Official UK procurement notice
ID 4215231 DfC - PRONI - Catalogues Plus (PCP) System – Support and Development
Authority: Department for Communities – Public Record Office of Northern Ireland (Central government)·Consortium: 2 public authorities
What is being bought
Published requirement descriptionThe Public Record Office of Northern Ireland (PRONI) is a division of the Department for Communities (DfC). PRONI Catalogues Plus (PCP) is PRONI’s master catalogue system. It is a business critical system essential to the acceptance and management of records, and making records accessible to the public. PCP allows PRONI staff to create and maintain a catalogue of the records under PRONI’s care and to manage the location details of physical records. PCP also receives catalogue data from PRONI’s Digital Preservation system, enabling staff and the public to access digital records. The high-level objectives of this contract are:
- Support - To put in place support and maintenance for PRONI’s PCP system; and
- Development – To establish a contract that will allow for changes to and enhancement of the PCP system.
CPV: Computer support services · Custom software development services · Development of transaction processing and custom software · IT services: consulting, software development, Internet and support · Technical computer support services
The lotProcurement structure
single lot · value publishedWhat it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Qualitative Criteria: 50%
- Quantitative Criteria: 50%
Published award criteria (2)
- Qualitative Criteria: 50
- Quantitative Criteria: 50
- Price carries 50 of 100 points: a 10% discount moves about 5 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 14 Nov 2022, 09:41 GMT
- Last source update
- 15 Feb 2023, 15:08 GMT
- Award evaluation window
- 14 Dec 2022 – …
- FTS notice number
2023/S 000-004677- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-0383fdFind a Tender
- Review procedure
CPD will comply with the Public Contracts Regulations 2015 (as amended) and has incorporated a standstill period (minimum 10 calendar days) at the point information on the award of contract was communicated to tenderers. That notification provided full information on the award decision and provided time for the unsuccessful tenderers to challenge the award decision before the contract was entered into.
Publisher note: The successful Contractor’s performance on the contract will be regularly monitored against. the agreed Key Performance Indicators as. detailed in the Commercial Conditions of Contract Schedule for ICT Schedule 5 – Contract and Service Management and Specification. Schedule. Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is. paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after. the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in. CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may. be regarded as an act of grave professional misconduct and they may be issued with a Certificate of Unsatisfactory Performance and the. contract may be terminated. The issue of a Certificate of Unsatisfactory Performance will result in the contractor being excluded from all. procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland. Procurement Policy for a period of twelve months from the date of issue of the certificate.
How it was run
Official notice- Submission deadline
- 14 Dec 2022, 15:00 GMT
- Submission channel
- {"written"}
- Accepted languages
- en
- Bids opened
- 14 Dec 2022, 15:30 GMT
Timeline
14 Dec 2022 → 14 Mar 2023 · 4 dates- Submission deadline14 Dec 2022, 15:00 GMT
- Bids opened14 Dec 2022, 15:30 GMT
- Notice published15 Feb 2023, 15:08 GMT
- Bids must remain valid until14 Mar 2023, 23:59 GMT
Notice history
2 events · 2 releases on Find a Tender · since 15 Feb 2023- Status changed to complete15 Feb 2023, 15:08 GMT
- Buyer details updated15 Feb 2023, 15:08 GMT
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| CADAN SOLUTIONS LTDSMEContract | £208,250 † | — | Awarded |
Contracts
Contract · CADAN SOLUTIONS LTDSME
- Signed
- 14 Feb 2023
- Value
- £208,250
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 3bids · 3 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
2 public bodies on the noticeDispute resolution & review bodies
- The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead, any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR2015 as amended.Review body
- The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.Review body
Bidders & participating suppliers
1 commercial party on the notice- CADAN SOLUTIONS LTDAwarded supplier
Official documents & specifications (2)
Official links; attachments are not copiedTender pack and attachments
- Economic and financial selection criteria
- Technical selection criteria