Official UK procurement notice
HR-People Analytics SaaS Platform
Authority: NATIONAL GRID UK LIMITED (Public body)
What is being bought
Published requirement descriptionNational Grid is seeking to secure a contract for the
provision of procurement of a HR People Analytics
SaaS Platform
The service being sought is Software as a Service
(SaaS)
The software should be a commercial off the shelf
product.
Summary
The goal is to establish a scalable, enterprise-grade
SaaS People Analytics capability that provides a
unified, governed view of workforce data and
integrates insights across HR, skills, workforce
planning systems. The project introduces a cross
system analytical layer that improves how
workforce insight is generated, accessed, and
applied, enabling more consistent, timely, and
decision-oriented analysis to support strategic
workforce decisions.
Scope
National Grid is seeking an enterprise-grade
workforce analytics platform that moves beyond
traditional HR reporting to deliver advanced
workforce insights, predictive analytics, scenario
modelling, and decision support across the
organisation.
The organisation requires a scalable and
sustainable SaaS-based capability that supports:
- A governed workforce data model and reliable
historical workforce analytics
Advanced and explainable AI-enabled analytics
and correlation analysis
- Narrative-led and executive-ready workforce
insights
- Operational workforce planning and organisational
change analysis
- Interoperability with SAP SuccessFactors,
OrgVue, and adjacent enterprise platforms
- Cross-domain workforce insight spanning HR,
skills, learning, planning, and operational data
- Reduced dependency on engineering and centraal
analytics teams through intuitive self-service and
AI-enabled insight capability
Whilst strategic workforce planning remains
delivered through an existing supplier (Orgvue), the
solution must integrate effectively with workforce
planning processes and support operational
forecasting, workforce modelling, and insight
generation aligned to broader business priorities.
AI governance is considered a core requirement
and must be supported through transparent
controls, monitoring, explainability, and operational
governance processes.
Functional Scope
The following product capability areas will be
assessed
- Workforce Data Model & Governance
The platform must provide a governed workforce
data model supporting accurate historical workforce
analytics, effective-dated data management, cross
organisational workforce modelling, metric
governance, and transparent data lineage to ensure
workforce insight remains consistent, auditable, and
reliable as organisational structures and data
sources evolve.
- Advanced Analytics & AI CapabilityThe platform must provide advanced analytics and
AI-enabled workforce insight capability supporting
predictive modelling, correlation analysis, scenario
simulation, and workforce risk analysis. AI
capabilities must include appropriate governance,
explainability, bias monitoring, model lifecycle
management, and operational controls to ensure
responsible and sustainable use of predictive
analytics.
- Interoperability & Multi-System Capability
The platform must integrate effectively within
National Grid's broader technology ecosystem,
including SAP SuccessFactors and adjacent
workforce systems. The solution must support
multi-system workforce data integration,
interoperability across HR, skills, learning, planning,
and operational platforms, and secure API-based
data exchange to enable consistent and connected
workforce insight.
- Core Reporting Foundation
The platform must provide a reliable foundation for
workforce reporting and operational analytics,
including interactive dashboards, flexible filtering
and drill-down capability, automated report
distribution, and controlled data sharing to support
consistent operational workforce insight.
- Insight Experience & Narrative Layer
The platform must support generation of meaningful
workforce insight through guided analytics,
narrative explanations, root-cause exploration, and
intuitive visualisation, enabling HR and business
users to move beyond static reporting to actionable
and decision-oriented workforce insight.
- Operating Model Sustainability & BAU Support
The platform must support a sustainable and low
complexity operating model with minimal
dependency on specialist engineering resources.
The solution must enable efficient administration,
flexible configuration, controlled upgrade
management, responsive vendor support, andeffective knowledge transfer to support long-term
operational sustainability and maintainability.
Project Deployment scope
National Grid intends to implement a SaaS-based
workforce analytics platform that delivers improved
workforce insight, advanced analytics capability,
narrative-led insight, and reduced engineering
dependency beyond the current PeopleDataHub
reporting model.
The initial deployment phase is expected to
establish:
- Core SAP SuccessFactors integrations and
workforce data model
- Security, governance, and administration
processes
- Workforce analytics capability broadly aligned to
current reporting coverage
- Closure of key workforce, skills, and learning
analytics gaps
- Early adoption of advanced analytics, AI-enabled
insight, and narrative capabilities
- Transition of HR analytics users to the new
platform
The platform should support progressive integration
of additional workforce and operational data
sources, including ServiceNow, Qualtrics, and
learning platforms.
Subsequent phases are expected to expand
analytics coverage, predictive and scenario
modelling capability, bespoke National Grid
analytics, and broader business adoption
- How the procedure runs: Supplier Registration and Access Suppliers wishing to participate in this tender opportunity must be registered on the SAP Ariba platform. To express interest and gain access, suppliers are required to complete the accompanying form titled "EOI & Ariba Registration." Registration Deadline: 11 June 2026, 12:00 BST Only suppliers who successfully complete the registration process by this deadline will be granted access to the procurement event. Suppliers who responded to the Planned Procurement Notice by 31 May 2026 will automatically receive access to the tender at the time this Tender Notice is issued. Self-Assessment Questionnaire To support transparency and enable informed decision-making, the Self-Assessment Questionnaire (SAQ) is being issued alongside this Notice. Suppliers are strongly encouraged to review the SAQ requirements carefully and assess their ability to meet the mandatory criteria before submitting a response. Participation in prior market engagement is not a prerequisite and does not confer any advantage or disadvantage. All suppliers will be treated equally in accordance with the Procurement Act 2023. Procurement Structure The procurement process will consist of two stages: Stage A - Initial Assessment (Self-Assessment Questionnaire) As part of the Request for Proposal (RFP), suppliers will be required to complete a Self-Assessment Questionnaire comprising 23 questions, designed to assess mandatory capability and eligibility criteria. All participating suppliers will receive the full RFP documentation, including the SAQ. Suppliers will be evaluated against predefined assessment criteria. Only those suppliers who demonstrate compliance with all mandatory requirements will progress to the next stage. Stage B - Request for Proposal (Evaluation and Downselection) Suppliers who successfully meet the Stage A requirements will proceed to full evaluation, which will include: Evaluation Components: Quality of written proposal Commercial offer Due diligence requirements Shortlisting: Up to four (4) suppliers will be shortlisted Shortlisted suppliers will be invited to deliver presentations and system demonstrations Suppliers not shortlisted will be notified accordingly Presentations and Demonstrations: Suppliers will be evaluated and ranked based on the published evaluation criteria Negotiation Stage: National Grid may invite at least one (1) and up to two (2) suppliers to enter negotiations The inclusion of a second supplier will be at National Grid's discretion Contract Award: Final negotiations will be conducted to agree contractual and commercial terms Subject to successful agreement, a contract award will be made
CPV: Software package and information systems
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£1,250,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Functional: 60%
- Technical: 20%
- Commercia: 20%
Published award criteria (3)
- Functional: Functional system criteria
- Technical: Technical criteria includes security provisions and system architecture
- Commercia: Pricing
- Price carries 20 of 100 points: a 10% discount moves about 2 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Utilities
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 26 May 2026, 11:51 BST
- Last source update
- 8 Jun 2026, 11:58 BST
- Award evaluation window
- Submission end – 31 Aug 2026
- Authority reference
WS5646629656- FTS notice number
2026/S 000-053729- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06a31cFind a Tender- Contract terms summary
National Grid has a preference of 42 days for payment of invoices, the process for invoices and payments is undertaken in the Coupa P2P system.
- How it runs
Supplier Registration and Access
Suppliers wishing to participate in this tender opportunity must be registered on the SAP Ariba platform.
To express interest and gain access, suppliers are required to complete the accompanying form titled "EOI & Ariba Registration."
Registration Deadline:
11 June 2026, 12:00 BST
Only suppliers who successfully complete the registration process by this deadline will be granted access to the procurement event.
Suppliers who responded to the Planned Procurement Notice by 31 May 2026 will automatically receive access to the tender at the time this Tender Notice is issued.
Self-Assessment Questionnaire
To support transparency and enable informed decision-making, the Self-Assessment Questionnaire (SAQ) is being issued alongside this Notice.
Suppliers are strongly encouraged to review the SAQ requirements carefully and assess their ability to meet the mandatory criteria before submitting a response.
Participation in prior market engagement is not a prerequisite and does not confer any advantage or disadvantage. All suppliers will be treated equally in accordance with the Procurement Act 2023.
Procurement Structure
The procurement process will consist of two stages:
Stage A - Initial Assessment (Self-Assessment Questionnaire)
As part of the Request for Proposal (RFP), suppliers will be required to complete a Self-Assessment Questionnaire comprising 23 questions, designed to assess mandatory capability and eligibility criteria.
All participating suppliers will receive the full RFP documentation, including the SAQ.
Suppliers will be evaluated against predefined assessment criteria.
Only those suppliers who demonstrate compliance with all mandatory requirements will progress to the next stage.
Stage B - Request for Proposal (Evaluation and Downselection)
Suppliers who successfully meet the Stage A requirements will proceed to full evaluation, which will include:
Evaluation Components:
Quality of written proposal
Commercial offer
Due diligence requirements
Shortlisting:
Up to four (4) suppliers will be shortlisted
Shortlisted suppliers will be invited to deliver presentations and system demonstrations
Suppliers not shortlisted will be notified accordingly
Presentations and Demonstrations:
Suppliers will be evaluated and ranked based on the published evaluation criteria
Negotiation Stage:
National Grid may invite at least one (1) and up to two (2) suppliers to enter negotiations
The inclusion of a second supplier will be at National Grid's discretion
Contract Award:
Final negotiations will be conducted to agree contractual and commercial terms
Subject to successful agreement, a contract award will be made
How it was run
Official notice- Requests to participate (first stage)
- 11 Jun 2026, 12:00 BST
- Submission deadline
- 29 Jun 2026, 10:00 BST
- Clarification deadline
- 11 Jun 2026, 12:00 BST
- Electronic submission
- Allowed
- Accepted languages
- en
www.ariba.com ↗ - National Grid
Timeline
26 May 2026 → 2 Sept 2026 · 8 dates- Planning notice published154 days ago26 May 2026, 11:51 BST
- Next notice expected146 days ago3 Jun 2026, 23:59 BST
- Tender notice published141 days ago8 Jun 2026, 11:58 BST
- Clarification questions by138 days ago11 Jun 2026, 12:00 BST
- Expressions of interest by138 days ago11 Jun 2026, 12:00 BST
- Submission deadline120 days ago29 Jun 2026, 10:00 BST
- Award decision expected by57 days ago31 Aug 2026, 23:59 BST
- Contract starts56 days ago2 Sept 2026, 00:00 BST
Notice history
6 events · 3 releases on Find a Tender · since 26 May 2026- Planned procurement notice published26 May 2026, 11:51 BSTUK3
- Planned procurement notice published26 May 2026, 14:41 BSTUK3
- Tender notice published8 Jun 2026, 11:58 BSTUK4
- Published value updated8 Jun 2026, 11:58 BST
- Status changed to active8 Jun 2026, 11:58 BST
- Procurement method changed8 Jun 2026, 11:58 BST
Published amendments (1)
Scope updated
Contracting authority & participating public bodies
Official documents & specifications (8)
Official links; attachments are not copiedTender pack and attachments
- Bidding documents and specifications
- Bidding documents and specificationsAccess: Suppliers will be provided with access to the RFP via the National Grid Ariba procurement platform. All suppliers wishing to participate are required to complete the Ariba onboarding form. Where a supplier already has an existing Ariba account, access to the procurement event will be granted to that account. Where a supplier does not have an existing Ariba account, a new account will be created upon submission of the onboarding form, after which access to the procurement event will be provided.
- Bidding documents and specifications
- Bidding documents and specifications
- Bidding documents and specifications
Notices published for this procedure
- Tender notice Tender notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender
- Planned procurement notice Planned procurement notice on Find a Tender