Official UK procurement notice
ID 4607764 DoJ – PSNI – ICS – Supply, Design, Installation, Commissioning and Maintenance of Professional Video and Audio Systems
Authority: Police Service of Northern Ireland (PSNI) (Central government)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionPSNI require a Contractor for the supply, installation, commissioning and maintenance of professional video and audio equipment. Product types, i.e. monitors, cameras and control equipment should be available ‘off-the-shelf’ from within the professional video and audio industry, offering current technology, design quality, reliability, design inter-compatibility and cost effectiveness. Compatibility for all accessories is critical for many systems, PSNI will review any products offered to ensure compatibility. All accessories must be manufacturer approved. PSNI currently support a range of media devices (i.e. projectors and monitors). The Specification requires that the appointed Contractor continues to support these legacy devices for the period of their serviceable life. The Contractor must also provide design services to ensure AV Systems are regulatory compliant when required by the Client. See the Specification for further details on this requirement.
- Recurrence: This contract will potentially be due to be re-procured after the initial contract period and/or following any extensions.
CPV: Audio cassettes · Audio equipment accessories · Audio-frequency amplifiers · Audio-visual equipment · Audio-visual materials · Microphones and loudspeakers · Repair and maintenance services of audio equipment · Screens · Television and audio-visual equipment · Video-editing equipment
The lotProcurement structure
single lot · no lot value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Quality: 60%
- Cost: 40%
Published award criteria (2)
- Quality: 60
- Cost: 40
- Price carries 40 of 100 points: a 10% discount moves about 4 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · This contract will potentially be due to be re-procured after the initial contract period and/or following any extensions.
- First published
- 12 May 2023, 14:10 BST
- Last source update
- 26 Sept 2023, 16:05 BST
- Award evaluation window
- 12 Jun 2023 – …
- Authority reference
ID 4607764- FTS notice number
2023/S 000-028405- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-03c85dFind a Tender
- Review procedure
CPD comply with the Public Contracts Regulations 2015 (as amended) and. incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of. contract is communicated to tenderers. That notification provided full information on the award decision. This provided time for the. unsuccessful tenderers to challenge the award decision before the contract is entered into.
Publisher note: Contract Monitoring. The successful Contractor’s performance on this Contract will be managed as per the specification and regularly.. monitored. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is.. paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after.. the specified time, they still fail to reach. satisfactory levels of contract performance, the matter will be escalated to senior management.. in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it.. may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and.. this Contract may be terminated. A central register of such Notices for supplies and services contracts will be maintained and published.. on the CPD website. Any Contractor. in receipt of a Notice of Unsatisfactory Performance will be required to declare this in future tender.. submissions for a period of three years from the date of issue of the Notice. It may also result in the Contractor being excluded from all.. procurement competitions being undertaken by Centres of Procurement expertise on behalf of bodies covered by the Northern Ireland.. Procurement Policy.
How it was run
Official notice- Submission deadline
- 12 Jun 2023, 15:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 12 Jun 2023, 15:30 BST
Timeline
12 Jun 2023 → 26 Sept 2023 · 4 dates- Submission deadline12 Jun 2023, 15:00 BST
- Bids opened12 Jun 2023, 15:30 BST
- Bids must remain valid until10 Sept 2023, 23:59 BST
- Notice published26 Sept 2023, 16:05 BST
Notice history
2 events · 2 releases on Find a Tender · since 26 Sept 2023- Status changed to complete26 Sept 2023, 16:05 BST
- Buyer details updated26 Sept 2023, 16:05 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| Information withheld for security reasons | £12,000,000 † | — | Awarded |
Contracts
ID 4607764 DoJ – PSNI – ICS – Supply, Design, Installation, Commissioning and Maintenance of Professional Video and Audio Systems · Information withheld for security reasons
- Signed
- 21 Sept 2023
- Value
- £12,000,000
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 5bids · 5 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeConsortium members and other public bodies
- Police Service of Northern IrelandContracting authorityCentral purchasing bodyBody governed by public lawPublic order and safety
Dispute resolution & review bodies
- The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR2015 as amendedReview body
Bidders & participating suppliers
1 commercial party on the notice- Information withheld for Security ReasonsAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.