public bodies on the notice

Peterborough City Council

Contracting authorityPublic authority - sub-central government GB-PPON: PLXM-3229-WVQH Sand Martin House, Peterborough, East of England, PE2 8TYContact name, email, phone

Consortium members and other public bodies

Bidders & participating suppliers

1 commercial party on the notice

Official documents & specifications (4)

Official links; attachments are not copied

Tender pack and attachments

  • Signed contract contractSigned contractPDFContract redacted due to commercial sensitivity

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender