Find a TenderAwardedContract details notice

Published 28 Jul 2026, 13:18 BST

Official UK procurement notice

ID 6542563 - NIO - EONI - Provision of a Transportation Service for the Collection, Delivery & Return of Electoral Office Equipment & Materials

Official notice

Authority: Electoral Office for Northern Ireland (Central government)·On behalf of: CPD

ServicesOpen procedureAbove thresholdSME suitable

Sectors: Transport & Passenger Services (60) Delivery: Northern Ireland (UKN)

Published estimate£1,200,000≈ £400k / year · £1,440,000 inc. VAT

Submissions closed 3 Sept 2026awarded 23 Sept 2026

Awarded to ‘Withheld Section94 supplier’

Contract term 3 yrsends 21 Dec 2029 · up to 21 Dec 2031 with extensions · starts 22 Dec 2026

What is being bought

Published requirement description

The Electoral Office for Northern Ireland (EONI) wishes to appoint a contractor for the transportation of Electoral Office equipment. The contract will commence in December 2026 following the completion of the existing contract.

The authority expects to re-tender this requirement around 31 Jul 2031, 23:59 BST.

CPV: Road transport services · Transport services (excl. Waste transport)

The lotProcurement structure

single lot · value published

Lot #1AwardedRenewal 3 yrsPublished value£1,200,000

Contract period: 22 Dec 2026 – 21 Dec 2029 (3 yrs) · up to 21 Dec 2031 with extensionsValue: £1,200,000 exc. VAT · £1,440,000 inc. VAT

Delivery: Northern Ireland

Extensions: EONI may, at its discretion, require the use of an end to end tracking solution covering the full journey of ballot boxes, from collection at storage through all transfers and deliveries, to final delivery at count venues and return to storage, where applicable. Please see section 23 of the specification for further information. · Two optional one year extensions

60000000 Transport services (excl. Waste transport)60100000 Road transport services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 49.800000000000004%Price: 40%Social value: 10.2%

Published sub-criteria (6)

AC1 - Proposed Methodology: 30%
AC2 - Contingency Arrangements and Contract Management: 10.2%
AC4 - Mobilisation and Readiness Planning: 6.6%
AC5 - UK GDPR: 3%
AC6 - Total Cost: 40%
AC3 - Social Value Theme 3: 10.2%

Published award criteria (6)

AC1 - Proposed Methodology: 30 percent
AC2 - Contingency Arrangements and Contract Management: 10.2 percent
AC3 - Social Value Theme 3: 10.2 percent
AC4 - Mobilisation and Readiness Planning: 6.6 percent
AC5 - UK GDPR: 3 percent
AC6 - Total Cost: 40 percent

What this means for your bid

Price carries 40 of 100 points: a 10% discount moves about 4 points. Quality carries 49.8 of 100: the paper moves it further than the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record

Procedure method: Open procedure
Legal basis: UKPGA · 2023/54 Procurement Act 2023
Procurement category: Services
Notice status: Awarded
Procurement threshold: Above threshold (FTS publication)
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes · next expected 31 Jul 2031
First published: 28 Jul 2026, 13:18 BST
Last source update: 12 Oct 2026, 15:28 BST
Award evaluation window: Submission end – 8 Oct 2026
Authority reference: ID 6542563
FTS notice number: 2026/S 000-071208
Latest notice: Contract details notice (UK7)
Classification (CPV): Road transport servicesTransport services (excl. Waste transport)
Delivery area: Northern Ireland (UKN)
Official registry OCID: ocds-h6vhtk-06d536 Find a Tender

How it was run

Official notice

Run through: eTendersNI · Who buys & how to bid on eTendersNI

Supplier login requiredElectronic submission allowedLanguage: EN

Access & registration note: Free Northern Ireland registration

Submission deadline: 3 Sept 2026, 15:00 BST
Clarification deadline: 24 Aug 2026, 17:00 BST
Submission channel: Official e-sourcing portal
Electronic submission: Allowed
Accepted languages: en

Detailed submission instructions & authority contactsFrom official release

Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below.

Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.

The tender documents are available with unrestricted and full direct access, free of charge, at: URL etendersni.gov.uk/epps ↗

Timeline

28 Jul 2026 → 22 Dec 2026 · 8 dates

Tender notice published85 days ago
28 Jul 2026, 13:18 BST
Clarification questions by57 days ago
24 Aug 2026, 17:00 BST
Submission deadline48 days ago
3 Sept 2026, 15:00 BST
Assessment summaries sent28 days ago
23 Sept 2026, 00:00 BST
Standstill ends13 days ago
7 Oct 2026, 23:59 BST
Award decision expected by12 days ago
8 Oct 2026, 23:59 BST
Latest notice published9 days ago
12 Oct 2026, 15:28 BST
Today
21 Oct 2026
Contract startsin 62 days
22 Dec 2026

Notice history

5 events · 3 releases on Find a Tender · since 28 Jul 2026

Tender notice published
28 Jul 2026, 13:18 BST
UK4
Contract award notice published
28 Sept 2026, 09:55 BST
UK6
Status changed to complete
28 Sept 2026, 09:55 BST
Contract signature expected
8 Oct 2026, 23:59 BST
scheduled
Contract details notice published
12 Oct 2026, 15:28 BST
UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £1,200,0001 award exc. VAT

Bids received 11 from SMEs

Contracts signed 1latest 9 Oct 2026

Awarded to	Value	Date	Status
‘Withheld Section94 supplier’SME21 Dec 2026 – 20 Dec 2029 · up to 20 Dec 2031Extensions: Two optional 12 month extensions.	£1,200,000	23 Sept 2026	Awarded

Contracts

ID 6542563 - NIO - EONI - Provision of a Transportation Service for the Collection, Delivery & Return of Electoral Office Equipment & Materials · ‘Withheld Section94 supplier’SME
Signed
9 Oct 2026
Value
£1,200,000
Period
21 Dec 2026 – 20 Dec 2029 · up to 20 Dec 2031 with extensions
Status
active
Extensions
Two optional 12 month extensions.
No agreed KPIs: Not required.

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
1final-stage tenders	1	0	—

Contracting authority & participating public bodies

3 public bodies on the notice

Electoral Office for Northern Ireland

Contracting authorityPublic authority - central governmentNorthern Irish devolved regulations apply GB-PPON: PNQX-6194-GDGQ Colby House, Stranmillis Ct, Belfast, UK, BT1 9WWContact email

Other public bodies

CPDBeneficiary authority
CPD - Supplies & Services DivisionProcess contact pointProcuring entityConstruction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.GB-PPON: PVWG-8426-YWXV Belfast, Northern IrelandContact email

Bidders & participating suppliers

1 commercial party on the notice

Withheld for security reasonsAwarded supplierGB-PPON: PBXY-3232-WNHZ Withheld for security reasons, Withheld for security reasons, Northern Ireland, BT3 9EDContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender12 Oct 2026, 15:28 BST
Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender28 Sept 2026, 09:55 BST
Tender notice tenderTender noticeUK4Tender notice on Find a Tender28 Jul 2026, 13:18 BST