Official UK procurement notice
ID 3416855 - DfC - NILGOSC - Provision, Implementation and Support of an Integrated Finance/Procurement/Contract Management Solution
Authority: NI Local Government Officers' Superannuation Committee
What is being bought
Published requirement descriptionNorthern Ireland Local Government Officers' Superannuation Committee (NILGOSC) wish to procure a COTS solution for the provision, Implementation and Support of an Integrated Finance/Procurement/Contract Management System. A managed solution is required which will transform its current business tools and processes and deliver efficiencies by exploiting current and emerging technology matched to the current and future needs of NILGOSC’s business. The deliverables required of this project are:
- Provision, Implementation and Support of a finance, procurement and contract management solution
- The proposed solution must enable users to utilise the latest technologies and e-business developments
- The Proposed solution must Integrate with NILGOSC existing third-party platforms
- The Contractor must provide Data Migration from legacy platforms into the new solution during implementation phase.
- The Contractor must provide user training for NILGOSC staff.
- The Contractor must proactively engage with NILGOSC to recommend development/upgrades to ensure the business solution exploits emerging technological advancements for the benefit of the NILGOSC pension fund model and continues to grow with the needs of the business throughout the life of the contract. The Contractor must provide enhancements/upgrades to the client if and when required throughout the life of the contract.
- Recurrence: This contract will potentially be due to be re-procured after the initial contract period and/or following any extensions.
CPV: Business transaction and personal business software package · Computer support and consultancy services · Computer-related services · IT services: consulting, software development, Internet and support · Industry specific software package · Miscellaneous software package and computer systems
The lotProcurement structure
single lot · value publishedLot #1AwardedRenewalPublished value£300,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Qualitative Criteria: 65%
- Quantitative Criteria: 35%
Published award criteria (2)
- Qualitative Criteria: 65
- Quantitative Criteria: 35
- Price carries 35 of 100 points: a 10% discount moves about 3.5 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
Yes · This contract will potentially be due to be re-procured after the initial contract period and/or following any extensions.
- First published
- 7 Jul 2021, 16:25 BST
- Last source update
- 30 Sept 2021, 13:44 BST
- Award evaluation window
- 9 Aug 2021 – …
- Authority reference
ID 3416855- FTS notice number
2021/S 000-024310- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-02c4f5Find a Tender
- Review procedure
CPD will comply with the Public Contracts Regulations 2015 and, where. appropriate, will incorporate a standstill period (where appropriate) (i.e. a minimum of 10 calendar days) at the point information on the award of contract is. communicated to tenderers. That notification will provide full information on the award decision. This provides time for the unsuccessful tenderers to challenge the award decision before the contract is entered into..
Publisher note: The initial estimated value of this contract is in the range of £300K - £400K (over a 10 year 6 month period).. NILGOSC currently have business case approval for £300,000 excluding VAT. . The successful contractor’s performance on this contract will be managed as per the specification and regularly monitored (see. Procurement Guidance Note 01/12 — Contract Management — Procedures and Principles). Contractors not delivering on contract. requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory. levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory. levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their. performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional. misconduct and they may be issued with a notice of unsatisfactory performance and this contract may be terminated. A central register. of such notices for supplies and services contracts will be maintained and published on the CPD website. Any contractor in receipt of a. notice of unsatisfactory performance will be required to declare this in future tender submissions for a period of 3 years from the date of.. issue of the notice. It may also result in the contractor being excluded from all procurement competitions being undertaken by Centres. of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy. The authority expressly reserves. the rights:. . (i) not to award any contract as a result of the procurement process commenced by publication of this notice;. . (ii) to make. whatever changes it may see fit to the content and structure of the tendering competition;. . (iii) to award (a) contract(s) in respect of any. part(s) of the (services) covered by this notice; and. . (iv) to award contract(s) in stages and in no circumstances will the authority be liable.. for any costs incurred by candidates.
How it was run
Official notice- Submission deadline
- 9 Aug 2021, 15:00 BST
- Submission channel
- {"electronicSubmission"}
- Accepted languages
- en
- Bids opened
- 9 Aug 2021, 15:30 BST
Timeline
9 Aug 2021 → 7 Nov 2021 · 4 dates- Submission deadline9 Aug 2021, 15:00 BST
- Bids opened9 Aug 2021, 15:30 BST
- Notice published30 Sept 2021, 13:44 BST
- Bids must remain valid until7 Nov 2021, 23:59 GMT
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete30 Sept 2021, 13:44 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| SHERWOOD SYSTEMS LIMITEDSMEContract | £474,979 † | — | Awarded |
Contracts
Contract · SHERWOOD SYSTEMS LIMITEDSME
- Signed
- 30 Sept 2021
- Value
- £474,979
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 1bids · 1 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015Review body
- The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015 as amendedReview body
Bidders & participating suppliers
1 commercial party on the notice- SHERWOOD SYSTEMS LIMITEDAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.