Official UK procurement notice
ID 5029674 - EONI - Printing of Ballot Papers and Associated Documents
Authority: The Electoral Office for Northern Ireland (Central government)
What is being bought
Published requirement descriptionThe Electoral Office for Northern Ireland (EONI) wish to engage a supplier to print and deliver ballot papers and associated documents. Printing services will be required for all elections called during the contract period. The contract is for an initial period of two (2) years, followed by three optional extension periods of one (1) year each. Please refer to the Specification for full details of the requirements.
CPV: Printed matter and related products · Printing and related services · Printing services
The lotProcurement structure
single lot · value publishedLot #1The contract has been modified to include the printing of ballot papers and associated…AwardedPublished value£400,000
The contract has been modified to include the printing of ballot papers and associated documents for local council elections. This is on the basis that the Secretary of State has determined that a joint Assembly and Local Council election will run on the same day. The Electoral Office has been instructed to oversee all printing.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (6)
- AC1 Proposed Methodology - Printing Requirements: 18%
- AC2 Service Delivery: 12%
- AC3 Contract Management: 6%
- AC4 Business Continuity, Disaster Recovery and Contingency Arrangements: 12%
- price: 40%
- AC5 Social Value: 12%
Published award criteria (6)
- AC1 Proposed Methodology - Printing Requirements: 18
- AC2 Service Delivery: 12
- AC3 Contract Management: 6
- AC4 Business Continuity, Disaster Recovery and Contingency Arrangements: 12
- AC5 Social Value: 12
- Price: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 15 Jan 2024, 12:43 GMT
- Last source update
- 2 Jun 2026, 11:59 BST
- Award evaluation window
- 15 Feb 2024 – …
- FTS notice number
2026/S 000-051820- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-042d16Find a Tender
- Review procedure
CPD complied with the Public Contracts Regulations 2015 (as amended),. and incorporated a standstill period at the point information on the awards of the contracts was communicated to tenderers. Those. notifications provided full information on the award decision. This provided time for unsuccessful tenderers to challenge the award. decision before the contract was entered into.
Publisher note: The contract values listed are broad estimates only and include additional quantum for unforeseen demand and to futureproof for additional potential. There is no guarantee of any level of business under this contract. The estimates are not deemed to be conditions of contract nor a guarantee of minimum demand or uptake. No compensation will be payable to a contractor should the actual demand be less than that stated. Contract Monitoring: The successful contractors' performance on this contract will be managed as per specification and regularly monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in Construction and Procurement Delivery for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a notice of written warning and notice of unsatisfactory performance and this contract may be terminated. The issue of a notice of written warning and notice of unsatisfactory performance will result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy for a period of up to 3 years from the date of issue of the notice.
How it was run
Official notice- Submission deadline
- 15 Feb 2024, 15:00 GMT
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 15 Feb 2024, 15:30 GMT
Timeline
15 Feb 2024 → 2 Jun 2026 · 4 dates- Submission deadline15 Feb 2024, 15:00 GMT
- Bids opened15 Feb 2024, 15:30 GMT
- Bids must remain valid until15 May 2024, 23:59 BST
- Notice published142 days ago2 Jun 2026, 11:59 BST
Notice history
1 event · 3 releases on Find a Tender- Status changed to complete28 Mar 2024, 12:59 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Withheld for security reasonsSMEContract | £400,000 †same award published again · counted once | — | Awarded |
| Withheld for security reasonsSME | £400,000 † | — | Awarded |
Contracts
Contract · Withheld for security reasonsSME
- Signed
- 26 Mar 2024
- Value
- £400,000
- Status
- active
Contract 051820-2026-1-1 · Withheld for security reasonsSME
- Signed
- 26 Mar 2024
- Value
- £400,000
- Status
- active
- Change The contract has been modified to include the printing of ballot papers and associated documents for local council elections. This is on the basis that the Secretary of State has determined that a joint Assembly and Local Council election will run on the same day. The Electoral Office has been instructed to oversee all printing., Need for additional works, services or supplies by the original contractor/concessionaire: The contract has been modified to include the printing of ballot papers and associated documents for local council elections. This is on the basis that the Secretary of State has determined that a joint Assembly and Local Council election will run on the same day. The Electoral Office has been instructed to oversee all printing. This will ensure a standardised process and consistent specifications that meet current legislation. This modification does not materially change the nature of the services required under contract from that initially awarded, nor does it change the economic balance of the contract in favour of the contractor as the additional costs during this period will be in line with the charge structure currently operating on the contract and the additional costs will still stay within the original published contract value.
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 2bids · 2 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued.Review body
Bidders & participating suppliers
1 commercial party on the notice- Withheld for security reasonsAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.