Official UK procurement notice
ID 5189476 DfE - Tourism NI - Event Management Support Service
Authority: Tourism Northern Ireland (Central government)
What is being bought3 lots · detail below
Published requirement descriptionTourism NI has a requirement to appoint Suppliers for three Lots to help deliver/manage events to help it achieve their key objectives:
- Lot 1: Tourism Enterprise Development (TED) Programme
- Lot 2: Business Solutions Events
- Lot 3: Ad Hoc Corporate Events The contract will run for a period of three years with the option to extend for a further period of up to and including 24 months.
CPV: Event services · Exhibition, fair and congress organisation services · Fair and exhibition organisation services · Seminar organisation services
Lots and requirements (3)Procurement structure
3 lots · all with a published value (£659,200 together) · a supplier may bid for at most 3 of them · same evaluation weights on every lotLot #1Tourism Enterprise Development TED ProgrammeAwardedPublished value£280,000
Lot #2Business Solutions EventsAwardedPublished value£134,800
Lot #3Ad Hoc Corporate EventsAwardedPublished value£244,400
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (7)
- AC1 Proposed Methodology: 24.5%
- AC2 Event Director and Event Manager Experience: 10.5%
- AC3 Capacity and Contingency Arrangements: 10.5%
- AC5 Event Delivery Team Experience: 7%
- AC6 Contract Management and Monitoring Arrangements: 7%
- AC7 Total Contract Price: 30%
- AC4 Social Value: 10.5%
Published award criteria (7)
- AC1 Proposed Methodology: 24.5
- AC2 Event Director and Event Manager Experience: 10.5
- AC3 Capacity and Contingency Arrangements: 10.5
- AC4 Social Value: 10.5
- AC5 Event Delivery Team Experience: 7
- AC6 Contract Management and Monitoring Arrangements: 7
- AC7 Total Contract Price: 30
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- Yes
- First published
- 15 May 2024, 16:14 BST
- Last source update
- 25 Jul 2024, 15:05 BST
- Award evaluation window
- 17 Jun 2024 – …
- Authority reference
5189476- FTS notice number
2024/S 000-023262- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0459e3Find a Tender
- Review procedure
CPD complied with the Public Contracts Regulations 2015 and incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract was.. communicated to tenderers. That notification provided full information on the award decision. This provided time for the unsuccessful.. tenderers to challenge the award decision before the contract was entered into.
Publisher note: Tourism NI has appointed the successful Suppliers ranked 1 and 2 in respect of each Lot. The highest ranked supplier is the Most Economically Advantageous Tender (MEAT) and will be awarded the contract. The Supplier. ranked 2 is required for capacity and contingency reasons, as mentioned within the Specification, with no guarantee of work. . . The. successful contractor’s performance on the contract will be regularly monitored in line with the tender documentation. Contractors. not. delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor. fails. to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still.. fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action.. If. this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an. act of. grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and the contract may be. terminated.. The issue of a Notice of Unsatisfactory Performance can result in the Contractor being excluded from all procurement. competitions being. undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement. Policy for a period of. three years from the date of issue. The Authority expressly reserves the rights; not to award any contract as a. result of the procurement. process commenced by publication of this notice; to make whatever changes it may see fit to the content and. structure of the tendering. Competition; to award (a) contract(s) in respect of any part(s) of the services covered by this notice; and to. award contract(s) in stages and. in no circumstances will the Authority be liable for any costs incurred by candidates...
How it was run
Official notice- Submission deadline
- 17 Jun 2024, 15:00 BST
- Submission channel
- {"written"}
- Accepted languages
- en
- Bids opened
- 17 Jun 2024, 15:30 BST
Timeline
17 Jun 2024 → 15 Sept 2024 · 4 dates- Submission deadline17 Jun 2024, 15:00 BST
- Bids opened17 Jun 2024, 15:30 BST
- Notice published25 Jul 2024, 15:05 BST
- Bids must remain valid until15 Sept 2024, 23:59 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete25 Jul 2024, 15:05 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Lot 1 · Tourism Enterprise Development TED Programme1 award | |||
| EVENT-FUL CONSULTANCY LTDSME, planndSMEjoint award | £280,000 † | — | Awarded |
| Lot 2 · Business Solutions Events1 award | |||
| EVENT-FUL CONSULTANCY LTDSME, planndSMEjoint award | £134,800 † | — | Awarded |
| Lot 3 · Ad Hoc Corporate Events1 award | |||
| EVENT-FUL CONSULTANCY LTDSME, planndSMEjoint award | £244,400 † | — | Awarded |
Contracts
Lot 1: Tourism Enterprise Development (TED) Programme · EVENT-FUL CONSULTANCY LTDSME, planndSME
- Signed
- 25 Jul 2024
- Value
- £280,000
- Status
- active
Lot 2: Business Solutions Events · EVENT-FUL CONSULTANCY LTDSME, planndSME
- Signed
- 25 Jul 2024
- Value
- £134,800
- Status
- active
Lot 3: Ad Hoc Corporate Events · EVENT-FUL CONSULTANCY LTDSME, planndSME
- Signed
- 25 Jul 2024
- Value
- £244,400
- Status
- active
Bid statistics published by the authority
| Lot | Bids | SME | VCSE | Valid bid range |
|---|---|---|---|---|
| 1 · Tourism Enterprise Development TED Programme | 8bids · 8 electronic · 2 from abroad | 2 | — | — |
| 2 · Business Solutions Events | 8bids · 8 electronic · 2 from abroad | 2 | — | — |
| 3 · Ad Hoc Corporate Events | 8bids · 8 electronic · 2 from abroad | 2 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.Review body
Bidders & participating suppliers
2 commercial parties on the notice- EVENT-FUL CONSULTANCY LTDAwarded supplier
- planndAwarded supplier
Official documents & specifications (1)
Official links; attachments are not copiedTender pack and attachments
- Technical selection criteria