ID 3923282 Department of Finance General Register Office Support and Maintenance of GeNI and NIROS

{
  "id": "061505-2025",
  "tag": [
    "awardUpdate",
    "contractUpdate"
  ],
  "date": "2025-10-01T17:44:54+01:00",
  "ocid": "ocds-h6vhtk-030179",
  "buyer": {
    "id": "GB-FTS-3552",
    "name": "Department of Finance"
  },
  "awards": [
    {
      "id": "061505-2025-ID 3923282-1",
      "title": "DoF General Registers Office Support and Maintenance of GeNI and NIROS",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-10990",
          "name": "Civica UK Ltd"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "ID 3923282",
    "lots": [
      {
        "id": "1",
        "description": "The contract has been modified to allow the Department of Finance meet additional GRO functionality requirements that must integrate with the current business processes.",
        "contractPeriod": {
          "durationInDays": 1080
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKN"
          }
        ]
      }
    ],
    "title": "ID 3923282 Department of Finance General Register Office Support and Maintenance of GeNI and NIROS",
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "reviewDetails": "The Public Contract Regulations 2015 (as amended) provide for aggrieved parties who have been harmed or are at risk of harm by a breach of the rules to take action in the High Court (England, Wales and Northern Ireland). The authority will incorporate a standstill period (i.e. a minimum of 10 calendar days) before this contract is awarded.",
    "classification": {
      "id": "72000000",
      "scheme": "CPV",
      "description": "IT services: consulting, software development, Internet and support"
    },
    "mainProcurementCategory": "services"
  },
  "parties": [
    {
      "id": "GB-FTS-3552",
      "name": "Department of Finance",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UKN",
        "locality": "BELFAST",
        "postalCode": "BT3 9ED",
        "countryName": "United Kingdom",
        "streetAddress": "303 Airport Road West"
      },
      "details": {
        "url": "https://etendersni.gov.uk/epps",
        "buyerProfile": "https://etendersni.gov.uk/epps"
      },
      "identifier": {
        "legalName": "Department of Finance"
      },
      "contactPoint": {
        "email": "SSDAdmin.CPD@finance-ni.gov.uk"
      }
    },
    {
      "id": "GB-FTS-10990",
      "name": "Civica UK Ltd",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UKH",
        "locality": "London",
        "countryName": "United Kingdom"
      },
      "details": {
        "url": "https://etendersni.gov.uk",
        "scale": "large"
      },
      "identifier": {
        "legalName": "Civica UK Ltd"
      },
      "contactPoint": {
        "email": "enquiries@civica.co.uk"
      }
    },
    {
      "id": "GB-FTS-112682",
      "name": "The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead, any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR2015 as amended",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Belfast",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead, any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR2015 as amended"
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "061505-2025-ID 3923282-1",
      "items": [
        {
          "id": "1",
          "relatedLot": "1",
          "classification": {
            "id": "72000000",
            "scheme": "CPV",
            "description": "IT services: consulting, software development, Internet and support"
          },
          "deliveryAddresses": [
            {
              "region": "UKN"
            }
          ]
        }
      ],
      "title": "DoF General Registers Office Support and Maintenance of GeNI and NIROS",
      "value": {
        "amount": 2395165.5,
        "currency": "GBP"
      },
      "period": {
        "durationInDays": 1080
      },
      "status": "active",
      "awardID": "061505-2025-ID 3923282-1",
      "amendments": [
        {
          "id": "2",
          "rationale": "Need for additional works, services or supplies by the original contractor/concessionaire: To ensure continuity of service to the DoF for their critical business functions and with no alternative option fit for purpose that would integrate with the current business processes, this modification will ensure delivery of all GRO's functionality requirements. It will also assist with the NI Executive priority and important component of the legislative process to establish a Baby Loss Certification scheme in Northern Ireland.\nThe Authority will be relying on Regulation 72(1) (b) Additional works, services or supplies “have become necessary” and were not included in the initial procurement and a change of supplier would not be practicable (for economic, technical or interoperability reasons) and would involve substantial inconvenience/ duplication of costs. This modification is for a total of £451,200 leading to a revised contract value of £2,395,165.50",
          "description": "The contract has been modified to allow the Department of Finance meet additional GRO functionality requirements that must integrate with the current business processes."
        }
      ],
      "dateSigned": "2025-03-31T00:00:00+01:00"
    }
  ],
  "initiationType": "tender"
}

{
  "id": "003734-2025",
  "tag": [
    "award",
    "contract"
  ],
  "date": "2025-02-04T17:32:20Z",
  "ocid": "ocds-h6vhtk-030179",
  "buyer": {
    "id": "GB-FTS-3552",
    "name": "Department of Finance"
  },
  "awards": [
    {
      "id": "003734-2025-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-26604",
          "name": "CIVICA UK LTD"
        }
      ],
      "relatedLots": [
        "1"
      ]
    }
  ],
  "tender": {
    "id": "ID 3923282",
    "lots": [
      {
        "id": "1",
        "options": {
          "description": "The initial contract period is 3 years, with the option to extend for 2 further periods of 1 year each."
        },
        "hasOptions": true,
        "description": "ID 3923282 – DOF General Register Office – Support and Maintenance of GeNI and NIROS.  GRO wishes to appoint a suitably experienced Contractor to undertake the support, maintenance and continued development of GeNI and NIROS, including making the portals WCAG compliant.  Please see the 'Specification' for further details on this requirement.",
        "awardCriteria": {
          "criteria": [
            {
              "name": "As Per the Tender Documents",
              "type": "quality",
              "description": "60"
            },
            {
              "name": "As Per the Tender Documents",
              "type": "cost",
              "description": "40"
            }
          ]
        }
      }
    ],
    "items": [
      {
        "id": "1",
        "relatedLot": "1",
        "deliveryAddresses": [
          {
            "region": "UKN"
          }
        ]
      }
    ],
    "title": "ID 3923282 – DOF General Register Office – Support and Maintenance of GeNI and NIROS",
    "status": "complete",
    "coveredBy": [
      "GPA"
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "description": "DOF - General Register Office (GRO) is placing this voluntary transparency notice to alert economic operators of its intention to modify\nthe Support and Maintenance of GeNI and NIROS system used to facilitate the registration of key life events such as Births, Deaths and Marriages in the 25 district registration offices in accordance with Regulation 72 (1) (b) of the Public\nContracts Regulations 2015. This transparency notice does not place any obligation on the Authority to enter into this modification.",
    "reviewDetails": "CPD complied with the Public Contracts Regulations 2015 (as amended) at the point information on the award of contract is communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into.",
    "classification": {
      "id": "72000000",
      "scheme": "CPV",
      "description": "IT services: consulting, software development, Internet and support"
    },
    "procurementMethod": "limited",
    "mainProcurementCategory": "services",
    "procurementMethodDetails": "Negotiated without publication of a contract notice",
    "procurementMethodRationale": "In order to maintain critical business function, GRO require an increase to contract value to ensure continuity of service through to expiry of contract term. The Authority will be relying on Regulation 72(1)(b) Additional works, services or supplies “have become necessary” and were not included in the initial procurement and a change of supplier would not be practicable (for economic, technical or interoperability reasons) and would involve substantial inconvenience/duplication of costs.  This modification is to increase the contract value by an additional £401,413.34, and to extend the Contract period for a further 3 years. The revised total contract value following this modification is £2,345,378.80.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "D_TECHNICAL",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL",
        "description": "The works, supplies or services can be provided only by a particular economic operator due to absence of competition for technical reasons"
      }
    ]
  },
  "parties": [
    {
      "id": "GB-FTS-3552",
      "name": "Department of Finance",
      "roles": [
        "buyer"
      ],
      "address": {
        "region": "UK",
        "locality": "BELFAST",
        "postalCode": "BT3 9ED",
        "countryName": "United Kingdom",
        "streetAddress": "303 Airport Road West"
      },
      "details": {
        "url": "https://etendersni.gov.uk/epps",
        "buyerProfile": "https://etendersni.gov.uk/epps",
        "classifications": [
          {
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE",
            "description": "Body governed by public law"
          },
          {
            "id": "01",
            "scheme": "COFOG",
            "description": "General public services"
          }
        ]
      },
      "identifier": {
        "legalName": "Department of Finance"
      },
      "contactPoint": {
        "email": "SSDadmin.CPD@finance-ni.gov.uk"
      }
    },
    {
      "id": "GB-FTS-26604",
      "name": "CIVICA UK LTD",
      "roles": [
        "supplier"
      ],
      "address": {
        "region": "UK",
        "locality": "London",
        "postalCode": "SE1 9LS",
        "countryName": "United Kingdom",
        "streetAddress": "South Bank Central, 30 Stamford Street"
      },
      "details": {
        "url": "https://etendersni.gov.uk/epps",
        "scale": "large"
      },
      "identifier": {
        "legalName": "CIVICA UK LTD"
      },
      "contactPoint": {
        "email": "enquiries@civica.co.uk"
      }
    },
    {
      "id": "GB-FTS-20217",
      "name": "The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended.",
      "roles": [
        "reviewBody"
      ],
      "address": {
        "locality": "Belfast",
        "countryName": "United Kingdom"
      },
      "identifier": {
        "legalName": "The UK does not have any such bodies with responsibility for appeal/mediation procedures. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amended."
      }
    }
  ],
  "language": "en",
  "contracts": [
    {
      "id": "003734-2025-1",
      "value": {
        "amount": 2345378.8,
        "currency": "GBP"
      },
      "status": "active",
      "awardID": "003734-2025-1",
      "dateSigned": "2025-02-03T00:00:00Z"
    }
  ],
  "initiationType": "tender"
}