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Find a TenderAwardedContract details notice
Published 24 Apr 2025, 14:01 BST

Official UK procurement notice

ID 5828449 - TEO - Equality Commission - Provision of IT Support to Equality House ALBs and NIHRC

Official notice

Authority: Equality Commission for Northern Ireland (Central government)·On behalf of: CPD

ServicesOpen procedureAbove thresholdSME suitable
Sectors: IT Services & Software (72) Delivery: Northern Ireland (UKN)
Published estimate£1,916,667≈ £605k / year · £2,300,000 inc. VAT · 1 value update9.1% below published estimate
Submissions closed 27 Aug 2025awarded 4 Sept 2025
Awarded to CYBER SECURITY N.I. LTD
Contract term 3 yrs 2 moends 16 Nov 2028 · up to 16 Nov 2032 with extensions · starts 22 Sept 2025

What is being bought

Published requirement description

In its capacity as Lead Tenant for organisations based in Equality House and the NI Human Rights Commission, ECNI requires a contract for the provision of IT Support Services. The Contract will be for an Implementation period of up to 8 weeks, followed by an Initial period of 3 years with the option to extend for two further periods of up to 24 months each.

  • The authority expects to re-tender this requirement around 17 May 2032, 23:59 BST.

CPV: Computer network services · Computer support and consultancy services · Computer support services · Computer-related management services · Computer-related services · IT services: consulting, software development, Internet and support · Network management software services · Technical computer support services

The lotProcurement structure

single lot · value published
Lot #1AwardedRenewal 3 yrs 2 moPublished value£1,916,667
Contract period: 22 Sept 2025 – 16 Nov 2028 (3 yrs 2 mo) · up to 16 Nov 2032 with extensionsValue: £1,916,667 exc. VAT · £2,300,000 inc. VAT
Delivery: Northern Ireland
Extensions: Following contract award there will be an implementation period of approximately 8 weeks prior to commencement of the Initial Term. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority.
72000000 IT services: consulting, software development, Internet and support72500000 Computer-related services72510000 Computer-related management services72511000 Network management software services72600000 Computer support and consultancy services72610000 Computer support services
Pre-qualification & selection criteria (PQQ)1
  • Technical & professional ability

    As per Tender documentation

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
  • AC1 - Implementation Plan: As per tender documentation
  • AC2 - Service Delivery: As per tender documentation
  • AC3 - Contract and Account Management: as per tender documentation
  • AC4 - Business Continuity: as per tender documentation
  • AC5 - Social Value: as per tender documentation
  • AC6 - Total Contract Price: as per tender documentation
Conditions of participation1
  • Technical & professional ability

    As per Tender documentation

Procedure terms & legal framework

From the official record
Procedure method
Open procedure
Legal basis
UKPGA · 2023/54 Procurement Act 2023
Procurement category
Services
Notice status
Awarded
Procurement threshold
Above threshold (FTS publication)
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes · next expected 17 May 2032
First published
24 Apr 2025, 14:01 BST
Last source update
19 Sept 2025, 10:09 BST
Award evaluation window
Submission end – 22 Sept 2025
FTS notice number
2025/S 000-043168
Latest notice
Contract details notice (UK7)
Classification (CPV)
Computer network servicesComputer support and consultancy servicesComputer support servicesComputer-related management servicesComputer-related servicesIT services: consulting, software development, Internet and supportNetwork management software servicesTechnical computer support services
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-050701 Find a Tender
Contract terms summary

Contract Value

The estimated value figure indicated in the Scope Section represents an overall estimated contract value. This value reflects the potential scale of the contract and takes into account potential optional extension periods and the uptake of potential optional services as detailed in the tender documents. This figure does not however take into account the application of indexation or increases to charges due to increases in the Real Living Wage. Neither CPD nor the contracting Authority can provide any guarantee as to the level of business under this contract. The Contracting Authority does not bind itself to accept the lowest or any tender. Suppliers remain responsible for all costs and expenses incurred by them or by any third party acting under instructions from the Supplier in connection with taking part in this procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and a Supplier shall have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed by the Contracting Authority.

Review and risk notes
Risks

Exclusions

If at any time during the procurement, or post award, it comes to the attention of the Contracting Authority (CA) or CPD, by whatever means, that a Supplier has become ‘excluded’ or ‘excludable’ as per Sec 57 of the PA 2023, the CA, after compliance with its obligations under the PA 23, reserves the right to exclude said Supplier from the procurement procedure or terminate any contract they have been awarded.

The Contracting Authority expressly reserves the rights:

(I). not to award any contract as a result of the procurement process commenced by publication of this notice;

(II). to make whatever changes it may see fit to the content and structure of the tendering Competition;

(III). to award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and

(IV). to award contract(s) in stages.

and in no circumstances will the Authority be liable for any costs incurred by candidates.

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredElectronic submission allowedLanguage: EN
Access & registration note: Free Northern Ireland registration
Submission deadline
27 Aug 2025, 15:00 BST
Clarification deadline
15 Aug 2025, 15:00 BST
Submission channel
Official e-sourcing portal
Electronic submission
Allowed
Accepted languages
en
Detailed submission instructions & authority contactsFrom official release

Tenders must be submitted electronically via the relevant Call for Tender (CfT) opportunity on eTendersNI, website details immediately below.

Paper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.

The tender documents are available with unrestricted and full direct access, free of charge, at: URL etendersni.gov.uk/epps ↗

Timeline

24 Apr 2025 → 22 Sept 2025 · 10 dates
  1. Planning notice published
    24 Apr 2025, 14:01 BST
  2. Next notice expected
    30 Jun 2025, 23:59 BST
  3. Tender notice published
    25 Jul 2025, 14:26 BST
  4. Clarification questions by
    15 Aug 2025, 15:00 BST
  5. Submission deadline
    27 Aug 2025, 15:00 BST
  6. Assessment summaries sent
    4 Sept 2025, 00:00 BST
  7. Standstill ends
    15 Sept 2025, 23:59 BST
  8. Latest notice published398 days ago
    19 Sept 2025, 10:09 BST
  9. Contract starts396 days ago
    22 Sept 2025, 00:00 BST
  10. Award decision expected by395 days ago
    22 Sept 2025, 23:59 BST

Notice history

10 events · 4 releases on Find a Tender · since 24 Apr 2025
  1. Preliminary market engagement notice published
    24 Apr 2025, 14:01 BST
    UK2
  2. Tender notice published
    25 Jul 2025, 14:26 BST
    UK4
  3. Published value updated to £1,916,667
    25 Jul 2025, 14:26 BST
    was £2,030,000
  4. Status changed to active
    25 Jul 2025, 14:26 BST
  5. Procurement method changed
    25 Jul 2025, 14:26 BST
  6. Deadline published: 27 Aug 2025, 15:00 BST
    25 Jul 2025, 14:26 BST
  7. Contract award notice published
    4 Sept 2025, 15:19 BST
    UK6
  8. Status changed to complete
    4 Sept 2025, 15:19 BST
  9. Contract signature expected
    17 Sept 2025, 23:59 BST
    scheduled
  10. Contract details notice published
    19 Sept 2025, 10:09 BST
    UK7
Routine re-releases (4)
  • 2025-04: 1 release · 24 Apr 2025

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1
Awarded value £1,742,1001 award exc. VAT
Bids received 11 from SMEs
Contracts signed 1latest 17 Sept 2025
Awarded toValueDateStatus
CYBER SECURITY N.I. LTDSME1 Oct 2025 – 25 Nov 2028 · up to 25 Nov 2032Extensions: Following the initial period there are two options to extend by up to 24 months each · Options: The Contracting Authority reserves the right to increase or decrease the number of supported devices throughout the contract period£1,742,1004 Sept 2025Awarded

Contracts

  • ID 5828449 - TEO - Equality Commission - Provision of IT Support to Equality House ALBs and NIHRC · CYBER SECURITY N.I. LTDSME

    Signed
    17 Sept 2025
    Value
    £1,742,100
    Period
    1 Oct 2025 – 25 Nov 2028 · up to 25 Nov 2032 with extensions
    Status
    active
    Extensions
    Following the initial period there are two options to extend by up to 24 months each
    Options
    The Contracting Authority reserves the right to increase or decrease the number of supported devices throughout the contract period.

    No agreed KPIs: The contract value does not meet the £5million threshold for reporting KPIs

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1final-stage tenders10—

Contracting authority & participating public bodies

3 public bodies on the notice

Equality Commission for Northern Ireland

Contracting authorityPublic authority - central governmentNorthern Irish devolved regulations apply GB-PPON: PCRV-7846-NVYR Equality House, 7-9 Shaftesbury Square, Belfast, Northern Ireland, BT2 7DPContact email

Other public bodies

  • CPDBeneficiary authority
  • CPD - Supplies & Services DivisionProcess contact pointProcuring entitySummary of their role in this procurement: Construction and Procurement Delivery - Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern IrelandGB-PPON: PVWG-8426-YWXV Belfast, Northern IrelandContact email

Bidders & participating suppliers

2 commercial parties on the notice
  • CYBER SECURITY (N.I.) LTDAwarded supplierGB-COH: NI647179GB-PPON: PGXW-2512-LNMD 16 Mount Charles, Belfast, Northern Ireland, BT7 1NZContact email
  • CYBER SECURITY (N.I.) LTDAwarded supplierGB-PPON: PGXW-2512-LNMD 16 Mount Charles, Belfast, Northern Ireland, BT7 1NZContact email

Official documents & specifications (4)

Official links; attachments are not copied

Notices published for this procedure