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Official procurement procedure

ID 6278672 DOJ DAC 16/25 DOJ - NIPS - SAP Licenses

No classification published
Location not published
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Northern Ireland Prison Service: "ID 6278672 DOJ DAC 16/25 DOJ - NIPS - SAP Licenses". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityNorthern Ireland Prison ServiceScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Northern Ireland Prison Service
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Northern Ireland Prison Service. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
Not availableNo published reports
Bid counts are not published for this buyer
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 6 active published awards; 0 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityNorthern Ireland Prison Service
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published13 Mar 2026, 11:28 GMT
Last source update13 Mar 2026, 11:28 GMT
Recurring procurementNot published
ClassificationNot published
Delivery areaLocation not published
OCIDocds-h6vhtk-05e9eb
What is being bought
NIPS are currently using ERP ECC6 software for the COMPASS System (NIPS HR/Payroll/Rostering/Training system for Operational Staff). NIPS already own the required ERP ECC6 licences as they were purchased as part of the original contract. Enterprise Support is required to download future software releases, software support patches relating to legislative changes in Payroll/HR and for technical support. Without this support NIPS cannot operate and maintain this system to be fit for purpose. The support and maintenance is paid annually and the contract cost for the four year period is £660,680 VAT Inclusive.
What changed
From the official release history
  1. Official notice release published
    13 Mar 2026, 11:28 GMT
  2. Official notice release published
    11 Dec 2025, 09:56 GMT
  3. Status changed to complete
    27 Nov 2025, 10:35 GMT
  4. Official notice release published
    27 Nov 2025, 10:35 GMT
  5. Buyer information updated
    27 Nov 2025, 10:35 GMT
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    complete
    Published valueNot published
    The source published no individual title or description for this lot.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    13 Mar 2026, 11:28 GMT
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 1 Jan 2026, 00:00 GMT · £550,567
Commercial outcome and competition
Awards
Withheld Section 94 Supplier
Not published · Not published · active
Contracts
ID 6278672 DOJ DAC 16/25 DOJ - NIPS - SAP Licenses
£550,567 · signed 1 Jan 2026, 00:00 GMT · active
Contract period: 1 Jan 2026, 00:00 GMT — 31 Dec 2026, 23:59 GMT
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

Northern Ireland Prison Service

Contracting authority GB-PPON-PRMX-2692-MXQX
View buyer profile

  • CPD - Supplies & Services Division
    processContactPoint
    procuringEntity

    GB-PPON: PVWG-8426-YWXV
    Clare House, 303 Airport Road West, BELFAST, UKN06, BT3 9ED, GB
    SSDAdmin.CPD@finance-ni.gov.uk

  • Northern Ireland Prison Service
    buyer

    GB-PPON: PRMX-2692-MXQX
    Dundonald House, Upper Newtownards Road, Belfast, UKN06, BT4 3SU, GB
    SSDAdmin.CPD@finance-ni.gov.uk

  • Withheld Section94 Supplier
    supplier

    GB-PPON: PBXY-3232-WNHZ
    Withheld address line 1, Withheld Town, UKN06, BT3 9ED, GB
    witheldemail@noreply.com
Documents (1)
Official links; attachments are not copied

  • Not published

    tender
    conflictOfInterest
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleUnder Chapter 3 and Schedule 5 of the Procurement Act there are justifications for a direct award on the grounds set out under paragraph 7 where the public contract concerns the supply of goods, services or works by the existing supplier which are intended as an extension to, or partial replacement of, existing goods, services or works in circumstances where a change in supplier would result in the contracting authority receiving goods, services or works that are different from, or incompatible with, the existing goods, services or works, and the difference or incompatibility would result in disproportionate technical difficulties in operation or maintenance. On the basis of the information presented, it may be possible to rely on a derogation in this case as SAP (UK) Ltd appear to be the only company who can deliver the required licence and support. required support.