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Official procurement procedure

HR and Payroll Systems VEAT Notice

Personnel and payroll services
Scotland (UKM73)
Published value
Not published
Submission deadline Not published
Lots published1
Procurement Executive Summary
AI & Search Synopsis
Generated from official OCDS record
Tenderline Synopsis: East Lothian Council: "HR and Payroll Systems VEAT Notice". Published status: complete. Published value: Value not published. 1 published lot. Submission deadline not published. See the official notice for participation instructions.
Contracting AuthorityEast Lothian CouncilScope & CategoriesNot publishedSubmission Window
complete
No deadline published
Submission GatewayDirect notice routeLegal Basis & RegimeStandard procurementEstimated Value (exc. VAT)Not published
Bidder Intelligence · Authority Profile: East Lothian Council
Market Analytics
View Authority Profile →
Derived from OCDS awards & bid statistics
Published history for East Lothian Council. These figures describe retained records, not a forecast of bids or a measure of buyer bias.
Average Price Reduction
Not availableInsufficient comparable data
Requires at least 5 comparable procedures
Competition Density
3.3Bids / Report
34.6% of reports have one bid
Supplier ConcentrationNo estimate
Insufficient attributable awardsNo concentration estimate available
Payment Terms
Check noticePublished terms
Payment obligations depend on the applicable regime and contract. Consult the official documents.
Coverage: 84 active published awards; 81 bid reports (which may be per lot). Supplier values exclude multi-supplier awards, frameworks and DPS, and use GBP only. They are published award values, not payments. Price reduction compares single-lot, single-award, single-supplier GBP procedures with explicitly non-framework/non-DPS status; increases remain in the average. Unpublished data stays unknown. Awarded suppliers are winners, not all bidders.
Procedure terms
Contracting AuthorityEast Lothian Council
Procedure methodNot published
Procurement categoryNot published
Statuscomplete
Framework / DPSNot published
CompetitionNot published
Above thresholdNot published
Legal basisNot published
Tender period startsNot published
Clarification deadlineNot published
Electronic submissionNot published
Submission languagesNot published
Published30 Apr 2025, 12:05 BST
Last source update30 Apr 2025, 12:05 BST
Recurring procurementNot published
ClassificationPersonnel and payroll services
Delivery area
Scotland (UKM73)
OCIDocds-h6vhtk-050a0d
What is being bought
This is a voluntary ex ante transparency(VEAT) notice. East Lothian Council intends to award of contract for it's HR and Payroll System to MHR International for 5 years.
What changed
From the official release history
  1. Status changed to complete
    30 Apr 2025, 12:05 BST
  2. Official notice release published
    30 Apr 2025, 12:05 BST
  3. Buyer information updated
    30 Apr 2025, 12:05 BST
Lots and requirements (1)
Published by the contracting authority
  • Lot 1 · #1
    Individual lot title not published
    Status not published
    Published valueNot published
    This is a voluntary ex ante transparency(VEAT) notice. East Lothian Council intends to award of contract for it's HR and Payroll System to MHR International for 5 years.
    Contract periodNot published
    EligibilityNot published
    Options / renewalNot published
Timeline
  1. Procedure published
    30 Apr 2025, 12:05 BST
  2. Award active
    Not published · Not published
  3. Contract active
    Signed 27 Mar 2025, 00:00 GMT · £646,609
Commercial outcome and competition
Awards
MHR
Not published · Not published · active
Contracts
Contract
£646,609 · signed 27 Mar 2025, 00:00 GMT · active
Bid statisticsNo aggregate bid statistics published
Buyer and organisations in this procedure

East Lothian Council

Contracting authority GB-FTS-1747
View buyer profile

  • East Lothian Council
    buyer

    John Muir House, Haddington, East Lothian, UKM73, EH41 3HA
    procurement@eastlothian.gov.uk
    +44 620827827

  • Edinburgh Sherriff Court
    reviewBody

    Edinburgh

  • MHR
    supplier

    Ruddington Hall, Loughborough Road, Ruddington, UK, NG116LL
Documents (0)
Official links; attachments are not copied
No data
No linked documents are published
Related procedures (0)
No data
No related procedures published
Planning and rationale
Planning budgetNot published
No-engagement rationaleNot published
Procedure rationaleEast Lothian Council’s HR and Payroll System is essential to organisational service delivery. In this instance, cost and resource implications of changing to a new platform would have significant cost of change implications. The business rationale for continuing with MHR International products links to the costs of change, which is not necessarily limited to the direct costs of licensing new software, but holistic costs pertaining to the migration of data, implementation of organisation wide training to embed a new system. The current system is embedded within processes and cross departmentally. Given the costs outlined above, an alternative system would need to be a consolidation of software systems to deliver efficiencies which provide the most economically advantageous solution. It was not judged that this could be achieved in this contractual cycle. For these reasons, there are no financially, administratively reasonable, viable alternative, substitute systems, or products other than the iTrent software that can meet East Lothian Council's needs during the period of the proposed contract. The required licensing and support of this product can only be provided by MHR International for technical reasons and due to the supplier’s exclusive rights in and to the proprietary [iTrent products. Accordingly, it is considered that the proposed award of contract to MHR International meets with the requirements Public Contracts (Scotland) Regulations 2015, Regulation 33(1)(b)(ii) and (iii). The Council will continue, during the life of the contract, to carry out market testing for tendering opportunities beyond this contract.