Official UK procurement notice
Provision of Insurance and Related Services to Adra (Tai) Cyfyngedig
Authority: Adra (Tai) Cyf (Public body)·On behalf of: YMCA Saint Pauls Group
What is being bought9 lots · detail below
Published requirement descriptionThe scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for property, legal liabilities and other general insurances as required by Adra (Tai) Cyfyngedig for a period of three years commencing 12.04.2026, with the option to extend by up to a further two years at Adra (Tai) Cyfyngedig’s sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers. The Contract will follow the Competitive Flexible Procedure with bidders being selected on the basis of the responses contained in the pre qualifying PSQ. Bidders will be expected have the capability, capacity, financial and economic standing and experience to perform the contract. PSQs must be completed in full with all relevant information supplied. The Contract will be awarded on the basis of Most Economically Advantageous Tender, with specific evaluation criteria detailed within the Invitation To Tender and contract documents.
- The authority expects to re-tender this requirement around 23 Dec 2025, 23:59 GMT.
- How the procedure runs: The procurement will follow the two-stage Competitive with Negotiation Procedure with a pre-qualifying stage based on completed PSQs and bidders will be selected on the basis of their capability, capacity and experience to perform the contract.
CPV: Financial loss insurance services · General liability insurance services · Insurance brokerage services · Legal insurance and all-risk insurance services · Motor vehicle insurance services · Motor vehicle liability insurance services · Professional liability insurance services · Property insurance services · Risk management insurance services · Weather and financial loss insurance services · Weather-related insurance services
Lots and requirements (9)Procurement structure
9 lots · all with a published value (£691,002 together) · evaluation weights differ by lotLot #1Insurance and related services associated with Property, legal liability and other general (non-life) insurable risks as required by Adra (Tai) CyfyngedigAwardedRenewalPublished value£560,000
- Economic & financial standing
Information can be found in the PSQ.
- Technical & professional ability
Information can be found in the PSQ.
- Condition of participationshortlisting
Information can be found in the PSQ.
Lot #2Insurance and related services associated with Motor Fleet as required by Adra (Tai) CyfyngedigAwardedRenewalPublished value£90,000
The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for motor fleet insurance as required by Adra (Tai) Cyfyngedig for a period of three years commencing 12.04.2026, with the option to extend by up to a further two years at Adra (Tai) Cyfyngedig's sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers.
- Economic & financial standing
Information is available in the PSQ.
- Technical & professional ability
Information is available in the PSQ.
- Condition of participationshortlisting
Information is available in the PSQ.
Lot #3Insurance and related services associated with Cyber as required by Adra (Tai) CyfyngedigAwardedRenewalPublished value£24,000
The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for cyber insurance as required by Adra (Tai) Cyfyngedig for a period of three years commencing 12.04.2026, with the option to extend by up to a further two years at Adra (Tai) Cyfyngedig's sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers.
- Economic & financial standing
Information is available in the PSQ.
- Technical & professional ability
Information is available in the PSQ.
- Condition of participationshortlisting
Information is available in the PSQ.
Lot #4Insurance and related services associated with Terrorism (Pool Re) as required by Adra (Tai) CyfyngedigAwardedRenewalPublished value£3,000
The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for Terrorism (Pool Re) insurance as required by Adra (Tai) Cyfyngedig for a period of three years commencing 12.04.2026, with the option to extend by up to a further two years at Adra (Tai) Cyfyngedig's sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers.
- Economic & financial standing
Information is available in the PSQ.
- Technical & professional ability
Information is available in the PSQ.
- Condition of participationshortlisting
Information is available in the PSQ.
Lot #5Insurance and related services associated with Terrorism (Non-Pool Re) as required by Adra (Tai) CyfyngedigAwardedRenewalPublished value£1
The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for Terrorism (Non-Pool Re) insurance as required by Adra (Tai) Cyfyngedig for a period of three years commencing 12.04.2026, with the option to extend by up to a further two years at Adra (Tai) Cyfyngedig's sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers.
- Economic & financial standing
Information is available in the PSQ.
- Technical & professional ability
Information is available in the PSQ.
- Condition of participationshortlisting
Information is available in the PSQ.
Lot #6Insurance and related services associated with Directors' and Officers’ as required by Adra (Tai) CyfyngedigAwardedRenewalPublished value£6,250
The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for Directors' and Officers’ insurance as required by Adra (Tai) Cyfyngedig for a period of three years commencing 12.04.2026, with the option to extend by up to a further two years at Adra (Tai) Cyfyngedig's sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers.
- Economic & financial standing
Information is available in the PSQ.
- Technical & professional ability
Information is available in the PSQ.
- Condition of participationshortlisting
Information is available in the PSQ.
Lot #7Insurance and related services associated with Professional Indemnity as required by Adra (Tai) CyfyngedigAwardedRenewalPublished value£6,250
The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for Professional Indemnity insurance as required by Adra (Tai) Cyfyngedig for a period of three years commencing 12.04.2026, with the option to extend by up to a further two years at Adra (Tai) Cyfyngedig's sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers.
- Economic & financial standing
Information is available in the PSQ.
- Technical & professional ability
Information is available in the PSQ.
- Condition of participationshortlisting
Information is available in the PSQ.
Lot #8Insurance and related services associated with Crime as required by Adra (Tai) CyfyngedigAwardedRenewalPublished value£1,500
The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for Crime insurance as required by Adra (Tai) Cyfyngedig for a period of three years commencing 12.04.2026, with the option to extend by up to a further two years at Adra (Tai) Cyfyngedig's sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers.
- Economic & financial standing
Information is available in the PSQ.
- Technical & professional ability
Information is available in the PSQ.
- Condition of participationshortlisting
Information is available in the PSQ.
Lot #9Insurance and related services associated with Alternative Risk Financing as required by Adra (Tai) CyfyngedigAwardedRenewalPublished value£1
The scope of the Contract includes the provision of insurance cover, brokerage services (where applicable), professional advice, claims management and loss control services for Alternative Risk Financing insurance as required by Adra (Tai) Cyfyngedig for a period of three years commencing 12.04.2026, with the option to extend by up to a further two years at Adra (Tai) Cyfyngedig's sole discretion. Bids are invited from suitably qualified and experienced insurance brokers and direct insurers.
- Economic & financial standing
Information is available in the PSQ.
- Technical & professional ability
Information is available in the PSQ.
- Condition of participationshortlisting
Information is available in the PSQ.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Lots publish different evaluation splits; there is no single procedure weighting.
- Price carries 50–60 points depending on the lot; most lots put it at 50 points.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 23 Dec 2025
- First published
- 4 Nov 2025, 10:11 GMT
- Last source update
- 19 Aug 2026, 16:34 BST
- Award evaluation window
- Submission end – 30 Mar 2026
- FTS notice number
2025/S 000-077013- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-05d993Find a Tender
- How it runs
The procurement will follow the two-stage Competitive with Negotiation Procedure with a pre-qualifying stage based on completed PSQs and bidders will be selected on the basis of their capability, capacity and experience to perform the contract.
- Risks
Information available in the PSQ.
How it was run
Official notice- Requests to participate (first stage)
- 22 Dec 2025, 17:00 GMT
- Submission deadline
- 22 Dec 2025, 17:00 GMT
- Clarification deadline
- 15 Dec 2025, 12:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
4 Nov 2025 → 19 Aug 2026 · 11 dates- Planning notice published347 days ago4 Nov 2025, 10:11 GMT
- Market engagement343 days ago7 Nov 2025, 23:59 GMT
Pre-market engagement meetings will be held across November 2025. The meeting will provide you with the opportunity to hear from other senior leaders from Adra (Tai) Cyfyngedig. The meeting will include an overview of the organisation, including our stock profile and our development / strategy ambitions for the next five years. To book yourself a place, please contact Adra (Tai) Cyfyngedig by e-mail [email protected]. Pre engagement meetings will be held online via teams.
We look forward to welcoming you. Online meetings will be presented using the Microsoft Teams platform and will also be made available to all interested. There are also information slides available, please get in contact with Ffion Casey to request a copy.
- Next notice expected340 days ago10 Nov 2025, 23:59 GMT
- Tender notice published325 days ago25 Nov 2025, 16:40 GMT
- Clarification questions by306 days ago15 Dec 2025, 12:00 GMT
- Submission deadline298 days ago22 Dec 2025, 17:00 GMT
- Award decision expected by200 days ago30 Mar 2026, 23:59 BST
- Assessment summaries sent200 days ago31 Mar 2026, 00:00 BST
- Contract starts188 days ago12 Apr 2026, 00:00 BST
- Standstill ends185 days ago14 Apr 2026, 23:59 BST
- Latest notice published58 days ago19 Aug 2026, 16:34 BST
Notice history
9 events · 4 releases on Find a Tender · since 4 Nov 2025- Preliminary market engagement notice published4 Nov 2025, 10:11 GMTUK2
- Tender notice published25 Nov 2025, 16:40 GMTUK4
- Published value updated to £691,00225 Nov 2025, 16:40 GMTwas £850,000
- Status changed to active25 Nov 2025, 16:40 GMT
- Procurement method changed25 Nov 2025, 16:40 GMT
- Contract award notice published1 Apr 2026, 11:40 BSTUK6
- Status changed to complete1 Apr 2026, 11:40 BST
- Contract signature expected15 Apr 2026, 23:59 BSTscheduled
- Contract details notice published19 Aug 2026, 16:34 BSTUK7
Routine re-releases (4)
- 2025-11: 1 release · 4 Nov 2025
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Insurance and related services associated with Property, legal liability and other general (non-life) insurable risks as required by Adra (Tai) Cyfyngedig1 award | |||
| Marsh Ltd15 Apr 2026 – 12 Apr 2029 · up to 12 Apr 2031Extensions: The contract will be for an initial three year period with the option to extend for a further two years at Adra (Tai) Cyfyngedig's sole discretion. Renewal will be sought at the end of the three or five year period. | £1,587,740 | 31 Mar 2026 | Awarded |
| Lot 2 · Insurance and related services associated with Motor Fleet as required by Adra (Tai) Cyfyngedig1 award | |||
| supplier not published | — | 22 Jan 2026 | Awarded |
| Lot 3 · Insurance and related services associated with Cyber as required by Adra (Tai) Cyfyngedig1 award | |||
| Arthur J. Gallagher Insurance Brokers Ltd15 Apr 2026 – 12 Apr 2029 · up to 12 Apr 2031Extensions: The contract will be for an initial three year period with the option to extend for a further two years at Adra (Tai) Cyfyngedig's sole discretion. Renewal will be sought at the end of the three or five year period. | £34,402 | 31 Mar 2026 | Awarded |
| Lot 4 · Insurance and related services associated with Terrorism (Pool Re) as required by Adra (Tai) Cyfyngedig1 award | |||
| supplier not published | — | 31 Mar 2026 | Awarded |
| Lot 5 · Insurance and related services associated with Terrorism (Non-Pool Re) as required by Adra (Tai) Cyfyngedig1 award | |||
| Jensten Insurance Brokers15 Apr 2026 – 12 Apr 2029 · up to 12 Apr 2031Extensions: The contract will be for an initial three year period with the option to extend for a further two years at Adra (Tai) Cyfyngedig's sole discretion. Renewal will be sought at the end of the three or five year period. | £33,461 | 31 Mar 2026 | Awarded |
| Lot 6 · Insurance and related services associated with Directors' and Officers’ as required by Adra (Tai) Cyfyngedig1 award | |||
| Jensten Insurance Brokers15 Apr 2026 – 12 Apr 2029 · up to 12 Apr 2031Extensions: The contract will be for an initial three year period with the option to extend for a further two years at Adra (Tai) Cyfyngedig's sole discretion. Renewal will be sought at the end of the three or five year period. | £28,997 | 31 Mar 2026 | Awarded |
| Lot 7 · Insurance and related services associated with Professional Indemnity as required by Adra (Tai) Cyfyngedig1 award | |||
| Marsh Ltd15 Apr 2026 – 12 Apr 2029 · up to 12 Apr 2031Extensions: The contract will be for an initial three year period with the option to extend for a further two years at Adra (Tai) Cyfyngedig's sole discretion. Renewal will be sought at the end of the three or five year period. | £24,225 | 31 Mar 2026 | Awarded |
| Lot 8 · Insurance and related services associated with Crime as required by Adra (Tai) Cyfyngedig1 award | |||
| Marsh Ltd15 Apr 2026 – 12 Apr 2029 · up to 12 Apr 2031Extensions: The contract will be for an initial three year period with the option to extend for a further two years at Adra (Tai) Cyfyngedig's sole discretion. Renewal will be sought at the end of the three or five year period. | £28,224 | 31 Mar 2026 | Awarded |
| Lot 9 · Insurance and related services associated with Alternative Risk Financing as required by Adra (Tai) Cyfyngedig1 award | |||
| supplier not published | — | 31 Mar 2026 | Awarded |
Contracts
Insurance and related services associated with Property, legal liability and other general (non-life) insurable risks as required by Adra (Tai) Cyfyngedig · Marsh Ltd
- Signed
- 12 Apr 2026
- Value
- £1,587,740
- Period
- 12 Apr 2026 – 11 Apr 2029 · up to 11 Apr 2031 with extensions
- Status
- active
- Extensions
- Adra (Tai) Cyfyngedig will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
Insurance and related services associated with Cyber as required by Adra (Tai) Cyfyngedig · Arthur J. Gallagher Insurance Brokers Ltd
- Signed
- 12 Apr 2026
- Value
- £34,402
- Period
- 12 Apr 2026 – 11 Apr 2029 · up to 11 Apr 2031 with extensions
- Status
- active
- Extensions
- Adra (Tai) Cyfyngedig will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
Insurance and related services associated with Terrorism (Non-Pool Re) as required by Adra (Tai) Cyfyngedig · Jensten Insurance Brokers
- Signed
- 12 Apr 2026
- Value
- £33,461
- Period
- 12 Apr 2026 – 11 Apr 2029 · up to 11 Apr 2031 with extensions
- Status
- active
- Extensions
- Adra (Tai) Cyfyngedig will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
Insurance and related services associated with Directors' and Officers' as required by Adra (Tai) Cyfyngedig · Jensten Insurance Brokers
- Signed
- 12 Apr 2026
- Value
- £28,997
- Period
- 12 Apr 2026 – 11 Apr 2029 · up to 11 Apr 2031 with extensions
- Status
- active
- Extensions
- Adra (Tai) Cyfyngedig will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
Insurance and related services associated with Professional Indemnity as required by Adra (Tai) Cyfyngedig · Marsh Ltd
- Signed
- 12 Apr 2026
- Value
- £24,225
- Period
- 12 Apr 2026 – 11 Apr 2029 · up to 11 Apr 2031 with extensions
- Status
- active
- Extensions
- Adra (Tai) Cyfyngedig will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
Insurance and related services associated with Crime as required by Adra (Tai) Cyfyngedig · Marsh Ltd
- Signed
- 12 Apr 2026
- Value
- £28,224
- Period
- 12 Apr 2026 – 11 Apr 2029 · up to 11 Apr 2031 with extensions
- Status
- active
- Extensions
- Adra (Tai) Cyfyngedig will consider entering into Long term agreements with the bidder and/or the risk carriers proposed by the bidder, for 3 years (or 3 periods of insurance), with the option to extend the award period by up to 2 further years (or 2 periods of insurance), subject to satisfactory service, performance and cost.
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Insurance and related services associated with Property, legal liability and other general (non-life) insurable risks as required by Adra (Tai) Cyfyngedig | 3final-stage tenders | 0 | 0 | — |
| 3 · Insurance and related services associated with Cyber as required by Adra (Tai) Cyfyngedig | 4final-stage tenders | 0 | 0 | — |
| 5 · Insurance and related services associated with Terrorism (Non-Pool Re) as required by Adra (Tai) Cyfyngedig | 3final-stage tenders | 0 | 0 | — |
| 6 · Insurance and related services associated with Directors' and Officers’ as required by Adra (Tai) Cyfyngedig | 4final-stage tenders | 0 | 0 | — |
| 7 · Insurance and related services associated with Professional Indemnity as required by Adra (Tai) Cyfyngedig | 4final-stage tenders | 0 | 0 | — |
| 8 · Insurance and related services associated with Crime as required by Adra (Tai) Cyfyngedig | 4final-stage tenders | 0 | 0 | — |
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- YMCA Saint Pauls GroupBeneficiary authority
- Gibbs Laidler Consulting LLPProcuring entityManaging on behalf of the contracting authority
Bidders & participating suppliers
3 commercial parties on the notice- Arthur J Gallagher Insurance Brokers LtdAwarded supplier
- Jensten Insurance Brokers LimitedAwarded supplier
- Marsh LtdAwarded supplier
Official documents & specifications (18)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications PSQ to be completed by bidders.
Notices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
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- Contract award notice Contract award notice on Find a Tender
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- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender
- Preliminary market engagement notice Preliminary market engagement notice on Find a Tender