Find a TenderAwarded

Published 30 Mar 2023, 11:57 BST

Official UK procurement notice

ID 4783940 DfE - Provision of a Software Application to Collect and Report on Energy Cost and Consumption Data and Carbon Emissions

Authority: Department for the Economy (Central government)

ServicesOpen procedureSME suitable

Sectors: Public utilities (65)Architecture & Engineering (71)IT Services & Software (72) Delivery: Northern Ireland (UKN)

Published estimate£675,000exc. VAT

Submissions closed 5 May 2023awarded 30 Aug 2023

Awarded to UTILIDEX LTD.

What is being bought

Published requirement description

The Department for the Economy (DfE) has a requirement for a Contractor to supply, implement, support and maintain a new software application to collect and report on energy cost and consumption and associated carbon data. The initial contract period is three years with two options to extend for any period up to, and including, 12 months each.

CPV: Computer support and consultancy services · Computer-related services · Energy and related services · Energy-efficiency consultancy services · Energy-management services · Other sources of energy supplies and distribution

The lotProcurement structure

single lot · value published

Lot #1AwardedPublished value£675,000

Delivery: Northern Ireland

Extensions: There are two options to extend for any period up to, and including, 12 months each.Variant bids: not allowed

65400000 Other sources of energy supplies and distribution 71314000 Energy and related services 71314300 Energy-efficiency consultancy services 72500000 Computer-related services 72600000 Computer support and consultancy services

What it takes to win
i
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).

Evaluation split and conditions of participation as published; the tender pack may add more

How bids were scored

Quality: 59.5%Price: 30%Social value: 10.5%

Published sub-criteria (5)

AC1 Implementation Methodology and Technical Design – Functional Requirements: 24.5%
AC2 Performance Requirements and Contract Management Arrangements: 24.5%
AC3 Proposed Contingency Arrangements: 10.5%
AC5 Total Contract Price: 30%
AC4 Social Value: 10.5%

Published award criteria (5)

AC1 Implementation Methodology and Technical Design – Functional Requirements: 24.5
AC2 Performance Requirements and Contract Management Arrangements: 24.5
AC3 Proposed Contingency Arrangements: 10.5
AC4 Social Value: 10.5
AC5 Total Contract Price: 30

What this means for your bid

Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.

Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.

Procedure terms & legal framework

From the official record · publisher note attached

Procedure method: Open procedure
Legal basis: CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category: Services
Notice status: Awarded
Procurement threshold: Unspecified in notice
Regulatory regime: Standard
Commercial structure: Stand-alone contract (no framework)
Competition type: Competitive procedure
GPA / WTO covered: Yes (GPA)
Recurring procurement: Yes
First published: 30 Mar 2023, 11:57 BST
Last source update: 30 Aug 2023, 09:23 BST
Award evaluation window: 5 May 2023 – …
Authority reference: 4783940
FTS notice number: 2023/S 000-025403
Classification (CPV): Computer support and consultancy servicesComputer-related servicesEnergy and related servicesEnergy-efficiency consultancy servicesEnergy-management servicesOther sources of energy supplies and distribution
Delivery area: Northern Ireland (UKN)
Official registry OCID: ocds-h6vhtk-03b74c Find a Tender

Review and risk notes

Review procedure: CPD complied with the Public Contracts Regulations 2015 and incorporated a.... standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract was communicated to tenderers.. That notification provided full information on the award decision. This provided time for the unsuccessful tenderers to challenge the. award decision before the contract was entered into.

Publisher note: The successful Contractor’s performance will be managed as per the specification. and regularly monitored. Contractors not delivering..... on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a Contractor fails to reach..... satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to..... reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this..... occurs and their performance still does not improve to satisfactory levels within the specified period, it may be grounds for termination.... of the contract at the Contractor's expense. In lieu of termination they may be issued with a Notice of Written Warning or a Notice of..... Unsatisfactory Performance. A central register of such Notices for supplies and services Contracts will be maintained and published..... on the CPD website. Any Contractor in receipt of multiple Notices of Written Warning or Notices of Unsatisfactory Performance will be..... required to declare this in future tender submissions for a period of three years from the date of issue of the Notice. It may also result. in.... the Contractor being excluded from all procurement competitions being undertaken by Centres of Procurement...

How it was run

Official notice

Submission deadline: 5 May 2023, 15:00 BST
Submission channel: {"written"}
Accepted languages: en
Bids opened: 5 May 2023, 15:30 BST

Timeline

5 May 2023 → 30 Aug 2023 · 4 dates

Submission deadline
5 May 2023, 15:00 BST
Bids opened
5 May 2023, 15:30 BST
Bids must remain valid until
3 Aug 2023, 23:59 BST
Notice published
30 Aug 2023, 09:23 BST

Notice history

1 event · 2 releases on Find a Tender

Status changed to complete
30 Aug 2023, 09:23 BST

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast

Awards 1

Awarded value £675,0001 contract exc. VAT

Bids received 61 from SMEs

Contracts signed 1latest 30 Aug 2023

Awarded to	Value	Date	Status
UTILIDEX LTD.SMEContract	£675,000 †	—	Awarded

Contracts

Contract · UTILIDEX LTD.SME
Signed
30 Aug 2023
Value
£675,000
Status
active

Bid statistics published by the authority

Bids	SME	VCSE	Valid bid range
6bids · 6 electronic · 1 from abroad	1	—	—

Contracting authority & participating public bodies

Department for the Economy

Contracting authorityCentral GovernmentBody governed by public lawGeneral public services 39-49 Adelaide Street, BELFAST, UK, BT2 8FDContact email Published organisation website ↗

Dispute resolution & review bodies

High Court of Justice in Northern Ireland, Royal Courts of JusticeReview body Belfast
The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amendedReview body Belfast

Bidders & participating suppliers

1 commercial party on the notice

UTILIDEX LTD.Awarded supplier 1 Tape Street Cheadle, STOKE-ON-TRENT, UK, ST10 1BBContact email, phone

Official documents & specifications (1)

Official links; attachments are not copied

Tender pack and attachments

Technical selection criteriatenderTechnical selection criteria