Find a TenderCancelled
Published 23 Oct 2023, 11:37 BST

Official UK procurement notice

ID 4894182 DoJ - PRRT - Client Management System

Official notice

Authority: The Department of Justice

ServicesOpen procedure
Published estimate£218,080exc. VAT
Submissions closed 22 Nov 2023

What is being bought

Published requirement description

The Police Rehabilitation and Retraining Trust (PRRT) within the Department of Justice (DOJ) is seeking to appoint a Contractor to supply, deliver and support a CMS. The initial contract period is three years with two options to extend for any period up to, and including, twelve months each.

CPV: Database systems · Database-management system · IT services: consulting, software development, Internet and support · Software package and information systems

The lotProcurement structure

single lot · value published
Lot #1CancelledPublished value£218,080
Extensions: There are two options to extend for any period up to, and including, twelve months each.Variant bids: not allowed

What it takes to win
i

How this buyer will score bids.

The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more
How bids were scored
Quality: 49.800000000000004%Price: 40%Social value: 10.2%
Published sub-criteria (6)
  • AC1 Implementation Planning: 12.6%
  • AC2 Contract Management and Contingency: 12%
  • AC3 Support and Maintenance: 12.6%
  • AC4 Helpdesk: 12.6%
  • AC6 Total Contract Price: 40%
  • AC5 Social Value: 10.2%
Published award criteria (7)
  • MR1 Compliance with the Specification in Full: 0
  • AC1 Implementation Planning: 12.6
  • AC2 Contract Management and Contingency: 12
  • AC3 Support and Maintenance: 12.6
  • AC4 Helpdesk: 12.6
  • AC5 Social Value: 10.2
  • AC6 Total Contract Price: 40
What this means for your bid
  • Price carries 40 of 100 points: a 10% discount moves about 4 points. Quality carries 49.8 of 100: the paper moves it further than the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Open procedure
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Cancelled
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Competitive procedure
GPA / WTO covered
Yes (GPA)
Recurring procurement
Yes
First published
23 Oct 2023, 11:37 BST
Last source update
17 Jan 2024, 11:08 GMT
Award evaluation window
22 Nov 2023 – …
Authority reference
4894182
FTS notice number
2024/S 000-001579
Classification (CPV)
Database systemsDatabase-management systemIT services: consulting, software development, Internet and supportSoftware package and information systems
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-040e1c Find a Tender
Review and risk notes
Review procedure

CPD complied with the Public Contracts Regulations 2015.

Publisher note: The figure indicated in Section II 1.5 represents an estimated contract value. This value reflects the potential scale of the contract,..... however, neither CPD nor the Authority can provide any guarantee as to the level of business under this contract. The Contracting..... Authority does not bind itself to accept the lowest or any tender. Economic Operators remain responsible for all costs and expenses..... incurred by them or by any third party acting under instructions from the Economic Operator in connection with taking part in this..... procurement process regardless of whether such costs arise as a consequence, directly or indirectly of any amendments made to the..... procurement documents by the Contracting Authority at any time. No legally binding contract shall arise (and an Economic Operator..... shall. have no legitimate expectation that a contract will be entered into) until such time as entry into the Contract has been confirmed..... by the. Contracting Authority. Economic Operators should note that all dates, time periods and figures in relation to values and volumes..... specified. in this notice and the procurement documents are approximate only and the Contracting Authority reserves the right to.... change. any or. all of them. The successful contractor’s performance on the contract will be regularly monitored. Contractors not.... delivering on. contract. requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor. fails... to reach. satisfactory. levels of contract performance they will be given a specified time to improve. If, after the specified time,. they still... fail to reach. satisfactory. levels of contract performance, the matter will be escalated to senior management in CPD for. further action... If. this occurs. and their. performance still does not improve to satisfactory levels within the specified period, it may be. regarded as an.. act of. grave. professional. misconduct and they may be issued with a Notice of Unsatisfactory Performance and the. contract may be.. terminated.. The. issue of a. Notice of unsatisfactory Performance will result in the contractor being excluded from. all procurement.. competitions. being. undertaken. by Centres of Procurement Expertise on behalf of bodies covered by the Northern. Ireland Procurement.. Policy for a. period of. twelve. months from the date of issue of the Notice...

How it was run

Official notice
Submission deadline
22 Nov 2023, 15:00 GMT
Submission channel
{"written"}
Accepted languages
en
Bids opened
22 Nov 2023, 15:30 GMT

Timeline

22 Nov 2023 → 20 Feb 2024 · 4 dates
  1. Submission deadline
    22 Nov 2023, 15:00 GMT
  2. Bids opened
    22 Nov 2023, 15:30 GMT
  3. Notice published
    17 Jan 2024, 11:08 GMT
  4. Bids must remain valid until
    20 Feb 2024, 23:59 GMT

Notice history

1 event · 2 releases on Find a Tender
  1. Status changed to cancelled
    17 Jan 2024, 11:08 GMT

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 1

1 further award records carry no date or value.

Contracting authority & participating public bodies

The Department of Justice

Contracting authorityBody governed by public lawGeneral public services c/o Clare House Supplies and Services Division, 303 Airport Road West, BELFAST, UK, BT3 9EDContact email Published organisation website ↗

Dispute resolution & review bodies

  • The UK does not have any such bodies with responsibility for appeal/mediation procedures.Review body Belfast

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

  • Technical selection criteriatenderTechnical selection criteria