Official UK procurement notice
ID 6025438 - PSNI - Corporate Events Management Service
Authority: Police Service of Northern Ireland (PSNI) (Central government)·On behalf of: CPD
What is being bought
Published requirement descriptionThe Police Service of Northern Ireland (PSNI) requires a Supplier to provide Event Management Services. PSNI hosts a number of events - sometimes annual events. For example, Highly Commended Awards, and others on an ad hoc basis - at various locations across Northern Ireland, at venues within and outside the Police estate. Previously events have been held at Newforge Country Club, Police College, Garnerville, Riddell Hall, Belfast and sometimes hotels and conference facilities across Northern Ireland.
CPV: Event services · Exhibition, fair and congress organisation services · Fair and exhibition organisation services · Seminar organisation services
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£562,000
- Technical & professional ability
As per Tender documentation.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
- AC1 Methodology and Resource Management: Weighting 24.05%. As per tender documentation.
- AC2 Contract Manager Experience: Weighting 16.25%. As per tender documentation.
- AC3 Contract Management: Weighting 9.1%. As per tender documentation.
- AC4 Contingency Plans to Maintain Continuity of Service: Weighting 5.2%. As per tender documentation.
- AC5 Social Value: Weighting 10.4%. As per tender documentation.
- AC6 Price – Scenario One: Weighting 21%. As per tender documentation.
- AC7 Price – Scenario Two: Weighting 14%. As per tender documentation.
- Technical & professional ability
As per Tender documentation.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Light touch regime
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Unspecified in notice
- First published
- 23 Jan 2026, 17:40 GMT
- Last source update
- 22 Sept 2026, 14:29 BST
- Award evaluation window
- Submission end – 27 Apr 2026
- Authority reference
ID 6025438- FTS notice number
2026/S 000-006387- Latest notice
- Contract award notice (UK6)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-060dd3Find a Tender- Contract terms summary
The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority
- Risks
If at any time during the procurement, or post award, it comes to the attention of the Contracting Authority (CA) or CPD, by whatever means, that a Supplier has become ‘excluded’ or ‘excludable’ as per Sec 57 of the PA 2023, the CA, after compliance with its obligations under the PA 23, reserves the right to exclude said Supplier from the procurement procedure or terminate any contract they have been awarded.
Insert appropriate reservations of rights and disclaimers of liability here consider - e.g.
The Contracting Authority expressly reserves the rights:
(I). not to award any contract as a result of the procurement process commenced by publication of this notice;
(II). to make whatever changes it may see fit to the content and structure of the tendering Competition;
(III). to award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and
(IV). to award contract(s) in stages.
and in no circumstances will the Authority be liable for any costs incurred by candidates.
How it was run
Official notice- Submission deadline
- 20 Feb 2026, 15:00 GMT
- Clarification deadline
- 10 Feb 2026, 15:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below.
Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.
The tender documents are available with unrestricted and full direct access, free of charge, at: URL etendersni.gov.uk/epps ↗
Timeline
23 Jan 2026 → 1 Oct 2026 · 8 dates- Tender notice published272 days ago23 Jan 2026, 17:40 GMT
- Clarification questions by254 days ago10 Feb 2026, 15:00 GMT
- Submission deadline244 days ago20 Feb 2026, 15:00 GMT
- Award decision expected by177 days ago27 Apr 2026, 23:59 BST
- Contract starts164 days ago11 May 2026, 00:00 BST
- Assessment summaries sent30 days ago22 Sept 2026, 00:00 BST
- Latest notice published30 days ago22 Sept 2026, 14:29 BST
- Standstill ends20 days ago1 Oct 2026, 23:59 BST
Notice history
4 events · 2 releases on Find a Tender · since 23 Jan 2026- Tender notice published23 Jan 2026, 17:40 GMTUK4
- Contract award notice published22 Sept 2026, 14:29 BSTUK6
- Status changed to complete22 Sept 2026, 14:29 BST
- Contract signature expected2 Oct 2026, 23:59 BSTscheduled
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| ‘Withheld Section94 supplier’SME3 Oct 2026 – 2 Oct 2031 | £562,000 | 22 Sept 2026standstill to 1 Oct 2026 | Standstill |
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6final-stage tenders · 8 at stage one | 3 | 0 | — |
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- CPDBeneficiary authority
- CPD - Supplies & Service DivisionProcess contact pointProcuring entityConstruction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.
Bidders & participating suppliers
1 commercial party on the notice- Withheld Section94 SupplierAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedNotices published for this procedure
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender