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Published 11 Feb 2021, 17:40 GMT

Official UK procurement notice

ICT-21-008 Online School to Home Engagement Software Tool for Nursery and Primary Pupils

Official notice

Authority: the Education Authority (Central government)·Consortium: 2 public authorities

ServicesAward procedure without prior publication of a call for competitionSME suitable
Sectors: Education & Training (80) Delivery: Northern Ireland (UKN)
Published estimate£2,400,000exc. VAT
Submissions closed 15 Mar 2021
Awarded to JUST2EASY LTD3 awards

What is being bought

Published requirement description

The scope of this contract is for an Online Home Engagement Software Tool for Nursery and Primary Pupils to be accessible to all pupils in Nursery and Primary schools (approx.180,000 pupils) via the C2k Platform.

CPV: Education and training services · Educational software package

The lotProcurement structure

single lot · value published
Lot #1ICT-21-008 - Online Home Engagement Software ToolAwardedPublished value£2,400,000
Delivery: Northern Ireland
Extensions: with options, subject to business case approval and funding, to extend for a further 3 periods of 12 monthsVariant bids: not allowed
48190000 Educational software package

Procedure terms & legal framework

From the official record · publisher note attached
Procedure method
Award procedure without prior publication of a call for competition
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Services
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Stand-alone contract (no framework)
Competition type
Direct award (no call for competition)
GPA / WTO covered
Yes (GPA)
Recurring procurement
No (one-off requirement)
First published
11 Feb 2021, 17:40 GMT
Last source update
16 Jul 2024, 11:59 BST
Award evaluation window
15 Mar 2021 – …
FTS notice number
2024/S 000-021789
Classification (CPV)
Education and training servicesEducational software package
Delivery area
Northern Ireland (UKN)
Official registry OCID
ocds-h6vhtk-02927f Find a Tender
Why no open competition
The procurement falls outside the scope of application of the directive
Published justification

This contract is not an award without prior notice. This contract was awarded via an Open Procedure completed in 2021.

Modification is to increase awarded value by £374,122. This proposed value modification complies with Regulation 72 (1) (b) as stated below:

72.— (1) Contracts and framework agreements may be modified without a new procurement procedure in accordance with this Part in any of the following cases:

(b)for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor—

(i)cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement, or

(ii)would cause significant inconvenience or substantial duplication of costs for the contracting authority,

provided that any increase in price does not exceed 50% of the value of the original contract.

The increase of an additional £374,122.00 is 36% of the original contract award value.

Any change of contractor at this stage would cause significant inconvenience to the ongoing service delivery. There are also technical grounds in that the current Contractor is the only body able to maintain and service the current solution.

The option to extend was included in the original tender documentation. Failure to extend will result in the service being without an Online School To Home Engagement Software tool for Nursery & Primary Pupils.

Review and risk notes
Review procedure

The Education Authority incorporated a standstill period at the point information on the award of the contract was communicated to tenderers. That notification provided full information on the award decision. The standstill period, which was for a minimum of 10 calendar days, provided time for the unsuccessful tenderers to challenge the award decision before any contracts were entered into.

Publisher note: Suppliers interested in this tender must register and submit their tender through eTendersNI at the following link https://etendersni.gov.uk/epps. . If you require any further assistance please contact the eTendersNI Helpdesk on 0800 240 454 or email [email protected]

How it was run

Official notice
Run through: eTendersNI · Who buys & how to bid on eTendersNI
Supplier login requiredLanguage: EN
Access & registration note: Free Northern Ireland registration
Submission deadline
15 Mar 2021, 15:00 GMT
Submission channel
{"electronicSubmission"}
Accepted languages
en
Bid validity
90 days from the deadline
Bids opened
15 Mar 2021, 15:30 GMT
Detailed submission instructions & authority contactsFrom official release

etendersni.gov.uk/epps ↗

Timeline

15 Mar 2021 → 16 Jul 2024 · 3 dates
  1. Submission deadline
    15 Mar 2021, 15:00 GMT
  2. Bids opened
    15 Mar 2021, 15:30 GMT
  3. Notice published
    16 Jul 2024, 11:59 BST

Notice history

3 events · 4 releases on Find a Tender · since 23 Apr 2021
  1. Status changed to complete
    23 Apr 2021, 13:35 BST
  2. Procurement method changed
    13 Jun 2024, 11:52 BST
  3. Buyer details updated
    13 Jun 2024, 11:52 BST
Routine re-releases (4)
  • 2021-02: 1 release · 11 Feb 2021

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Awards 3
Awarded value £3,470,1223 contracts exc. VAT
Bids received 71 from SMEs
Contracts signed 3latest 13 Apr 2021
Awarded toValueDateStatus
JUST2EASY LTDSMEContract£1,032,000 †—Awarded
JUST2EASY LTDSME£1,032,000 †—Awarded
JUST2EASY LTDSME£1,406,122 †—Awarded

Contracts

  • Contract · JUST2EASY LTDSME

    Signed
    13 Apr 2021
    Value
    £1,032,000
    Status
    active

  • Contract 018305-2024-1 · JUST2EASY LTDSME

    Signed
    13 Apr 2021
    Value
    £1,032,000
    Status
    active

  • Contract 021789-2024-ICT-21-008-1 · JUST2EASY LTDSME

    Signed
    13 Apr 2021
    Value
    £1,406,122
    Status
    active
    • Change This contract was awarded via an Open Procedure completed in 2021. Modification is to increase awarded value by £374,122. This proposed value modification complies with Regulation 72 (1) (b) as stated below: 72.— (1) Contracts and framework agreements may be modified without a new procurement procedure in accordance with this Part in any of the following cases: (b)for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor— (i)cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement, or (ii)would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the value of the original contract. The increase of an additional £374,122.00 is 36% of the original contract award value. Any change of contractor at this stage would cause significant inconvenience to the ongoing service delivery. There are also technical grounds in that the current Contractor is the only body able to maintain and service the current solution. The option to extend was included in the original tender documentation. Failure to extend will result in the service being without an Online School To Home Engagement Software tool for Nursery & Primary Pupils., Need for additional works, services or supplies by the original contractor/concessionaire: The increase of an additional £374,122.00 is estimated to be around 36% of the original contract award value and is within the stated tolerance of 50%. Any change of contractor at this stage would cause significant inconvenience to the ongoing service delivery. There are also technical grounds in that the current Contractor is the only body able to maintain and service the current solution. The option to extend was included in the original tender documentation therefore little risk associated. Failure to extend will result in the service being without an Online School To Home Engagement Software tool for Nursery & Primary Pupils J2E tools provide a key parental portal tool and core curriculum eLearning applications that are now embedded in NI schools. Schools depend on the C2k system and software such as J2E to deliver the NI curriculum

Bid statistics published by the authority

BidsSMEVCSEValid bid range
7bids · 7 electronic · 1 from abroad1——

Contracting authority & participating public bodies

2 public bodies on the notice

the Education Authority

Contracting authorityCentral GovernmentBody governed by public lawEducation 40 Academy Street, Belfast, UK, BT1 2NQContact name, email

Consortium members and other public bodies

Dispute resolution & review bodies

  • The UK does not currently have any such bodies with responsibilities for appeal/mediation proceduresReview body The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures

Bidders & participating suppliers

3 commercial parties on the notice
  • JUST2EASY LTDAwarded supplier DIGITAL HOUSE STOURPORT ROAD, KIDDERMINSTER, Northern IrelandContact email
  • JUST2EASY LTDAwarded supplier DIGITAL HOUSE STOURPORT ROAD, Northern IrelandContact email
  • JUST2EASY LTDAwarded supplier DIGITAL HOUSE STOURPORT ROAD, KIDDERMINSTER, UK, DY11 7QHContact email

Official documents & specifications (2)

Official links; attachments are not copied

Tender pack and attachments

  • Economic and financial selection criteriatenderEconomic and financial selection criteria
  • Technical selection criteriatenderTechnical selection criteria