Official UK procurement notice
ID 5949915 - NIPS Supply and Delivery of Toiletries & Personal Hygiene Items for Stores & Tuck Shop 2025
Authority: Northern Ireland Prison Service (Central government)·On behalf of: CPD
What is being bought
Published requirement descriptionThe Northern Ireland Prison Service (NIPS) is an Executive agency of the Department of Justice NI (DOJ NI) and is responsible for the management of His Majesty's Prisons in Northern Ireland. The Prison Service operates under the control of the Department of Justice for Northern Ireland. It is governed by the Prison Act (Northern Ireland) 1953 and the Prison and Young Offenders Rules (Northern Ireland) 1995. There are three Prisons in Northern Ireland which comprise of Maghaberry and Magilligan accommodating adult male prisoners and Hydebank Wood College which accommodates both male and female students. The Buyer wishes to establish a contract for the supply and delivery of a range of toiletry and personal hygiene items for:- a. Distribution within the prison establishments from the NIPS Stores b. Purchase from the Prisoner's tuckshop at their own expense The contract will be for a period of five (5) years with no options to extend beyond this period.
- The authority expects to re-tender this requirement around 31 May 2030, 23:59 BST.
CPV: Perfumes and toiletries · Personal care products
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£2,150,000
- Technical & professional ability
As per Tender documentation.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Qualitative Criteria: 30%
- Quantitative Criteria: 70%
Published award criteria (2)
- Qualitative Criteria: As per tender documentation - Instructions to Tenders document
- Quantitative Criteria: As per tender documentation - Instructions to Tenders document
- Technical & professional ability
As per Tender documentation.
- Price carries 70 of 100 points: a 10% discount moves about 7 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Open procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Awarded
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes · next expected 31 May 2030
- First published
- 14 Aug 2025, 12:17 BST
- Last source update
- 21 Nov 2025, 10:30 GMT
- Award evaluation window
- Submission end – 13 Oct 2025
- Authority reference
5949915- FTS notice number
2025/S 000-048717- Latest notice
- Contract details notice (UK7)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0587cdFind a Tender- Contract terms summary
For further details on invoicing procedures please see : www.finance-ni.gov.uk/articles/account-ni-… ↗
Contract Value
The estimated value figure indicated in the Scope Section represents an overall estimated contract value. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.
How it was run
Official notice- Submission deadline
- 15 Sept 2025, 23:59 BST
- Clarification deadline
- 5 Sept 2025, 17:00 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below.
Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.
The tender documents are available with unrestricted and full direct access, free of charge, at: URL etendersni.gov.uk/epps ↗
Timeline
14 Aug 2025 → 21 Nov 2025 · 8 dates- Tender notice published14 Aug 2025, 12:17 BST
- Clarification questions by5 Sept 2025, 17:00 BST
- Submission deadline15 Sept 2025, 23:59 BST
- Award decision expected by378 days ago13 Oct 2025, 23:59 BST
- Assessment summaries sent353 days ago7 Nov 2025
- Contract starts343 days ago17 Nov 2025
- Standstill ends341 days ago18 Nov 2025, 23:59 GMT
- Latest notice published339 days ago21 Nov 2025, 10:30 GMT
Notice history
5 events · 3 releases on Find a Tender · since 14 Aug 2025- Tender notice published14 Aug 2025, 12:17 BSTUK4
- Contract award notice published7 Nov 2025, 16:27 GMTUK6
- Status changed to complete7 Nov 2025, 16:27 GMT
- Contract signature expected20 Nov 2025, 23:59 GMTscheduled
- Contract details notice published21 Nov 2025, 10:30 GMTUK7
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Withheld Section94 supplier21 Nov 2025 – 20 Nov 2030 | £2,150,000 | 7 Nov 2025 | Awarded |
Contracts
1 · Withheld Section94 supplier
- Signed
- 20 Nov 2025
- Value
- £2,150,000
- Period
- 21 Nov 2025 – 20 Nov 2030
- Status
- active
No agreed KPIs: The value of this contract is below the relevant threshold of £5 million including VAT and as such the reporting and publication of KPIs is not mandated.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1final-stage tenders | 1 | 0 | — |
Contracting authority & participating public bodies
3 public bodies on the noticeOther public bodies
- CPDBeneficiary authority
- CPD - Supplies & Services DivisionProcess contact pointProcuring entityConstruction and Procurement Delivery -Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.
Bidders & participating suppliers
1 commercial party on the notice- Withheld Section94 SupplierAwarded supplier
Official documents & specifications (3)
Official links; attachments are not copiedNotices published for this procedure
- Contract details notice Contract details notice on Find a Tender
- Contract award notice Contract award notice on Find a Tender
- Tender notice Tender notice on Find a Tender