Official UK procurement notice
HR Information System and Time & Attendance System
Authority: Liverpool Experience Campus Ltd (Public body)
Liverpool Experience Campus (LEX) is inviting suppliers of a Human Resources Information System (HR IS) to a competitive flexible procedure tender. LEX is splitting the contract into 2 LOTs of: The system(s) will need to be provided by either one single supplier; or hold interoperability with the appointed supplier of the other LOT. LEX wishes to partner with a supplier and will potentially offer a contract of up to 10 years consisting of an initial 5-year contract with an extension options of 5 years per extension option as the sole discretion of LEX. The estimated value of the contract consists of initial set-up costings over the first 1 to 2 years with ongoing maintenance costs for the duration of the maximum 10 years. Published lot titles: HR Information System; Time & Attendance System.
What is being bought2 lots · detail below
Published requirement descriptionLiverpool Experience Campus (LEX) is inviting suppliers of a Human Resources Information System (HR IS) to a competitive flexible procedure tender. LEX is splitting the contract into 2 LOTs of:
- LOT 1: End to end HR information system
- LOT 2: Time and Attendance system
Suppliers are being invited to apply for one or both LOTs. The system(s) will need to be provided by either one single supplier; or hold interoperability with the appointed supplier of the other LOT. LEX wishes to partner with a supplier and will potentially offer a contract of up to 10 years consisting of an initial 5-year contract with an extension options of 5 years per extension option as the sole discretion of LEX. The estimated value of the contract consists of initial set-up costings over the first 1 to 2 years with ongoing maintenance costs for the duration of the maximum 10 years.
- How the procedure runs: There will be a two-stage process: Stage 1 - Procurement Specific Questionnaire and a Client Reference Visit Stage 2 - Invitation to Tender
CPV: Software package and information systems · Time accounting or human resources software package
Lots and requirements (2)Procurement structure
2 lots · all with a published value (£408,000 together) · same evaluation weights on every lotLot #1HR Information SystemRenewalPublished value£332,000
Human Resources Information System (HR IS) made up of the following elements:
•Core HR
•Recruitment and Onboarding
•Payroll & benefits
•Pension Administration Requirements
•Employee changes
•Performance Management and Appraisal
•Talent and succession planning
•Learning & Development
•HR Case Management
•Offboarding
•Workflow and document management system
•Reporting & analytics
•Manager Self Service
•Employee Self Service
Lot #2Time & Attendance SystemRenewalPublished value£76,000
LEX is looking for a supplier of a Time & Attendance System to record activities such as: employee clock-in and clock-out times; to support multiple methods of clocking in and out (web, mobile, kiosk, terminal, biometric/facial recognition); to record attendance against scheduled shifts, rotas and working patterns; and to record actual hours worked for payroll processing. A full list of requirements is contained in the tender documentation available via the Delta eSourcing Portal.
What it takes to wini
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Evaluation split and conditions of participation as published; the tender pack may add morei
How this buyer will score bids.
The evaluation criteria and weights exactly as published on the notice, grouped by family (price, quality, social value and so on).
Published sub-criteria (1)
- Price and Quality: 100%
Published award criteria (1)
- Price and Quality
No conditions of participation were published on the notice; check the tender documents.
- Price carries 100 of 100 points: a 10% discount moves about 10 points. This one is won on the number: sharpen the price before polishing the prose.
- Turnover usually expected: about £30,367 – ~£132,655 per lot (twice each lot's annual value).
Price arithmetic assumes straight proportional scoring; the tender pack may use another formula. Turnover is an indicative market norm (≈2× annual value), not a published condition.
Competition analysis · published record, not a forecast of who will bid
How Liverpool Experience Campus Ltd buys Time accounting or human resources software package (CPV 4845), and who usually turns up
Liverpool Experience Campus Ltd’s published record next to the market for the same work. Frameworks and DPS are left out: they draw different bid counts. Whole-market view: Time accounting or human resources software package (CPV 4845) →
How the contest usually goes
Winner shares use published awards; bid and price charts use contested lots.
i
How often small and medium firms win.
Share of awards where the winner’s size is known.
The counts under this question show how many awards have a known supplier size.
Small firms have won here. Neither number says whether you qualify; it describes who has been winning.
i
How often local firms win similar work.
Winners with a registered address in the delivery region, out of awards with a known address.
Local means the winner is registered in the region where that award was delivered. The market figure counts awards delivered in North West England.
A local branch does not count if the registered address is elsewhere.
Most of this buyer’s recorded winners were registered outside the region where that award was delivered.
i
How long buyers here take to decide after bids close.
Middle value in days from the bid deadline to the award date, on competitions that published both.
Only decided tenders count, so slow ones still waiting are not in.
Half of these awards have an award date within 57 days of the bid deadline.
i
How often work is awarded with no recorded rival.
Direct awards and tenders where every published lot count shows one bid.
The market share is a minimum: some awards have no bid count.
Thin markets produce this too; it is not proof of a tailored specification.
Direct awards or one recorded bid are common here. Check the route before spending time on a bid.
How many bids did past lots attract?
i
How many bids past lots received.
Each colour is a bid-count range. Only competed lots with a published count are included.
Past bids do not predict this tender.
1 bid43% / 15%
2–314% / 30%
4–629% / 25%
7+14% / 30%
How did awards compare with estimates?
i
Where winning prices landed against estimates.
Awards below, close to or above the estimate, per lot. The buyer side adds below-threshold contracts with a pre-award estimate; an award inside a published range counts as close.
Past prices are a guide, not a bid price.
Below estimate0% / 56%
Within ±2%100% / 28%
Above estimate0% / 17%
Assess each lot i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
i
What past awards tell you about each lot.
See the forecast, this buyer’s earlier suppliers and firms with relevant wins.
No supplier is confirmed as a bidder.
Open a lot for its forecast, this buyer’s previous supplier and possible competitors, from published award history, not a bid list
Lot #1HR Information SystemCPV 4845Published estimate£332k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 61 past lots.
A forecast, not a list of bidders.
1 bid13%
2–326%
4–636%
7+25%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
Lot #2Time & Attendance SystemCPV 4845Published estimate£76k
i
How many bids this lot may attract.
The forecast uses similar past competitions. The bar shows either that forecast or past bid counts; the line below says which.
Each lot shows its own forecast based on its own category; forecasts for different lots of the same notice are not comparative. The bar shows 61 past lots.
A forecast, not a list of bidders.
1 bid13%
2–326%
4–636%
7+25%
i
Where the award price may land.
The forecast uses similar awards and the buyer’s estimate. The band covers the middle half of likely prices.
No comparable awards for this lot yet.
A statistical guide from past awards, not a price to bid.
Who has supplied this buyer on similar work? i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
i
Who has done similar work for this buyer.
Past contracts are matched by buyer, title and type of work.
A past supplier may not bid again.
No earlier contract of this buyer matches this lot on the published record.
Who could compete for this lot? i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
i
Who could compete for this lot?
Firms with relevant past wins. On a framework, we show firms on that agreement.
None is confirmed as a bidder.
Candidate suppliers for this notice have not been worked out yet, so this is not a verdict that nobody fits.
About this data
- Source. Official UK public procurement notices (Find a Tender and Contracts Finder), reused under the Open Government Licence v3.0. New notices arrive through the day; the figures are rebuilt nightly. Contracts Finder appears in live search, the Retender Radar, contract pages, organisation counts, the earlier contracts and past suppliers on a tender's competition panel, the buyer's decision figure and its award against estimate; the other analytical figures are built from Find a Tender notices.
- Two views, kept apart. The authority’s own track record and the wider market for the same kind of work sit side by side and are never mixed. Where the local picture is too thin, a figure widens to a broader market and says which one it used.
- Forecasts are labelled. The price forecast and its range, possible competitors and the earlier-work matches are our estimates from past awards: not published facts, not win chances and not price advice. Official notices do not say who is bidding.
- Every figure shows what it rests on. Not every notice publishes a bid count, a value or a delivery region, so each figure carries the number of records behind it, and one built on few records is marked as such. The on a figure explains it; the counting rules are in the methodology. Spotted something wrong? Tell us.
Procedure terms & legal framework
From the official record- Procedure method
- Competitive flexible procedure
- Legal basis
- UKPGA · 2023/54 Procurement Act 2023
- Procurement category
- Goods
- Notice status
- Requests to participate open
- Procurement threshold
- Above threshold (FTS publication)
- Regulatory regime
- Standard
- Commercial structure
- Stand-alone contract (no framework)
- Competition type
- Competitive procedure
- GPA / WTO covered
- Unspecified in notice
- Recurring procurement
- Unspecified in notice
- First published
- 6 Nov 2026, 15:57 GMT
- Last source update
- 6 Nov 2026, 15:57 GMT
- Award evaluation window
- Submission end – 25 Mar 2027
- FTS notice number
2026/S 000-105883- Latest notice
- Tender notice (UK4)
- Classification (CPV)
- Delivery area
- Official registry OCID
ocds-h6vhtk-07b6e3Find a Tender
- How it runs
There will be a two-stage process:
Stage 1 - Procurement Specific Questionnaire and a Client Reference Visit
Stage 2 - Invitation to Tender
How to participate & submission route
Official notice Submit via Delta eSourcing- Requests to participate (first stage)
- 4 Dec 2026, 12:00 GMT
- Tender submission deadline
- 4 Dec 2026, 12:00 GMT
- Clarification deadline
- 4 Dec 2026, 11:00 GMT
- Submission channel
- Official e-sourcing portal
- Electronic submission
- Allowed
- Accepted languages
- en
Timeline
6 Nov 2026 → 1 Apr 2027 · 5 dates- Tender notice published3 days ago6 Nov 2026, 15:57 GMT
- Today10 Nov 2026
- Clarification questions byin 23 days4 Dec 2026, 11:00 GMT
- Submission deadlinein 23 days4 Dec 2026, 12:00 GMT
- Award decision expected byin 135 days25 Mar 2027, 23:59 GMT
- Contract startsin 141 days1 Apr 2027, 00:00 BST
Notice history
1 event · 1 release on Find a Tender- Tender notice published6 Nov 2026, 15:57 GMTUK4
Commercial outcome & contract awards
Nothing awarded yet- Awards (0)
- No award published
- Contracts (0)
- No contract published
- Bid statistics
- No aggregate bid statistics published
Contracting authority & participating public bodies
Official documents & specifications (1)
Official links; attachments are not copiedNotices published for this procedure
- Tender notice Tender notice on Find a Tender