Find a TenderClosedTender notice
Published 10 Jul 2025, 11:30 BST

Official UK procurement notice

In-Country International Recruitment Representatives

Official notice

Authority: Oxford Brookes University (Education)

3 lotsServicesOpen procedureAbove threshold
Sectors: Business Services & Consultancy (79) Delivery: Delivery location not published
Published estimate£304,800total for 3 lots · £365,760 inc. VAT
Submissions closed 11 Aug 2025
Lots 3see the lot list below
Contract term Varies by lotfirst lot 1 yr 11 mo from 1 Sept 2025 · see each lot

What is being bought3 lots · detail below

Published requirement description

The University is seeking an experienced provider to deliver in-country international recruitment and marketing services in a number of overseas markets. This ITT is specifically for 3 separate regions and is therefore structured into 3 Lots. Due to the commercially sensitive nature of the intended markets, specific regions/and or country, including elements such as recruitment strategies and delivery approaches, access to the full scope is restricted to protect our strategic interests and ensure confidentiality. Details will only be disclosed to suppliers who can demonstrate relevant operational capacity. For a full understanding of the requirements, please complete and return the NDA within Appendix K.

CPV: Marketing management consultancy services

Lots and requirements (3)Procurement structure

3 lots · all with a published value (£304,800 together) · same evaluation weights on every lot
Lot #1In Country X International Recruitment Representatives Lot 1Renewal 1 yr 11 moPublished value£70,000

The University is looking to engage an experienced provider to support international student recruitment and marketing efforts across several key overseas markets. This Invitation to Tender (ITT) is divided into three distinct Lots, each representing a specific region. Given the commercially sensitive nature of the targeted markets—including country-specific strategies and implementation methods—full details of the scope will be made available only to suppliers who can demonstrate the necessary operational capability. To access the complete information, interested parties must complete and return the Non-Disclosure Agreement found in Appendix K.

Contract period: 1 Sept 2025 – 1 Aug 2027 (1 yr 11 mo) · up to 1 Sept 2030 with extensionsValue: £70,000 exc. VAT · £84,000 inc. VAT
Extensions: Up to 3 year extension
Lot #2In-Country Y International Recruitment Representatives Lot 2 5 yrsPublished value£200,000
Contract period: 1 Sept 2025 – 1 Sept 2030 (5 yrs)Value: £200,000 exc. VAT · £240,000 inc. VAT
Lot #3In-Country Z International Recruitment Representatives Lot 3Renewal 2 yrsPublished value£34,800

The University is inviting proposals from experienced providers to deliver international recruitment and marketing services within several designated overseas markets. This tender opportunity is divided into three separate Lots, each corresponding to a specific region. Due to the sensitive commercial nature of these markets—including recruitment plans and delivery methodologies—detailed information is restricted to maintain confidentiality and protect strategic interests. Full scope details will only be shared with suppliers who can demonstrate appropriate operational capability. To gain access, please complete and submit the Non-Disclosure Agreement included in Appendix K.

Contract period: 1 Sept 2025 – 1 Sept 2027 (2 yrs) · up to 1 Sept 2030 with extensionsValue: £34,800 exc. VAT · £41,760 inc. VAT
Extensions: Up to 3 year extension

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored · same split on all 3 lots
Quality: 60%Price: 30%Environmental: 10%
Published sub-criteria (7)
  • Appendix I - Recruitment Delivery Strategy: 25%
  • Appendix I - Operational Delivery & Risk Management: 20%
  • Appendix I - Stakeholder Engagement and Reputation Management: 10%
  • Appendix I - Compliance: 5%
  • Appendix J - Annexe J.1 Budget Breakdown Proposal: 20%
  • Appendix J - Risk, Flexibility & Governance: 10%
  • Appendix J - Strategic Value & Sustainability: 10%
Published award criteria (7)
  • Appendix I - Recruitment Delivery Strategy
  • Appendix I - Operational Delivery & Risk Management
  • Appendix I - Stakeholder Engagement and Reputation Management
  • Appendix I - Compliance
  • Appendix J - Annexe J.1 Budget Breakdown Proposal
  • Appendix J - Strategic Value & Sustainability
  • Appendix J - Risk, Flexibility & Governance
What this means for your bid
  • Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Closed
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
10 Jul 2025, 11:30 BST
Last source update
10 Jul 2025, 11:30 BST
Award evaluation window
Submission end – 26 Aug 2025
Authority reference
2025-SM
FTS notice number
2025/S 000-038872
Latest notice
Tender notice (UK4)
Classification (CPV)
Marketing management consultancy services
Delivery area
Not published
Official registry OCID
ocds-h6vhtk-055cb8 Find a Tender

How it was run

Official notice
Run through: EU-Supply (CTM) · Who buys & how to bid on EU-Supply
Public notice page · account needed to bidElectronic submission allowedLanguage: EN
Access & registration note: Free · 5–10 minutes
Submission deadline
11 Aug 2025, 11:00 BST
Clarification deadline
30 Jul 2025, 17:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Timeline

10 Jul 2025 → 1 Sept 2025 · 5 dates
  1. Tender notice published
    10 Jul 2025, 11:30 BST
  2. Clarification questions by
    30 Jul 2025, 17:00 BST
  3. Submission deadline
    11 Aug 2025, 11:00 BST
  4. Award decision expected by
    26 Aug 2025, 00:59 BST
  5. Contract starts
    1 Sept 2025

Notice history

1 event · 1 release on Find a Tender
  1. Tender notice published
    10 Jul 2025, 11:30 BST
    UK4

Contracting authority & participating public bodies

Oxford Brookes University

Contracting authorityPublic authority - sub-central government GB-PPON: PPGL-1164-DJLT Gipsy Lane, Headington,, Oxford, South East, OX3 0BPContact name, email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Notices published for this procedure

  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender