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Official procurement procedure

ICT-22-014 Provision of Legacy Payroll and HR Computer Systems 2023-2026

Software package and information systems
Time accounting or human resources software package
Northern Ireland (UKN)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: Education Authority NI: "ICT-22-014 Provision of Legacy Payroll and HR Computer Systems 2023-2026". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityEducation Authority NIScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: Education Authority NI
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for Education Authority NI. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
12.4Bids / Report
4.4% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 173 active published awards; 91 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityEducation Authority NI
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published31 May 2022, 14:35 BST
Last source update31 May 2022, 14:35 BST
Recurring procurementNot published
ClassificationSoftware package and information systems, Time accounting or human resources software package
Delivery area
Northern Ireland (UKN)
OCIDocds-h6vhtk-03421c
What is being bought
Extension of Provision for Legacy Payroll System for Education Authority and Department of Education (Teachers’ Payroll) for the period 1 April 2023 – 31 March 2026.
What changed
From the official release history
  1. Status changed to complete
    31 May 2022, 14:35 BST
  2. Official notice release published
    31 May 2022, 14:35 BST
  3. Buyer information updated
    31 May 2022, 14:35 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    cancelled
    Published valueNot published
    Extension of Provision for Legacy Payroll System for Education Authority and Department of Education (Teachers’ Payroll) for the period 1 April 2023 – 31 March 2026. Additional information: Contractor has agreed to allow the termination of the EA contract after a one year extension 31st March 2024 and DE after a two year extension 31st March 2025 with both covered for a full three year term to 31st March 2026, if the termination clauses are not activated.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    31 May 2022, 14:35 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 25 May 2022, 00:00 BST · £1,658,363
Commercial outcome and competition
Awards
Zellis UK LIMITED
Not published · Not published · active
Contracts
Contract
£1,658,363 · signed 25 May 2022, 00:00 BST · active
Bid statistics
bids: 1 (lot 1)
electronicBids: 1 (lot 1)
foreignBidsFromEU: 0 (lot 1)
foreignBidsFromNonEU: 1 (lot 1)
smeBids: 0 (lot 1)
Buyer and organisations in this procedure

Education Authority NI

Contracting authority GB-FTS-1727
View buyer profile

  • Education Authority NI
    buyer

    40 Academy Street, Belfast, UK, BT1 2NQ
    colin.morrison@eani.org.uk

  • The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
    reviewBody

    Belfast

  • Zellis UK LIMITED
    supplier

    Zellis Peoplebuilding 2 - Peoplebuilding Estate, Maylands Avenue, HEMEL HEMPSTEAD, UK, HP2 4NW
    bidsupport@zellis.com
    +44 1442232424
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleThe EA One Project is currently implementing the replacement solution for the existing payroll system. To date 4 of the existing EA payrolls have transferred to the new system. Following a Gateway Review recommendation to extend the overall EA One implementation plan to manage the risks involved with the cutover of these complex payrolls. The legacy payroll system is a completely bespoke payroll solution built purely for the needs of the EA and DE and their unique employment term & conditions (of which there are over 270 variations.) The replacement solution has been built to accommodate these complexities and will eventually replace the current system. Therefore, the current payroll system must stay in place until all payrolls of EA and DE have transferred to the new solution. There are no other suppliers in the market that could provide an alternative payroll solution while the transfer to the new solution completes.