Official UK procurement notice
Integrated Community Equipment Services
Authority: Cheshire West and Chester Council (Local council)·On behalf of: Cheshire East Council
Sectors: Health & Social Care (85) Delivery: North West (UKD6)
Published estimate £27,000,000≈ £6.8m / year · £34,200,000 inc. VAT · 3 value updates
Submissions closed 11 Jun 2026awarded 10 Sept 2026
Award (standstill) to MILLBROOK HEALTHCARE LTD
Contract term 4 yrsup to 6 yrs with extensions · starts 1 Apr 2027
What is being bought
Published requirement descriptionCommunity equipment enables people who are less mobile or who require assistance to live safely and independently at home. This includes a wide range of items-from simple living aids such as wheeled walkers, raised toilet seats and commodes, to more complex equipment such as profiling beds, hoists and specialised seating.
This is a loan‑based community equipment service. Equipment is provided to individuals for short‑ or long‑term use, depending on assessed need, and is collected, refurbished, recycled or replaced when no longer required. The Provider will therefore be responsible for the full lifecycle of loaned equipment, including delivery, installation, maintenance, repair, collection and reissue.
As per the UK4 notice I couldn't add in the Cheshire and Merseyside ICB - they are users of the contract, evaluators and potentially contract managers.
- The authority expects to re-tender this requirement around 1 Jun 2030, 23:59 BST.
CPV: Health and social work services
The lotProcurement structure
single lot · value publishedLot #1Lot 1AwardedRenewalPublished value£34,200,000
- Value
- £34,200,000 exc. VAT · £34,200,000 inc. VAT
- Extensions
- 1+1 year extensions. Ability to call off additional and different equipment to meet the service user needs during the contract period. Demand may increase or decrease and type of equipment may vary over time. Supplier must be able to source specials. · 1+1 years extensions available - a value for money will be undertaken along with an assessment of contract performance and whether the contract still meets the needs to determine whether the contract is extended or re-tendered.
85000000 Health and social work services
What it takes to win
Evaluation split and conditions of participation as published — the tender pack may add moreHow bids were scored
Published sub-criteria (6)
- Quality — 40
- Quality — 40
- Price — 50
- Price — 50
- Social Value — 10
- Social Value — 10
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 1 Jun 2030
- First published
- 14 Sept 2026, 12:30 BST
- Last source update
- 14 Sept 2026, 12:30 BST
- Award evaluation window
- Submission end — 1 Sept 2026, 23:59 BST
- Authority reference
DN766988- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-04ecd2Find a Tender- Contract terms summary
- Providers can sign up to the early payment scheme - details in tender pack.
How it was run
Official notice- Submission deadline
- 11 Jun 2026, 10:00 BST
- Clarification deadline
- 11 Jun 2026, 10:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
Detailed submission instructions & authority contactsFrom official release
Timeline
11 published dates · Europe/London- Planning notice published13 Mar 2025, 14:36 GMT
- Market engagement1 Jun 2025, 23:59 BSTPlease refer to the Chest, www.the-chest.org.uk ↗ for the questionnaire and further information. Potential bidders must complete and return the questionnaire by 10th April 2025.
- Next notice expected1 Aug 2025, 23:59 BST
- Tender notice published132 days ago11 May 2026, 15:20 BST
- Clarification questions by101 days ago11 Jun 2026, 10:00 BST
- Submission deadline101 days ago11 Jun 2026, 10:00 BST
- Award decision expected by19 days ago1 Sept 2026, 23:59 BST
- Assessment summaries sent7 days ago14 Sept 2026, 00:00 BST
- Latest notice published6 days ago14 Sept 2026, 12:30 BST
- Standstill endsin 3 days23 Sept 2026, 23:59 BST
- Contract startsin 192 days1 Apr 2027, 00:00 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics — not a forecastAwards 1some still in standstill
Awarded value (inc. VAT) £38,880,0001 award inc. VAT — no net value published
Bids received 2
Named bidders 2published on the award notice
| Awarded to | Value | Date | Status |
|---|---|---|---|
MILLBROOK HEALTHCARE LTD1 Apr 2027 — 31 Mar 2031 · up to 31 Mar 2033Extensions: 1+1 years, a review will be taken on spend, contract performance and needs of service users to see whether it is best value to extend or re-tender. · Options: This is a demand based more…contract so volumes may increase or decrease. Service user numbers may change. The range of products may also change over the lifetime of the contract for example as new equipment is introduced , products discontinued or service users needs change. | £38,880,000 inc. VAT | 10 Sept 2026standstill to 23 Sept 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2final-stage tenders | 0 | 0 | — |
Who bid
- wonMILLBROOK HEALTHCARE LTD · South East England
- did not winMEDEQUIP ASSISTIVE TECHNOLOGY LIMITED · Greater London
Bidders as named on the Procurement Act 2023 award notice. “Won” means the bidder holds an award on this notice.
Notice history
13 events · 4 releases on Find a Tender · since 13 Mar 2025- Contract signature expected28 Sept 2026, 23:59 BSTscheduled
- Contract award notice published14 Sept 2026, 12:30 BSTUK6
- Published value updated14 Sept 2026, 12:30 BST
- Status changed to complete14 Sept 2026, 12:30 BST
- Deadline withdrawn14 Sept 2026, 12:30 BST
- Tender notice published11 May 2026, 15:20 BSTUK4
- Published value updated11 May 2026, 15:20 BST
- Status changed to active11 May 2026, 15:20 BST
- Procurement method changed11 May 2026, 15:20 BST
- Deadline published: 11 Jun 2026, 10:00 BST11 May 2026, 15:20 BST
- Pipeline notice published22 Apr 2025, 14:14 BSTUK1
- Published value updated22 Apr 2025, 14:14 BSTwas £27,000,000
- Preliminary market engagement notice published13 Mar 2025, 14:36 GMTUK2
Routine re-releases (4)
- 2025-03: 1 release · 13 Mar 2025
Contracting authority & participating public bodies
3 public bodies on the noticeConsortium members and other public bodies
- Cheshire East CouncilProcuring entityPublic authority - sub-central governmentWill call off from the contract , evaluator , contract managementView profile →
- NHS Cheshire and Merseyside ICBContracting authorityPublic authority - sub-central government
Bidders & participating suppliers
2 commercial parties on the notice · 1 awarded- MEDEQUIP ASSISTIVE TECHNOLOGY LIMITEDBidder / tendererView supplier profile →
- MILLBROOK HEALTHCARE LTDAwarded supplierView supplier profile →
Official documents & specifications (5)
Official links; attachments are not copiedTender pack and attachments
- Conflict of interest declarationNot published
Notices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Pipeline notice Pipeline notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender