Official UK procurement notice
HR & Payroll System · UK public procurement notice
Authority: Sovini Limited (Public body)
What is being bought
Published requirement descriptionThe Authority's key objectives are to:
•Implement a single, integrated HR and Payroll solution that provides a single source of truth for workforce data.
•Improve employee and manager experience through intuitive self-service functionality accessible via desktop and mobile devices.
•Reduce manual administration through workflow automation, configurable approvals and digital document management.
•Strengthen payroll efficiency, accuracy and statutory compliance.
•Enhance management reporting, analytics and workforce planning capabilities.
•Support future organisational growth, restructuring and changes in ways of working.
•Improve data quality, governance, auditability and GDPR compliance.
•Enable integration with the Authority's wider Microsoft ecosystem and corporate applications.
•Provide a scalable platform that supports innovation, emerging technologies and future AI-enabled capabilities.
For more information about this opportunity, please visit the eSourcing portal at:
www.delta-esourcing.com/tenders/UK-UK-Bootle… ↗
To respond to this opportunity, please click here:
- How the procedure runs: The Contracting Authority is conducting this procurement using a Competitive Flexible Procedure in accordance with the Procurement Act 2023. The procurement will be undertaken in three stages: Stage 1 – Initial Tender Submission (Invitation to Tender) Interested suppliers are invited to submit an initial tender in response to the procurement documents. Initial tenders will be evaluated against the published selection and award criteria. Stage 2 – Dialogue Stage Following evaluation of the initial tenders, the Authority intends to reduce the number of participating suppliers. The highest scoring suppliers, as detailed within the procurement documents, will be invited to participate in dialogue meetings. The purpose of the dialogue stage is to: Clarify the Authority's requirements; Explore potential solutions and innovation; Discuss delivery methodologies, risks and opportunities; Refine aspects of the specification and contractual arrangements where appropriate. Following completion of the dialogue stage, the Authority reserves the right to refine its requirements and issue updated procurement documentation. Stage 3 – Invitation to Submit Final Tenders (ISFT) Suppliers remaining in the process following dialogue will be invited to submit a final tender based on the Authority's final requirements. Final tenders will be evaluated in accordance with the published award criteria and weightings. The Authority intends to award the contract to the supplier submitting the Most Advantageous Tender (MAT). The Authority reserves the right to vary the number of suppliers progressing at each stage and to conduct the procedure in accordance with the provisions set out in the procurement documents.
CPV: Financial systems software package · Personnel and payroll services · Time accounting or human resources software package
The lotProcurement structure
single lot · value publishedLot #1RenewalPublished value£600,000
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (3)
- Criterion 2: 40%
- Criterion 3: 30%
- Criterion 1: 30%
Published award criteria (3)
- Criterion 1: Cost Analysis
- Criterion 2: Functional Spec
- Criterion 3: Quality Questions
- Price carries 30 of 100 points: a 10% discount moves about 3 points. The method statement decides this lot, not the discount.
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Services
- Notice status
- Closed
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 11 Aug 2026, 16:27 BST
- Last source update
- 11 Aug 2026, 16:27 BST
- Award evaluation window
- Submission end – 8 Mar 2027
- FTS notice number
2026/S 000-076407- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-06e1c9Find a Tender
- How it runs
The Contracting Authority is conducting this procurement using a Competitive Flexible Procedure in accordance with the Procurement Act 2023.
The procurement will be undertaken in three stages:
Stage 1 – Initial Tender Submission (Invitation to Tender) Interested suppliers are invited to submit an initial tender in response to the procurement documents. Initial tenders will be evaluated against the published selection and award criteria.
Stage 2 – Dialogue Stage Following evaluation of the initial tenders, the Authority intends to reduce the number of participating suppliers. The highest scoring suppliers, as detailed within the procurement documents, will be invited to participate in dialogue meetings.
The purpose of the dialogue stage is to:
Clarify the Authority's requirements;
Explore potential solutions and innovation;
Discuss delivery methodologies, risks and opportunities;
Refine aspects of the specification and contractual arrangements where appropriate.
Following completion of the dialogue stage, the Authority reserves the right to refine its requirements and issue updated procurement documentation.
Stage 3 – Invitation to Submit Final Tenders (ISFT) Suppliers remaining in the process following dialogue will be invited to submit a final tender based on the Authority's final requirements.
Final tenders will be evaluated in accordance with the published award criteria and weightings. The Authority intends to award the contract to the supplier submitting the Most Advantageous Tender (MAT).
The Authority reserves the right to vary the number of suppliers progressing at each stage and to conduct the procedure in accordance with the provisions set out in the procurement documents.
How it was run
Official notice- Submission deadline
- 11 Sept 2026, 12:00 BST
- Clarification deadline
- 2 Sept 2026, 23:59 BST
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
11 Aug 2026 → 1 Apr 2028 · 5 dates- Tender notice published72 days ago11 Aug 2026, 16:27 BST
- Clarification questions by49 days ago2 Sept 2026, 23:59 BST
- Submission deadline41 days ago11 Sept 2026, 12:00 BST
- Today22 Oct 2026
- Award decision expected byin 138 days8 Mar 2027, 23:59 GMT
- Contract starts1 Apr 2028, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published11 Aug 2026, 16:27 BSTUK4
Contracting authority & participating public bodies
Official documents & specifications (3)
Official links; attachments are not copiedTender pack and attachments
Notices published for this procedure
- Tender notice Tender notice on Find a Tender