TenderlineUK
Procurement Intelligence
Search
Find a TenderAwarded without competitionContract details notice
Published 27 Nov 2025, 10:35 GMT

Official UK procurement notice

ID 6278672 DOJ DAC 16/25 DOJ - NIPS - SAP Licenses

Official notice

Authority: Northern Ireland Prison Service (Central government)·On behalf of: CPD

Direct award
Sectors: IT Services & Software (72) Delivery: Northern Ireland (UKN)
Awarded value£550,567published award · exc. VAT
Awarded 11 Dec 2025no call for competition
Awarded to Withheld Section94 supplier

What is being bought

Published requirement description

NIPS are currently using ERP ECC6 software for the COMPASS System (NIPS HR/Payroll/Rostering/Training system for Operational Staff). NIPS already own the required ERP ECC6 licences as they were purchased as part of the original contract.

Enterprise Support is required to download future software releases, software support patches relating to legislative changes in Payroll/HR and for technical support. Without this support NIPS cannot operate and maintain this system to be fit for purpose.

The support and maintenance is paid annually and the contract cost for the four year period is £660,680 VAT Inclusive.

The lotProcurement structure

single lot · no lot value published
Lot #1Awarded
Delivery: Northern Ireland
72000000 IT services: consulting, software development, Internet and support

Procedure terms & legal framework

From the official record
Procedure method
Direct award
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Unspecified in notice
Recurring procurement
Unspecified in notice
First published
27 Nov 2025, 10:35 GMT
Last source update
13 Mar 2026, 11:28 GMT
Authority reference
ID 6278672 DOJ DAC 16/25
FTS notice number
2026/S 000-022853
Latest notice
Contract details notice (UK7)
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-05e9eb Find a Tender
Why no open competition
Single Suppliers Technical Reasons
Published justification

Under Chapter 3 and Schedule 5 of the Procurement Act there are justifications for a direct award on the grounds set out under paragraph 7 where the public contract concerns the supply of goods, services or works by the existing supplier which are intended as an extension to, or partial replacement of, existing goods, services or works in circumstances where a change in supplier would result in the contracting authority

receiving goods, services or works that are different from, or incompatible with, the existing goods, services or works, and the difference or incompatibility would result in disproportionate technical difficulties in operation or maintenance. On the basis of the information presented, it may be possible to rely on a derogation in this case as

SAP (UK) Ltd appear to be the only company who can deliver the required licence and support.

required support.

How it was run

Official notice
Submission deadline
—

Timeline

22 Dec 2025 → 13 Mar 2026 · 2 dates
  1. Standstill ends306 days ago
    22 Dec 2025, 23:59 GMT
  2. Notice published226 days ago
    13 Mar 2026, 11:28 GMT

Notice history

4 events · 3 releases on Find a Tender · since 27 Nov 2025
  1. Transparency notice published
    27 Nov 2025, 10:35 GMT
    UK5
  2. Contract award notice published
    11 Dec 2025, 09:56 GMT
    UK6
  3. Contract signature expected
    23 Dec 2025, 23:59 GMT
    scheduled
  4. Contract details notice published
    13 Mar 2026, 11:28 GMT
    UK7

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £550,5671 award exc. VAT
Contracts signed 1latest 1 Jan 2026
Awarded toValueDateStatus
Withheld Section94 supplierID 6278672 DoJ DAC 16/25 DoJ - NIPS - SAP Licences - ERP ECC6 Ehp61 Jan 2026 – 31 Dec 2026 · up to 31 Dec 2030Extensions: Following the initial contract period, there are 3 potential extension periods of up to 12 months each. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority.£550,56711 Dec 2025Awarded

Contracts

  • ID 6278672 DOJ DAC 16/25 DOJ - NIPS - SAP Licenses · Withheld Section94 supplier

    Signed
    1 Jan 2026
    Value
    £550,567
    Period
    1 Jan 2026 – 31 Dec 2026 · up to 31 Dec 2030 with extensions
    Status
    active
    Extensions
    Following the initial contract period, there are 3 potential extension periods of up to 12 months each. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority.

    No agreed KPIs: The contract value is below the relevant threshold of £5million and key performance indicators are not required.

Contracting authority & participating public bodies

3 public bodies on the notice

Northern Ireland Prison Service

Contracting authorityPublic authority - sub-central governmentNorthern Irish devolved regulations apply GB-PPON: PRMX-2692-MXQX Dundonald House, Upper Newtownards Road, Belfast, Northern Ireland, BT4 3SUContact email

Other public bodies

  • CPDBeneficiary authority
  • CPD - Supplies & Services DivisionProcess contact pointProcuring entitySummary of their role in this procurement: Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.GB-PPON: PVWG-8426-YWXV BELFAST, Northern IrelandContact email

Bidders & participating suppliers

1 commercial party on the notice
  • Withheld Section94 SupplierAwarded supplierGB-PPON: PBXY-3232-WNHZ Withheld address line 1, Withheld Town, Northern Ireland, BT3 9EDContact email

Official documents & specifications (3)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Transparency notice awardTransparency noticeUK5Transparency notice on Find a Tender