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Published 21 Sept 2023, 10:43 BST

Official UK procurement notice

HR & Payroll System · UK public procurement notice

Official notice

Authority: Institute for Apprenticeships and Technical Education

Framework agreementGoodsAward procedure without prior publication of a call for competition
Sectors: Software Packages & ERP (48)Business Services & Consultancy (79) Delivery: UK
Framework ceiling (notional)Value not publishedframework ceiling, not attributable revenue
Awarded 13 Sept 2023no call for competition

What is being bought

Published requirement description

IfATE has procured a HR & Payroll System to deliver a functional HR, Payroll and Expense system to the department whilst providing staff and key stakeholders up to date data and information.

The system will perform the following functions but not limited to:

  • Accurate pay calculations,
  • Provision of real time information to HMRC,
  • Employee information and pension contributions to MyCSP,
  • Provision of information for accounting, audit and the ARA,
  • Provision of employee and pay data,
  • Diversity monitoring, and social mobility data
  • Paying expenses
  • Monitoring sick absence and managing sick pay,
  • Monitoring maternity, adoption, paternity leave and shared parental leave,
  • Managing annual leave,
  • Performance management
  • Access to myLifestyle benefits
  • Stores staff data securely, in line with GDPR, and in the UK.

CPV: Business services: law, marketing, consulting, recruitment, printing and security · Time accounting or human resources software package

How this framework works

From the published notice
Bids received
1 bids received · 1 suppliers appointed

The lotProcurement structure

single lot · no lot value published
Lot #1The Services to be provided by the SupplierAwarded

The Services to be provided by the Supplier

are listed below:

  • HR and Payroll Software
  • Managed Payroll Service
  • Pensions Admin Support
Delivery: UK · The Services will be delivered to Sanctuary Buildings, 20 Great Smith Street, London, SW1P 3BT and Level 2, Cheylesmore House, 5 Quinton Road, Coventry, CV1 2WT.
Extensions: The Call-Off Contract under the G-Cloud 13 Framework Agreement (RM1557.13) can be extended by the Buyer for one period of up to 12 months, by giving the Supplier 3 months written notice before its expiry.
79000000 Business services: law, marketing, consulting, recruitment, printing and security

Procedure terms & legal framework

From the official record
Procedure method
Award procedure without prior publication of a call for competition
Legal basis
CELEX · 32014L0024 Public Contracts Regulations 2015 (Directive 2014/24/EU)
Procurement category
Goods
Notice status
Awarded without competition
Procurement threshold
Unspecified in notice
Regulatory regime
Standard
Commercial structure
Framework agreement
Who may use this agreement
Not stated in the notice; call-off rights may be limited to the establishing authority
Competition type
Direct award (no call for competition)
GPA / WTO covered
Yes (GPA)
Recurring procurement
Unspecified in notice
First published
21 Sept 2023, 10:43 BST
Last source update
21 Sept 2023, 10:43 BST
Authority reference
DN685519
FTS notice number
2023/S 000-027863
Classification (CPV)
Business services: law, marketing, consulting, recruitment, printing and securityTime accounting or human resources software package
Delivery area
UK
Official registry OCID
ocds-h6vhtk-04028a Find a Tender
Why no open competition
The procurement falls outside the scope of application of the directive
Published justification

Procurement was deliver via the Crown Commercial Service Framework, RM 1557.13 Lot 2: Cloud software

Commercial outcome & contract awards

Published awards, contracts and bid statistics, not a forecast
Suppliers appointed 1admitted to the panel · see the list ↓
Bids received 1
Contracts signed 1latest 13 Sept 2023

1 suppliers are admitted to this framework without individual award values or dates, see the supplier list below.

Contracts

  • Cloud software

    Signed
    13 Sept 2023
    Value
    £119,205
    Status
    active

Bid statistics published by the authority

BidsSMEVCSEValid bid range
1bids———

Contracting authority & participating public bodies

INSTITUTE FOR APPRENTICESHIPS AND TECHNICAL EDUCATION

Contracting authorityMinistry or any other national or federal authority, including their regional or local subdivisionsEducation Sanctuary Buildings, 20 Great Smith Street, LONDON, UK, SW1P 3BTContact name, email

Dispute resolution & review bodies

  • INSTITUTE FOR APPRENTICESHIP AND TECHNICAL EDUCATIONReview body WestminsterContact email

Framework contractors & participating bidders

1 commercial party on the notice

Official documents & specifications

Official links; attachments are not copied

No document links were published on the notice.