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Official procurement procedure

ICT-20-007 Supply and Maintenance of Multi Functional Devices and Photocopiers for EA Offices

Office and computing machinery
equipment and supplies except furniture and software packages
Northern Ireland (UKN)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: the Education Authority: "ICT-20-007 Supply and Maintenance of Multi Functional Devices and Photocopiers for EA Offices". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting Authoritythe Education AuthorityScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: the Education Authority
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for the Education Authority. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Published-to-award variance
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
8.7Bids / Report
5.6% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 278 active published awards; 90 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Published-to-award variance compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting Authoritythe Education Authority
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published2 Sept 2024, 11:53 BST
Last source update2 Sept 2024, 11:53 BST
Recurring procurementNot published
ClassificationOffice and computing machinery, equipment and supplies except furniture and software packages
Delivery area
Northern Ireland (UKN)
OCIDocds-h6vhtk-049724
What is being bought
Purchase, Rental and Copy Charges for the Multi-Functional Devices and Photocopiers in EA Offices
What changed
From the official release history
  1. Status changed to complete
    2 Sept 2024, 11:53 BST
  2. Official notice release published
    2 Sept 2024, 11:53 BST
  3. Buyer information updated
    2 Sept 2024, 11:53 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    Status not published
    Published valueNot published
    Supply and Maintenance of Multi Functional Devices and Photocopiers for EA Offices. Additional information: Extension of the contract period for a further 12 months (up to 31 August 2025).
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    2 Sept 2024, 11:53 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 30 Aug 2024, 00:00 BST · £18,750,000
Commercial outcome and competition
Awards
Kyocera Document SolutionsUK Limited
Not published · Not published · active
Contracts
Contract
£18,750,000 · signed 30 Aug 2024, 00:00 BST · active
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

the Education Authority

Contracting authority GB-FTS-84187
View buyer profile

  • the Education Authority
    buyer

    40 Academy Street, Belfast, UK, BT1 2NQ
    ict.procure@eani.org.uk

  • Kyocera Document SolutionsUK Limited
    supplier

    Reading, UK
    sopadmin@duk.kyocera.com

  • The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures
    reviewBody

    Belfast
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleReg 72 (1)(e) Not substantial regarding extension of the Term by an additional 1 year. The current contract expires on 31/08/2024. EA ICT before going out to procure a new contract need to undertake a review of the print estate i.e. how many MFD’s currently, types, locations, usage, print volumes. This review is essential as with the introduction of agile and hybrid working the print requirements have changed. It is estimated that this review will take a number of months to complete, and this will then be factored into a new procurement which itself will take an estimated 3 months to complete and award. The year extension will provide sufficient time to conclude all of this and allow some time for any transition connected with a new contract. It would appear that Regulation 72(1)(e) would apply under the circumstances. The Regulation states: “(e)where the modifications, irrespective of their value, are not substantial within the meaning of paragraph (8)” Paragraph 8 states: (8) A modification of a contract or a framework agreement during its term shall be considered substantial for the purposes of paragraph (1)(e) where one or more of the following conditions is met:— (a)the modification renders the contract or the framework agreement materially different in character from the one initially concluded; (b)the modification introduces conditions which, had they been part of the initial procurement procedure, would have— (i)allowed for the admission of other candidates than those initially selected, (ii)allowed for the acceptance of a tender other than that originally accepted, or (iii)attracted additional participants in the procurement procedure; (c)the modification changes the economic balance of the contract or the framework agreement in favour of the contractor in a manner which was not provided for in the initial contract or framework agreement; (d)the modification extends the scope of the contract or framework agreement considerably; (e)a new contractor replaces the one to which the contracting authority had initially awarded the contract in cases other than those provided for in paragraph (1)(d). For this particular modification, none of the conditions of paragraph 8 would be met and as a result this modification could be defined as “not substantial”