Official UK procurement notice
ID 2957624 DoF - NICS Library Service: Library Management System
Authority: Department of Finance - NICS Library Service
What is being bought
Published requirement descriptionThe NICS Library Service provides a library service to all staff in the Northern Ireland Civil Service and the students and staff of the College of Agriculture, Food and Rural Enterprise. The purpose of this project is to procure a new Library Management System to include a management backend, user search portal, the implementation of the system and the support and maintenance for the duration of the contract.
CPV: IT services: consulting, software development, Internet and support · Library management system · Library software package
The lotProcurement structure
single lot · value publishedLot #1AwardedPublished value£255,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (2)
- Qualitative: 40%
- Quantitative: 60%
Published award criteria (2)
- Qualitative: 40
- Quantitative: 60
- Technical & professional ability
Previous Experience - Tenderers must provide at least one detailed example of having successfully delivered a Contractor hosted Library Management System to an organisation with at least 4,000 registered users and at least 3 separate libraries within the last 5 years.
- Price carries 60 of 100 points: a 10% discount moves about 6 points. This one is won on the number: sharpen the price before polishing the prose.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record · publisher note attached- Procedure method
- Open procedure
- Legal basis
- CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
- Procurement category
- Services
- Notice status
- Awarded
- Procurement threshold
- Unspecified in notice
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Yes (GPA)
- Recurring procurement
- No (one-off requirement)
- First published
- 11 Jan 2021, 17:32 GMT
- Last source update
- 21 May 2021, 10:15 BST
- Award evaluation window
- 15 Feb 2021 – …
- FTS notice number
2021/S 000-011291- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-028967Find a Tender
- Review procedure
CPD complied with the Public Contracts Regulations 2015 and incorporated a standstill period (i.e. a minimum of 10 calendar days) at the point information on the award of contract was communicated to tenderers. That notification provided full information on the award decision. This provided time for the unsuccessful tenderers to challenge the award decision before the contract was entered into.
Publisher note: The successful Contractor’s performance on this Contract will be managed as per the specification and regularly monitored (see Procurement Guidance Note 01/12 - Contract Management - Procedures and Principles). Contractors not delivering on contract requirements is a serious matter. It means the public purse is not getting what it is paying for. If a contractor fails to reach satisfactory levels of contract performance they will be given a specified time to improve. If, after the specified time, they still fail to reach satisfactory levels of contract performance, the matter will be escalated to senior management in CPD for further action. If this occurs and their performance still does not improve to satisfactory levels within the specified period, it may be regarded as an act of grave professional misconduct and they may be issued with a Notice of Unsatisfactory Performance and this Contract may be terminated. A central register of such Notices for supplies and services contracts will be maintained and published on the CPD website. Any contractor in receipt of a Notice of Unsatisfactory Performance will be required to declare this in future tender submissions for a period of three years from the date of issue of the Notice. It may also result in the contractor being excluded from all procurement competitions being undertaken by Centres of Procurement Expertise on behalf of bodies covered by the Northern Ireland Procurement Policy. The Authority expressly reserves the rights: (I) not to award any contract as a result of the procurement process commenced by publication of this notice; (II) To make whatever changes it may see fit to the content and structure of the tendering Competition; (III) to award (a) contract(s) in respect of any part(s) of the [services] covered by this notice; and (IV) to award contract(s) in stages and in no circumstances will the Authority be liable for any costs incurred by candidates..
How it was run
Official notice- Submission deadline
- 15 Feb 2021, 15:00 GMT
- Submission channel
- {"written"}
- Accepted languages
- en
- Bids opened
- 15 Feb 2021, 15:30 GMT
Timeline
15 Feb 2021 → 21 May 2021 · 4 dates- Submission deadline15 Feb 2021, 15:00 GMT
- Bids opened15 Feb 2021, 15:30 GMT
- Bids must remain valid until16 May 2021, 23:59 BST
- Notice published21 May 2021, 10:15 BST
Notice history
1 event · 2 releases on Find a Tender- Status changed to complete21 May 2021, 10:15 BST
Commercial outcome & contract awards
Published awards, contracts and bid statistics, not a forecast| Awarded to | Value | Date | Status |
|---|---|---|---|
| INTERLEAF TECHNOLOGY LIMITEDSMEContract | £115,553 † | — | Awarded |
Contracts
Contract · INTERLEAF TECHNOLOGY LIMITEDSME
- Signed
- 19 May 2021
- Value
- £115,553
- Status
- active
Bid statistics published by the authority
| Bids | SME | VCSE | Valid bid range |
|---|---|---|---|
| 6bids · 6 electronic · 1 from abroad | 1 | — | — |
Contracting authority & participating public bodies
Dispute resolution & review bodies
- The UK does not have any special review body with responsibility for appeal/mediation procedures in public procurement competitions. Instead; any challenges are dealt with by the High Court, Commercial Division, to which proceedings may be issued regarding alleged breaches of the PCR 2015.Review body
Bidders & participating suppliers
1 commercial party on the notice- INTERLEAF TECHNOLOGY LIMITEDAwarded supplier
Official documents & specifications
Official links; attachments are not copiedNo document links were published on the notice.