TenderlineUK
Procurement Intelligence
Search
Find a TenderAwardedContract details notice
Published 29 May 2025, 12:43 BST

Official UK procurement notice

DAERA - MC2 and SG2 Movement Non Carbon (NCR) serialised books

Official notice

Authority: Department of Agriculture, Environment and Rural Affairs (Central government)·On behalf of: CPD

GoodsOpen procedureAbove thresholdSME suitable
Sectors: Printed matter and related products (22)Business Services & Consultancy (79) Delivery: Northern Ireland (UKN)
Published estimate£400,000≈ £133k / year · £480,000 inc. VAT
Submissions closed 30 Jun 2025awarded 4 Sept 2025
Awarded to The Pierce Partnership Limited t/a The Foundation, Improvised Print3 awards
Contract term 3 yrsends 31 Aug 2028 · up to 31 Aug 2030 with extensions · starts 1 Sept 2025

What is being bought

Published requirement description

Within DAERA the Veterinary Service Animal Health Group has an Identification,Registration and Movement (IRM) Branch that monitors compliance with the legislative requirements for animal identification and movement recording.

The Cattle Identification (Notification of Births, Deaths and Movements) Regulations (Northern Ireland) 1999 require herd Keepers to notify the movement of animals on to and

off their farms. To facilitate this DAERA provides movement notification documentation for the use of the Keepers concerned. IRM Branch determines the need for replacement stocks by monitoring the usage of notification documents and ordering sufficient stocks to

support the continued operation of that system.

Please see CFT documents for full details of the requirements.

  • The authority expects to re-tender this requirement around 1 Mar 2030, 23:59 GMT.

CPV: Printed books, brochures and leaflets · Printing and related services · Printing services · Services related to printing

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrsSMEPublished value£400,000
Contract period: 1 Sept 2025 – 31 Aug 2028 (3 yrs) · up to 31 Aug 2030 with extensionsValue: £400,000 exc. VAT · £480,000 inc. VAT
Delivery: Northern IrelandEligibility: SME eligible
Extensions: Following the initial contract period, there is a potential extension period of up to 24 months. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority.
22100000 Printed books, brochures and leaflets79800000 Printing and related services79810000 Printing services79820000 Services related to printing
Pre-qualification & selection criteria (PQQ)1
  • Technical & professional ability

    As per Tender documentation.

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 10%Price: 90%
Published sub-criteria (2)
  • AC1 - Contract Management & Contingency Arrangements: 10%
  • AC2 - Total Contract Price: 90%
Published award criteria (2)
  • AC1 - Contract Management & Contingency Arrangements: As per Tender documentation.
  • AC2 - Total Contract Price: As per Tender documentation.
Conditions of participation1
  • Technical & professional ability

    As per Tender documentation.

What this means for your bid
  • Price carries 90 of 100 points: a 10% discount moves about 9 points. This one is won on the number: sharpen the price before polishing the prose.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Goods
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 1 Mar 2030
First published
29 May 2025, 12:43 BST
Last source update
2 Oct 2025, 15:12 BST
Award evaluation window
Submission end – 28 Jul 2025
Authority reference
ID 5858582
FTS notice number
2025/S 000-028442
Latest notice
Contract details notice (UK7)
Classification (CPV)
Printed books, brochures and leafletsPrinting and related servicesPrinting servicesServices related to printing
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-0528c9 Find a Tender
Contract terms summary

For further details on invoicing procedures please see : www.finance-ni.gov.uk/ar ↗ ticles/account-ni-good-invoicing-practice

Contract Value

The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free Northern Ireland registration
Submission deadline
30 Jun 2025, 15:00 BST
Clarification deadline
20 Jun 2025, 15:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below.

Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.

The tender documents are available with unrestricted and full direct access, free of charge, at: URL etendersni.gov.uk/epps ↗

Timeline

29 May 2025 → 2 Oct 2025 · 8 dates
  1. Tender notice published
    29 May 2025, 12:43 BST
  2. Clarification questions by
    20 Jun 2025, 15:00 BST
  3. Submission deadline
    30 Jun 2025, 15:00 BST
  4. Award decision expected by
    28 Jul 2025, 23:59 BST
  5. Contract starts
    1 Sept 2025, 00:00 BST
  6. Assessment summaries sent
    4 Sept 2025, 00:00 BST
  7. Standstill ends395 days ago
    15 Sept 2025, 23:59 BST
  8. Latest notice published379 days ago
    2 Oct 2025, 15:12 BST

Notice history

9 events · 5 releases on Find a Tender · since 29 May 2025
  1. Tender notice published
    29 May 2025, 12:43 BST
    UK4
  2. Contract award notice published
    5 Aug 2025, 13:36 BST
    UK6
  3. Status changed to complete
    5 Aug 2025, 13:36 BST
  4. Contract award notice published
    6 Aug 2025, 12:43 BST
    UK6
  5. Contract signature expected
    15 Aug 2025, 23:59 BST
    scheduled
  6. Contract signature expected
    19 Aug 2025, 23:59 BST
    scheduled
  7. Contract award notice published
    4 Sept 2025, 17:17 BST
    UK6
  8. Contract signature expected
    17 Sept 2025, 23:59 BST
    scheduled
  9. Contract details notice published
    2 Oct 2025, 15:12 BST
    UK7
Routine re-releases (5)
  • 2025-08: 1 release · 5 Aug 2025
  • 2025-05: 1 release · 29 May 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3some still in standstill
Awarded value £1,200,0003 awards exc. VAT
Bids received 22 from SMEs
Contracts signed 1latest 5 Sept 2025
Awarded toValueDateStatus
The Pierce Partnership Limited t/a The FoundationSMEID 5858582 - DAERA - MC2 and SG2 Movement Non Carbon (NCR) serialised books17 Sept 2025 – 16 Sept 2028 · up to 16 Sept 2030Extensions: Following the initial contract period, there is a potential extension period of up to 24 months. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority.£400,0004 Sept 2025standstill to 15 Sept 2025Standstill
Improvised PrintSME, The Pierce Partnership Limited t/a The Foundationjoint awardID 5858582 - DAERA - MC2 and SG2 Movement Non Carbon (NCR) serialised books1 Sept 2025 – 31 Aug 2028 · up to 31 Aug 2030Extensions: Following the initial contract period, there is a potential extension period of up to 24 months. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority.£400,0005 Aug 2025Awarded
Improvised PrintSMEID 5858582 - DAERA - MC2 and SG2 Movement Non Carbon (NCR) serialised books1 Sept 2025 – 31 Aug 2028 · up to 31 Aug 2030Extensions: Following the initial contract period, there is a potential extension period of up to 24 months. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority.£400,0005 Aug 2025standstill to 15 Aug 2025Standstill

Contracts

  • ID 5858582 - DAERA - MC2 and SG2 Movement Non Carbon (NCR) serialised books · Improvised PrintSME, The Pierce Partnership Limited t/a The Foundation

    Signed
    5 Sept 2025
    Value
    £400,000
    Period
    17 Sept 2025 – 16 Sept 2028 · up to 16 Sept 2030 with extensions
    Status
    active
    Extensions
    Following the initial contract period, there is a potential extension period of up to 24 months. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority.

    No agreed KPIs: The value of this contract is below the relevant threshold of £5 million including VAT and as such the reporting and publication of KPIs is not mandated.

Bid statistics published by the authority

BidsSMEVCSEValid bid range
2final-stage tenders20—

Contracting authority & participating public bodies

3 public bodies on the notice

Department of Agriculture, Environment and Rural Affairs

Contracting authorityPublic authority - central governmentNorthern Irish devolved regulations apply GB-PPON: PLDR-5748-GBBJ Clare House 303 Airport Road West, Belfast, Northern Ireland, BT3 9EDContact email

Other public bodies

  • CPDBeneficiary authority
  • CPD - Supplies & Services DivisionProcess contact pointProcuring entityConstruction and Procurement Delivery – Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland.GB-PPON: PVWG-8426-YWXV BELFAST, Northern IrelandContact email

Bidders & participating suppliers

3 commercial parties on the notice

Official documents & specifications (5)

Official links; attachments are not copied

Notices published for this procedure

  • Contract details notice contractContract details noticeUK7Contract details notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Contract award notice awardContract award noticeUK6Contract award notice on Find a Tender
  • Tender notice tenderTender noticeUK4Tender notice on Find a Tender